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Marketing Project Coordinator - job post

The Truffles Group
200-376 Harbour Rd, Victoria, BC V9A 3S1
$60,000–$65,000 a year - Full-time
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Job details

Pay

  • $60,000–$65,000 a year

Job type

  • Full-time

Location

200-376 Harbour Rd, Victoria, BC V9A 3S1

Benefits
Pulled from the full job description

  • Dental care
  • Extended health care
  • RRSP match

Full job description

376 Harbour Road 200, Victoria, British Columbia, Canada, V9A 3S1
full-time . May 7, 2025

Description

Marketing Project Coordinator

Job Purpose: We are seeking a highly organized and proactive Marketing Project Coordinator to oversee the execution of all marketing initiatives for The Truffles Group which includes Cascadia Liquor, Flight Cannabis and Victoria Butterfly Gardens. This role will serve as the central hub for coordinating projects across our internal team and external partners, ensuring timely, efficient, and high-quality delivery of marketing campaigns and materials. The ideal candidate will have exceptional project management skills, a collaborative mindset, and a strong eye for detail.

Position Details: Permanent, full-time. This is an on-site position at our beautiful office is in Vic West, conveniently located close to Galloping Goose.
Compensation: Salary range of $60,000 - $65,000 per annum.
Benefits: We offer 100% employer paid extended health & dental, RRSP matching, health and wellness, professional development tuition, donation matching, monthly social activities, office lunches, a positive fun team culture and more! Learn more about the amazing employee perks we offer at trufflesgroup.com/careers.

Key Responsibilities:
Project Management & Coordination
  • Manage the end-to-end execution of all marketing projects, including timelines, deliverables, approvals, and budgets.
  • Develop and maintain project plans, calendars, and status updates to ensure clear communication across stakeholders.
  • Act as the primary liaison between the marketing team and third-party vendors, including printers, photographers and media partners.
  • Gather feedback and approvals from stakeholders to ensure campaigns reflect business goals and local market context.
  • Ensure all marketing materials are delivered on time, on brand, and on budget.
  • Work with various software to upload assts to tv screens for all brands.

Creative Asset Support
  • Collaborate with the Graphic Designer to identify and source engaging visual assets for use across digital, print, and in-store collateral.
  • Ensure creative materials meet brand standards and project objectives prior to finalization and distribution.
  • Work closely with the Digital Marketing Specialist to manage asset needs for social media, website updates, email campaigns, and SEO initiatives.
  • Track and organize digital content to streamline content deployment and reuse across platforms.

Invoice Administration
  • Assist the Senior Marketing Manager in processing invoices and maintaining accurate records of expenses.
  • Source and compile quotes from vendors and suppliers for marketing-related services, printing, and production.
  • Research suppliers as it relates to specific projects, to ensure alignment with needs and budget.

Process Optimization
  • Identify opportunities to improve workflows and project tracking systems to enhance team efficiency and communication.
  • Establish and refine processes for creative requests, feedback loops, and content approvals.
Education, Skills and Qualifications:
Education & Experience
  • Degree or Diploma in Marketing, Project Management, or a related field.
  • 5+ years of experience in project management
  • Proven success collaborating with team members and stakeholders and managing projects and priorities across multiple brands or business units.

Skills & Competencies
  • Strong project management and organizational skills, with the ability to juggle multiple priorities.
  • Excellent written and verbal communication skills.
  • Detail oriented and excellent at problem solving.
  • Takes initiative in proposing positive changes and ideas.
  • Proficiency in marketing platforms and tools, including email marketing software, and analytics platforms.
This role offers the opportunity to be a part of a talented team and make a significant impact across diverse and exciting brands. If you are a talented project manager, skilled communicator, creative problem-solver with a strong worth ethic, we’d love to hear from you!
The Truffles Group is an equal opportunity employer. Should you require accommodation during the recruitment process, please reach out to Nadia Valckx, Recruitment & HR Generalist, nadia@trufflesgroup.com


Compensation

$60,000.00 - $65,000.00 per year

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