December to February jobs in Ontario

Office Manager

Work Location – Ottawa or Golden Lake

The Office Manager is a full-year position with flexible work location options depending on where the successful candidate resides.

Option 1 – Ottawa-Based

From September through June, the Office Manager works from our Ottawa office, with the flexibility to work from home part of the week. Beginning in early to mid-June and continuing throughout the summer camp season, the Office Manager is required to live on-site at Red Pine Camp in Golden Lake, Ontario.

Option 2 – Golden Lake-Based

For candidates living in or near Golden Lake, the position can be based year-round at Red Pine Camp, located at 618 Island View Drive, Golden Lake, Ontario.

From September through June, the Office Manager works from the camp office, with the flexibility to work from home part of the week. On-site accommodation is provided during the summer camp season if needed.

A detailed description of the responsibilities and competencies are attached and can also be found through our website (work at camp).

Applications will be accepted until Dec 1, 2026

If the successful candidate is available, job training will begin on December 1, 2026.

About Red Pine Camp:

Established in 1925 and camper-owned since 1974, Red Pine Camp (RPC) welcomes approximately 2,100 multigenerational campers each summer in Golden Lake, Ontario. RPC also operates Red Pine Leadership Camp for youth and hosts a growing shoulder-season rental program. Our community is grounded in inclusion, connection and fun.

The role

Reporting to the Executive Director, the Office Manager keeps Red Pine Camp’s administrative systems organized, accurate and responsive. You will manage camper registration, financial processing, corporate records, and routine office communications, providing dependable support to campers, families, the Executive Director, the Bookkeeper, and the camp team throughout the year. The role is responsible for reviewing and approving payroll, payments, corporate filings and share transfers. As Red Pine Camp’s needs evolve, the Office Manager’s duties may be adjusted from time to time. We’ll discuss any changes with you and keep them aligned with the overall purpose of the role.

A part-time administrative assistant supports camper inquiries and seasonal Tuck Shop operations, with additional support during the busy registration season in February and March.

Key responsibilities

Office administration and registration

• Manage the registration cycle in CampBrain, including system setup, camper records, waitlists, confirmations, registration changes and routine reports.

• Respond to camper and family inquiries by phone and email with a welcoming, solutions-focused approach, supported by the part-time administrative assistant. Refer sensitive or escalated matters to the Executive Director. • Organize digital and physical records, office files, forms, templates and shared calendars in accordance with established privacy and retention practices.

• Coordinate routine purchasing, vendor communications, office supplies and inventory records for camp departments. • Manage seasonal senior staff. Hired for office duties between May 1st and Labour Day Monday.

Finance and payroll administration

• Process and organize accounts payable and receivable records, invoices, receipts, deposits and supporting documentation. • Process, review and approve payments, maintaining complete and accurate supporting records. • Prepare, review and approve payroll, and coordinate processing with the payroll provider.

• Support reconciliations and monthly reporting by consistently coding transactions, assembling source documents and promptly flagging discrepancies or unusual items.

• Maintain orderly financial files and follow up on outstanding payments or missing documentation. Red Pine Camp | Office Manager 1

Corporate records and meeting support

• Review, approve and process share transfers, and maintain accurate shareholder records in Microsoft Access. • Prepare, review, approve and submit required corporate filings, including annual reporting to the Ontario Securities Commission.

• Maintain corporate records, minute books, approved minutes and a calendar of routine filings and compliance deadlines. • Coordinate meeting logistics as needed, and prepare, compile and distribute agendas, meeting materials and routine operational reports as directed.

• Keep administrative policies, procedures and forms current and accessible to authorized staff.

Communications and seasonal support

• Help prepare newsletters, announcements, seasonal mailings and routine website updates using information approved by the Executive Director.

• Track incident documentation and required certifications, handling related records in accordance with camp procedures. • Coordinate seasonal Tuck Shop operations, supported by the part-time administrative assistant, including merchandise purchasing, Lightspeed point-of-sale administration, staff training, account balancing and daily deposits. • Provide administrative support during the busy summer season, including the required on-site attendance at Golden Lake.

Qualifications

• Experience in office administration, bookkeeping support, registration or a comparable service-focused role. • Strong organization, accuracy and follow-through, with the ability to manage recurring deadlines and several administrative workflows.

• Working knowledge of accounts payable and receivable, receipts and reconciliations, including preparing complete records for a Bookkeeper.

• Clear, professional written and verbal communication, with a friendly, service-oriented approach to families, campers, vendors and colleagues.

• Sound judgment when handling confidential financial, corporate and personal information.

• Proficiency with Microsoft 365 or Google Workspace, and the ability to learn registration, financial and administrative systems.

• An interest in community-based camp work and the ability to remain calm, helpful and organized during busy seasonal periods.

• Ability to work alone/indepenantly and as well as with others.

Experience with CampBrain, QuickBooks, Microsoft Access, WordPress, Wagepoint or Lightspeed is an asset. Relevant transferable experience is welcome, and training on camp systems can be provided.

Schedule and vacation

The work schedule varies seasonally:

• July 1–Labour Day: Five and a half days per week.

• The remainder of the year: Five days per week.

The role includes three weeks of vacation annually.

Compensation and benefits :

Annual salary ranges from $55,000 to $70,000.

Benefits include car, phone and medical support. Specific benefit arrangements and any travel or accommodation support associated with seasonal on-site attendance will be discussed during the hiring process.

Red Pine Camp | Office Manager 2

How to apply

Please send your résumé and a brief cover letter to admin@redpinecamp.org, with Office Manager Application in the subject line.

Red Pine Camp | Office Manager 3

Pay: $52,700.00-$70,000.00 per year

Benefits:

• Casual dress
• Flexible schedule
• On-site parking

Application question(s):

• There are two potential offices. One is in Ottawa, and one is in Golden Lake. Depending on where you live is where which office you would work in.

Work Location: Hybrid remote in Golden Lake, ON