Dealership Receptionist jobs

At Dixie Ford, we believe in treating guests like family, we strive to make every guest a guest for life. Happy employees make happy guests, and we reward individuals who are ready to come to work and make a difference. Every employee at Dixie Ford is critical to its success. Our promise is to keep delivering the same award-winning service and value that our community has come to expect.

About the Job

Are you an organized, detail-driven professional who thrives in a fast-paced environment?

Dixie Ford is looking for a Sales & Fleet Administrator to join our growing team and support the Fleet Manager with a variety of essential administrative tasks. This is a great opportunity for someone looking to grow their career in the automotive industry with a dealership that values its people and promotes from within.

What We Can Offer You

• Dental, Medical, Vision Benefits/Extended Health Care
• Employee Product and Service Discounts
• Employee Appreciation Events
• Opportunities for Career Development

Position Objective

• Provide day-to-day administrative support to the Fleet Manager
• Submit claims and prepare reports for the Fleet department
• Provide backup support to sales reception.
• Sales & Fleet claim submissions.
• Sales & Fleet reporting.
• Track vehicle orders, ensure timely deliveries, and maintain accurate vehicle records
• Support sales reception when needed and manage email/phone communication for fleet sales
• Create and manage work orders, purchase orders, and licensing requisitions
• Prepare and maintain up-to-date billing, vehicle status reports, and department statistics
• Liaise with suppliers and internal departments to keep everything running smoothly
• Ensure compliance with safety policies and dealership standards
• Open and prepare work and purchase orders.
• Maintain accurate pricing and vehicle details.
• Prepare department statistics documents.
• Reports to management of any situation or condition that jeopardizes the safety, welfare or integrity of the dealership, its personnel, or guests.
• Responsible for adhering to all procedures and training established within the Quality Management System as they apply to specific activities, processes, and tasks.
• Maintains a high level of personal appearance consistent with the standards set by the dealership.
• Other duties as assigned.

Qualifications

• Previous administrative experience, ideally in a sales or automotive environment
• Strong customer service and communication skills
• High attention to detail and excellent time management abilities
• Confidence in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• A valid driver’s license
• Someone who thrives in a busy, team-oriented environment and is eager to learn and grow

Please note: Applicants must provide a criminal background check and drivers abstract prior to commencing employment.

Dixie Ford is committed to providing accessible employment practices that are compliant with the Accessibility for Ontarians with Disabilities Act (AODA). If you require disability accommodation during any stage of the recruitment process, please indicate this in your application.

Job Type: Full-time

Pay: $22.00-$25.00 per hour

Benefits:

• Company events
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off

Application question(s):

• Must have clean driver's abstract and G class driver's license

Experience:

• Dealership : 2 years (required)
• Administrative: 2 years (required)

Licence/Certification:

• G class drivers license (required)

Work Location: In person