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Clinical Office Assistant - job post

Dr Hilary Cartwright and Associates
354 King St, Fredericton, NB
$25 an hour - Permanent, Part-time, Full-time

Job details

Here’s how the job details align with your profile.


  • $25 an hour

Job type

  • Permanent
  • Part-time
  • Full-time

Shift and schedule

  • Monday to Friday


354 King St, Fredericton, NB

Pulled from the full job description

  • Casual dress
  • Dental care
  • Designated paid holidays
  • Extended health care
  • Flexible schedule
  • On-site parking
  • Paid sick leave

Full job description

Job Title: Psychologist Office Administrator

Employer: Dr. Hilary Cartwright and Associates

Hourly Rate: $25/hour

Employment Type: 30 hours week

About Us: Dr. Hilary Cartwright and Associates is a reputable psychology practice dedicated to providing compassionate and effective mental health services to our clients. We pride ourselves on maintaining a supportive and welcoming environment for both our clients and staff.

Job Description: We are currently seeking a dedicated and organized Office Administrator to join our team part-time. The Office Administrator will play a vital role in ensuring the smooth operation of our office and supporting our team of psychologists in delivering exceptional care to our clients.


  • Greet and assist clients in a professional and empathetic manner.
  • Answer and manage phone calls, schedule appointments, and handle inquiries.
  • Maintain confidential client records and ensure accuracy and completeness.
  • Coordinate billing and insurance processing, including verifying coverage and submitting claims.
  • Manage office supplies and inventory, ensuring sufficient stock levels.
  • Assist with administrative tasks such as filing, scanning, and data entry.
  • Collaborate with company director and psychologists to ensure efficient office operations.
  • Support psychologists with administrative tasks as needed.


  • Proven experience as an office administrator, receptionist, or similar role
  • Familiarity with medical or mental health office procedures and terminology is preferred
  • Excellent communication and interpersonal skills, with a compassionate and empathetic demeanor
  • Strong organizational skills and attention to detail
  • Proficiency in Microsoft Office Suite and ability to learn new software quickly
  • Ability to maintain confidentiality and handle sensitive information with discretion
  • Post-secondary experience; additional education or training in office administration is a plus


  • Competitive hourly rate of $25/hour
  • Part-time schedule (20-30 hours/week) offering flexibility
  • Full medical, dental, and vision coverage,
  • 3 weeks paid holidays in addition to vacation pay
  • 5 paid sick days per year.

How to Apply: If you are interested in joining our team as a Psychologist Office Administrator, please submit your resume and a cover letter detailing your relevant experience and why you would be a great fit for this position to

Dr. Hilary Cartwright and Associates is an equal opportunity employer and welcomes applicants from diverse backgrounds to apply.

Application Deadline: Open until filled

Job Types: Full-time, Part-time, Permanent

Salary: $25.00 per hour

Expected hours: 25 – 35 per week


  • Casual dress
  • Dental care
  • Extended health care
  • Flexible schedule
  • On-site parking
  • Paid time off
  • Vision care

Flexible Language Requirement:

  • French not required


  • Monday to Friday


  • DCS / DEC (required)

Ability to Commute:

  • Fredericton, NB E3B 1E3 (required)

Ability to Relocate:

  • Fredericton, NB E3B 1E3: Relocate before starting work (required)

Work Location: In person

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