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Apply By: Thursday, October 15, 2026 11:59 pm EDT

Judicial Assistant - Unilingual (English) and Bilingual (English/French)

Job ID:

249674

Posting status:

Open

Organization:

Ministry of the Attorney General

Division:

Court Services

City:

Toronto

Position(s) language:

Both English and bilingual

Job term:

3 Permanent, 4 Temporary (up to 5.5 months with possible extension)

Job code:

09OAD - Office Administration 09, 10OAD - Office Administration 10

Salary:

$28.14 - $34.75 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

If you have a positive, proactive work ethic and are known for your attention to detail and strength in organizing, then consider this excellent opportunity in court administration with the Ministry of the Attorney General to provide judicial secretarial services to the Ontario Superior Court of Justice.

Please note:

• Bilingual position 10OAD - Office Administration 10, the salary range for this position is $29.53 to $34.75 per hour in alignment with the OPSEU Unified 2022-2024 Collective Agreement.
• Unilingual positions 09OAD - Office Administration 09, the salary range for this position is $28.14 to $32.82 per hour in alignment with the OPSEU Unified 2022-2024 Collective Agreement.

About the job

You will:

• type and transcribe (from handwritten notes or dictation media) correspondence, judgments and legal documents
• take dictation, edit and compose correspondence
• provide reception services and arrange appointments
• maintain and manage judges' calendars and schedules, and arrange for travel
• process invoices and travel claims, maintain expense accounts
• provide support to judges on committees
• process mail, maintain filing system and access information on databases

What you bring to the team

Mandatory requirements

• You must possess oral French language skills at the advanced level and written French language skills at the advanced-minus level. Your proficiency level will be confirmed before hire (for bilingual position only).
• You are able type 50 words per minute
• You have dicta skills of 70%

Communication skills

You have:

• excellent written communication skills to compose correspondence and transcribe judgments
• excellent oral communication skills to communicate with the judiciary in order to discuss court schedules and respond to inquiries
• ability to receive and screen telephone calls and visitors using tact and discretion
• interpersonal skills to deal with confidential and sensitive information and can deal effectively and tactfully various stakeholders

Technical knowledge and experience

You have:

• demonstrated legal secretarial and administrative experience
• knowledge of legal office systems, financial processes and court systems
• ability to work within court procedures including knowledge of legal terminology and documents

Judgement, organizational and analytical skills:

• You have proven organizational skills and ability to work independently
• You can prioritize, multi-task and complete work to meet deadlines
• You have ability to use good judgement and analytical skills to research and respond to inquiries and resolve conflicts successfully

Computer skills:

• You have demonstrated computer skills using applications such as Microsoft Office, e-mail, Internet and the Intranet

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

What we offer

• We offer a unique opportunity to make a real difference in people's lives, working both in and out of the courtroom.
• You will be joining a team of more than 3,000 frontline staff members and managers across the province, committed to professionalism, collaboration and innovation.
• You will enjoy a friendly and cooperative work environment, career growth opportunities, and on-the-job training.

The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province. We offer:

• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• a modern, friendly and accessible physical work environment
• many employee networks offering support for and education about underrepresented groups

Our comprehensive compensation and benefits package differs for permanent and temporary positions but could include:

• a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
• group health, dental, life and disability benefits
• an Employee and Family Assistance Program, which provides confidential counselling services

Additional information:

Apply by:

Thursday, October 15, 2026 11:59 pm EDT

Position details:

• 1 Bilingual English/French Permanent, 361 University Ave, Toronto, Toronto Region, Criminal Record and Judicial Matters Check
• 2 English Permanent, 361 University Ave, Toronto, Toronto Region, Criminal Record and Judicial Matters Check
• 1 Bilingual English/French Temporary, duration up to 5.5 months, 361 University Ave, Toronto, Toronto Region, Criminal Record and Judicial Matters Check
• 3 English Temporary, duration up to 5.5 months, 361 University Ave, Toronto, Toronto Region, Criminal Record and Judicial Matters Check

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3.7, 3

Category:

Legal Services

Posted on:

Tuesday, September 29, 2026

Note:

• This ad is also available in French.
• About security checks:
  A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
  If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
  Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
• T-AG-249674/26(8)

How to apply:

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together