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Job Post Details

Dispatch & Scheduling - Sales and Operations Assistant
Full Moon Rentals
Coquitlam, BC
$60,000 a year
Full-time
Apply now

Job details

$60,000 a year
Paid time off, Vision care, Dental care, Life insurance, Casual dress, Extended health care, On-site parking
Full-time
Weekends as needed, Monday to Friday
Coquitlam, BC

Full job description

Full Moon Is Hiring!

Position: Sales & Operations Assistant

Location: Coquitlam, BC (In-Office)

Employment Type: Full-Time (Monday–Friday, with occasional weekend coverage)

Compensation: Salary

About Full Moon

At Full Moon, we pride ourselves on delivering top-tier service within a supportive, fast-paced, and team-oriented environment. We are looking for a highly organized and proactive Sales & Operations Assistant to act as the central engine connecting our sales, dispatch, and customer service teams.

Key Responsibilities

  • Sales & Invoicing Support: Manage incoming calls and emails for quotes, sales, and service inquiries. Generate quotes for film, event, and corporate rentals, and process orders through to pre-invoicing.
  • Account & Film Coordination: Serve as a dedicated point of contact for film clients, providing seamless, tailored service.
  • Scheduling & Active Dispatch: Build and oversee daily/weekly schedules for deliveries and pumping services. Support route drivers in real time to resolve operational roadblocks.
  • Operations & Maintenance: Liaise with cleaning staff on equipment availability, arrange technician repair visits, and maintain service documentation.
  • Inventory Control: Track office and warehouse stock levels, placing vendor replenishment orders as needed.

Qualifications & Requirements

  • Experience: 2–3 years in an administrative role with direct exposure to sales support, customer service, and operational dispatch.
  • Geographic Knowledge: Strong familiarity with the Vancouver Lower Mainland routing and geography.
  • Tech Savvy: Proficient with Google Workspace, general computer software, and mobile apps.
  • Communication: Exceptional written and verbal communication skills, with a professional phone manner and strong internal collaboration.
  • Core Strengths: Outstanding organizational skills, sharp attention to detail, and a proven ability to remain calm and decisive under pressure.

Compensation & Perks

We offer a supportive work environment and a robust benefits package (active after 3 months of full-time employment):

  • Extended Health, Dental, and Vision Care
  • Life Insurance
  • Paid Time Off
  • On-Site Parking
  • Casual Dress Code

Pay: $60,000.00 per year

Benefits:

  • Casual dress
  • Dental care
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • Vision care

Experience:

  • Coordination, Dispatch, Logistics, or Operations Support: 2 years (required)

Language:

  • English (required)

Licence/Certification:

  • Driving Licence (required)

Location:

  • Coquitlam, BC (preferred)

Work Location: In person

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