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Job Post Details

Front Desk Coordinator and Administrative Support
Belliveau Veinotte Inc
11 Dominion St, Bridgewater, NS B4V 2J6
From $22 an hour
Permanent, Full-time
Apply now

Job details

From $22 an hour
Paid time off, Vision care, Dental care, Life insurance, Employee assistance program, Paid vacation, RRSP match, Extended health care
Permanent, Full-time
Overtime
11 Dominion St, Bridgewater, NS B4V 2J6

Full job description

About the role

Belliveau Veinotte is looking for a friendly, capable and highly organized Front Desk Coordinator and Administrative Support to join our team in Bridgewater, Nova Scotia.

As one of the first people our clients and visitors meet, you will play an important role in creating a welcoming, professional experience. You will also provide practical administrative support to our team, helping the office run smoothly and ensuring important details are handled accurately and on time.

This is a varied role for someone who enjoys helping people, takes pride in producing accurate work and can calmly manage several competing priorities. Because we are a public accounting firm, some responsibilities are seasonal and deadlines are particularly important during our busiest times of year.

PLEASE NOTE: You must be within commuting distance of our Bridgewater office and be eligible to work in Canada without sponsorship to be considered.

What you will do

Your responsibilities will include:

  • Welcoming clients and visitors and assisting them in a friendly, professional manner
  • Answering, screening and directing telephone calls
  • Responding to general inquiries by telephone, email and in person
  • Scheduling appointments and meetings while helping to avoid conflicts
  • Preparing meeting rooms and assisting with meeting arrangements
  • Typing, scanning, organizing and assembling client reporting packages
  • Assisting with financial statements, personal and corporate tax returns, information slips and other client documents
  • Electronically filing documents and tax returns as directed
  • Preparing reports, presentations and correspondence
  • Maintaining electronic and paper filing systems
  • Receiving, sorting and distributing mail
  • Maintaining contact lists and other administrative records
  • Arranging travel, accommodation and reservations when required
  • Helping to maintain office procedures
  • Acting as a point of contact for internal and external clients
  • Anticipating administrative needs and helping colleagues and clients have a seamless, positive experience
  • Completing other administrative duties as assigned and required

What you bring

You will be well suited to this position if you have:

  • Previous administrative or front desk experience, or relevant education or training
  • Excellent client service and interpersonal skills
  • Strong written and verbal communication skills
  • Excellent keyboarding and general computer skills
  • Strong organizational and time-management abilities
  • Careful attention to detail and a commitment to accuracy
  • The ability to manage multiple priorities calmly and efficiently
  • The ability to complete repetitive or detailed tasks without losing focus
  • Sound judgment, discretion and respect for confidential information
  • A dependable, accountable and proactive approach to your work
  • The ability to work independently and as part of a team
  • A willingness to learn new systems, procedures and terminology
  • A CRA My Account, or a willingness and ability to register for one

Experience working in an accounting, legal, financial or other professional-services office would be an asset, but is not required.

What you can expect

At Belliveau Veinotte, you will be part of a collaborative professional team that values excellent client service, integrity, continual learning and dependable support for one another.

We offer:

  • A full-time, Monday-to-Friday schedule
  • A welcoming and professional office environment
  • Training and opportunities to develop your skills
  • Upon completion of the probationary period, we offer a comprehensive health and dental benefits package, RRSP matching contributions, paid vacation and sick leave, reduced summer hours and other benefits

Some overtime will be required during particularly busy periods of the year.

How to apply

Please apply through Indeed with your résumé and a brief cover letter explaining why you are interested in the position.

We appreciate the interest of all applicants; however, only candidates selected for an interview will be contacted.

Belliveau Veinotte is committed to providing an inclusive and accessible recruitment experience. Accommodation is available upon request throughout the selection process.

Pay: From $22.00 per hour

Benefits:

  • Company events
  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • Vision care

Work Location: In person

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