Controller jobs

Our City, Our Future

St. John's is a progressive city with a strong connection to the past and a positive outlook on the future. As one of the oldest cities in North America we have a unique history, but we are also a growing city with the needs and opportunities of a modern urban population. The City of St. John’s is committed to recruiting world-class talent and expertise to join our City staff, more than 1200 strong, who provide a vast array of valued services to the residents of St. John's and the metropolitan area. If you are an innovative thinker with a positive attitude and a commitment to quality, we want you to help us make St. John’s a city where people want to live and feel they belong.

The Opportunity

The City is seeking a highly organized and detail-oriented Document Controller to support the Riverhead Wastewater Treatment Facility Secondary Expansion Project – Phase 1. Reporting to the Senior Project Manager, this position plays a critical role in ensuring project documentation is accurate, accessible, secure, and compliant throughout the lifecycle of a major capital infrastructure project.

As the Document Controller, you will be responsible for managing all project-related documentation through the Electronic Document Management System (EDMS), supporting project teams, consultants, contractors, and stakeholders, and ensuring all records are maintained in accordance with established document control standards and project requirements.

This is a unique opportunity to contribute to one of the City's largest infrastructure projects. You'll play a key role in supporting project delivery by ensuring critical information is managed effectively and remains accessible throughout all phases of the project.

Accountabilities

• Review, process, and control all project documentation in accordance with policies and procedures outlined in the Project Management/Execution Plan (PMP).
• Maintain the Electronic Document Management System (EDMS) to ensure current and accurate documentation is available to authorized users.
• Develop and manage project-specific document templates and document naming conventions for plans, policies, checklists, site reports, incident reports, and related materials.
• Receive, log, distribute, and issue documentation using approved transmittal and submittal workflows.
• Coordinate and communicate effectively with project team members, consultants, contractors, subcontractors, and vendors to support successful project execution.
• Review, understand, and implement project-specific document control guidelines, policies, and procedures.
• Provide document control support to the project team, including preparation of project documentation and project turnover packages.
• Maintain and manage project archives, both electronic and physical, ensuring appropriate organization and retention.
• Perform physical handling of records and materials, including lifting up to 40 pounds, as required.

The successful applicant will be required to participate in all training programs applicable to this position and other related work. The above statements reflect the general duties considered necessary to describe the principal functions of the job identified and shall not be considered a detailed description of all work requirements that may be inherent in the job.

Qualifications

Hours of Work

Monday - Friday
9:00 - 4:30

We wish to express our appreciation to all applicants for their interest and effort in applying for this position. However, only candidates selected for interview will be contacted. The City of St. John's does not accept applications in person, by email, fax or mail. Applications will be received up to 12:00 Midnight (Newfoundland Standard Time) on closing date.

This City of St. John's is an equal opportunity employer and is committed to the employment of a qualified workforce which reflects the community's diversity.