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Contract Medical Office jobs in Kitchener, ON

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Job Post Details

Administration / HR Coordinator / Office Manager - job post

Horizon Contracting
Cambridge, ON
From $23.50 an hour - Permanent, Full-time

Job details

Pay

  • From $23.50 an hour

Job type

  • Permanent
  • Full-time

Location

Cambridge, ON

Benefits

Pulled from the full job description

  • Dental care
  • Casual dress
  • Extended health care
  • On-site parking

Full job description

Horizon Contracting Inc. is a growing contracting business proudly serving condominium corporations and property managers across the region. We specialize in high-quality maintenance, repairs, and improvement projects that keep residential and commercial properties running smoothly. As we expand our team, we are looking for a reliable, organized, and people-focused Administrative Assistant / HR & Office Coordinator to help keep everything running efficiently behind the scenes.

Role Overview: You will be the backbone of our office operations, supporting day-to-day administration, basic HR functions, and coordination with clients, crews, and vendors. This is a versatile role perfect for someone who enjoys variety, takes initiative, and wants to grow with a small but ambitious company.

Key Responsibilities

  • Provide administrative and secretarial support to the owner and field teams (scheduling, correspondence, filing, data entry)
  • Assist with HR tasks: onboarding new crew members, maintaining employee records, benefits coordination, and time/attendance tracking
  • Manage office communications, respond to client and vendor inquiries, and maintain organized digital and physical records
  • Help prepare quotes, invoices, purchase orders, and maintenance contracts
  • Coordinate crew schedules, job calendars, and material orders
  • Handle general office tasks and special projects as needed

What We’re Looking For

  • 2+ years of experience in administrative, office coordination, or HR support roles (construction/trades industry experience is a strong asset)
  • Strong organizational and multitasking skills with excellent attention to detail
  • Proficient in Microsoft Office (Word, Excel) and comfortable learning new tools
  • Professional communication skills – both written and verbal
  • Reliable, positive attitude, and ability to work independently in a fast-paced environment
  • Valid driver’s license and access to a reliable vehicle is preferred (for occasional site visits or errands)
  • Experience with QuickBooks, job management software, or HRIS systems is a plus

What We Offer

  • Competitive salary based on experience
  • Health & Dental benefits
  • Opportunities for growth as the company scales
  • Supportive, family-oriented work culture
  • Varied and interesting work – no two days are the same
  • Pride in supporting local condominium communities

We thank all applicants; however, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: From $23.50 per hour

Benefits:

  • Casual dress
  • Dental care
  • Extended health care
  • On-site parking

Experience:

  • Office management: 1 year (preferred)
  • Human Resources: 1 year (preferred)

Language:

  • English (preferred)

Work Location: In person

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