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    • 12-18 month maternity leave contract.
    • This is an experienced medical office position.
    • Perform general medical office and administrative duties as required.
    • Performing general medical reception and administrative duties.
    • Previous experience in a medical office or healthcare setting is an asset.
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    • Contract (10 months 9 days).
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    • Grandview Medical Centre is seeking a positive, reliable, and…
    • Strong knowledge of medical terminology.
    • Medical administration: 1 year (preferred).
    • Completion of a certificate/diploma in medical office administration.
    • Multi-tasking at the front desk as patients arrive and leave.
    • The new medical office assistant will provide a full range of office administrative support…
    • Experience: 1–2+ years in concierge, luxury retail, high-end hospitality, or front desk roles within a medical spa, dermatology, or cosmetic surgery environment…
    • This will consist of patient registration, performing diagnostic preliminary testing (tonometry, visual field testing, topographies, and OCT imaging), surgery…
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    • Discounts on medical aesthetic treatments and skincare products.
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    • Be the face of the clinic — welcoming clients and managing the flow of the day.
    • Educate clients on premium skincare products and treatments.
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    • Shifts:* Days, evenings, and weekends (flexibility is key!).
    • Be the face of the clinic — welcoming clients and managing the flow of the day.
    • Strong understanding of medical terminology and surgical procedures.
    • Manages orders and inventory management for medical supplies and equipment.
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Job Post Details

Medical Office Assistant - job post

Rodney Bruce Medicine Professional Corporation
520 University Avenue West, Waterloo, ON N2T 2Z6
$21–$23 an hour - Temporary, Fixed term contract
Responded to 75% or more applications in the past 30 days, typically within 1 day.

Job details

Pay

  • $21–$23 an hour

Job type

  • Fixed term contract
  • Temporary

Shift and schedule

  • Evenings as needed

Location

520 University Avenue West, Waterloo, ON N2T 2Z6

Full job description

We are currently seeking an experienced, professional Medical Office Receptionist / Medical Office Administrator to join our busy family medicine practice on a maternity leave contract.

Our receptionist plays an important role in setting the tone for each patient's experience. We strive to provide compassionate, high-quality medical care in a professional, respectful, and patient-centred environment.

Responsibilities

  • Greet and assist patients in a professional and compassionate manner
  • Answer and manage a busy telephone line and respond to patient inquiries
  • Schedule and coordinate appointments
  • Manage patient records and documentation
  • Process referrals, requisitions, forms, prescription requests, and other administrative tasks
  • Perform accurate and timely OHIP billing
  • Maintain patient confidentiality and adhere to privacy requirements
  • Communicate effectively with physicians, allied health professionals, pharmacies, specialists, and other healthcare providers
  • Manage multiple priorities while maintaining accuracy and attention to detail
  • Perform general medical office and administrative duties as required

Qualifications and Experience

  • Previous medical office experience is required
  • 2–3+ years of experience in a medical office, preferably family medicine
  • Experience with an EMR is mandatory; TELUS PS Suite experience is strongly preferred
  • Medical Office Administrator/Assistant certification is an asset
  • Experience with OHIP billing is strongly preferred
  • Excellent communication and interpersonal skills
  • Strong organizational skills and exceptional attention to detail
  • Ability to multitask and prioritize effectively in a busy environment
  • Ability to work independently as well as part of a team
  • Professional, dependable, and patient-focused work ethic
  • Strong computer skills and ability to learn new systems quickly

Important

This is an experienced medical office position. Applicants must have previous medical reception/administrative experience, ideally in a family medicine setting. Please do not apply if you do not have relevant medical office experience.

What We Offer

  • 12-18 month maternity leave contract
  • Supportive and professional family medicine environment
  • Opportunity to work with an experienced medical team
  • Competitive compensation based on experience

Occasional evening or weekend hours will be required.

If you are an experienced medical office professional who takes pride in providing excellent patient service and keeping a busy medical practice running smoothly, we would be pleased to hear from you.

Please submit your resume and a brief cover letter outlining your relevant medical office experience.

Pay: $21.00-$23.00 per hour

Work Location: In person

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