Community Support jobs in Calgary, AB

Role Responsibilities

The Government of Alberta is seeking an Administrative Assistant to provide general administrative support within the Disability Services South Zone office in Calgary. This is an entry-level administrative support role that contributes to the effective day-to-day operation of the office by providing reception, records management, document processing, mail distribution, and general office support.

The successful candidate will work within established procedures and collaborate with internal and external stakeholders to ensure administrative services are delivered in a professional, timely, and organized manner.

Key Responsibilities

As an Administrative Assistant, you will:

• Provide reception support by answering and directing telephone calls, taking messages, and assisting clients and visitors.
• Receive, sort, distribute, and process incoming and outgoing mail and documents.
• Prepare, format, and type correspondence, letters, memos, reports, and other documents using established formats.
• Maintain organized and accurate filing and records management systems, including labelling and filing documents according to established standards.
• Split and organize files into volumes in accordance with records management requirements.
• Operate standard office equipment such as photocopiers, scanners, and fax machines.
• Monitor and maintain office supplies, forms, and storage areas, including keeping supplies organized and ensuring records of goods received are maintained.
• Provide a variety of other administrative support services as required to support the effective operation of the office.

The Job Description is provided for further details on this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

Qualifications

Minimum Requirement Standard: High School Diploma.

Equivalency: Directly related experience considered on the basis of one year of experience for one year of education.

Assets include:

• Knowledge of general office procedures, including reception, filing, records management, data entry, mail processing, document preparation, and office equipment operation.
• Previous administrative or office experience, preferably in a busy office or client-facing environment.
• Strong verbal communication and interpersonal skills, with the ability to interact professionally, courteously, and respectfully with clients, colleagues, and stakeholders.
• Strong organizational and time-management skills, with the ability to prioritize competing tasks, maintain accurate records, and demonstrate attention to detail.
• Experience working in a government, human services, or community-based environment, and the ability to work effectively with individuals from diverse backgrounds while exercising professionalism, tact, and discretion.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Notes

• Hours of work are 36.25 hours weekly.
• Location: Calgary, Alberta
• This competition will be used to fill one temporary position for a term of up to 12 months.
• This role requires that you have a valid Class 5 Driver's License and access to a reliable vehicle.
• Candidates must be eligible to work in Canada. A current work visa is required.
• Final candidates will be required to undergo a security screening. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.
• Pre-screening questions will need to be completed as part of your application process for this competition. As part of the selection process candidates may be invited to a telephone and/or written assessment prior to an interview. Please ensure you provide a current email address in your resume.

Links and information on what we have to offer:

• Working for the Alberta Public Service.
• Public Service Pension Plan (PSPP).
• Alberta Public Service Benefit Information.
• Professional learning and development.
• Research Alberta Public Service Careers tool.
• Positive workplace culture and work-life balance.