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Clinic Manager jobs in Calgary, AB

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    • Maintain organized and efficient clinic operations.
    • We are committed to continuous improvement in both patient care and clinic operations.
    • Manage scheduling, workflow, and clinic efficiency.
    • The Office Manager role will play a key leadership role in overseeing daily administrative operations,…
    • Manage scheduling to optimize clinic workflow.
    • Foster and maintain a positive, engaging clinic culture.
    • Support internal and external marketing initiatives to…
    • Valid driver’s license and ability to travel between clinic locations.
    • Work collaboratively with the leadership team to drive operational excellence and support…
    • The ability to directly influence clinic performance and patient experience.
    • Ensure the clinic remains clean, functional, and professionally maintained.
    • Qualifications 3+ years of medical clinic administrative experience.
    • Clinic Manager oversees daily operations of the physician clinic and ensures the delivery…
    • Work with advertising and marketing partners to promote the clinic, coordinate campaigns, and ensure messaging reflects the clinic's values and patient…
    • Monitor and maintain clinic inventory.
    • You'll be involved in client care coordination, scheduling, clinic operations, assessment support, process improvement,…
    • > over 15 years of experience in dental clinic administration managerial duties,.
    • >*Must be proficient and confident with your working knowledge of dental…
    • Full-scope Optometry practice located in North East Calgary focused on exceptional customer service and patient care.
    • The Office Manager manages the day-to-day operations of the clinic, maintaining patient care and revenue.
    • We need a self-starter with leadership qualities.
    • Hours: 35 to 44 hours per week.
    • Experience: 1 year to less than 2 years.
    • Coordinate the flow of information.
    • Interview patients to obtain case histories.
    • Health care institution, facility or clinic.
    • Hours: 30 to 40 hours per week.
    • Collect and record administrative and service fees.
    • This position offers an opportunity to lead a dynamic healthcare team dedicated to providing exceptional patient care while maintaining efficient clinic…
    • Position Type: Full-time (Monday – Friday).
    • 2+ years in administrative, reception, or customer service.
    • Confident with computers and scheduling systems.
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Job Post Details

Administrative Operations Manager - job post

Cascade Orthotics
2636 Parkdale Boulevard NW, Calgary, AB T2N 3S6
From $65,000 a year - Permanent, Full-time, Contract

Job details

Pay

  • From $65,000 a year

Job type

  • Contract
  • Permanent
  • Full-time

Location

2636 Parkdale Boulevard NW, Calgary, AB T2N 3S6

Benefits

Pulled from the full job description

  • Paid time off

Full job description

Administrative Operations Manager

Cascade Orthotics – Calgary, AB

Build Systems. Lead People. Improve Culture.

Cascade Orthotics is seeking an experienced, organized, and solutions-focused Administrative Operations Manager to help lead and strengthen the administrative operations of our growing clinic.

This is not a traditional reception or scheduling role. We are looking for someone who can lead administrative operations, train and support staff, improve workflows, identify inefficiencies, and help build a culture focused on accountability, professionalism, and problem-solving.

Our clinic provides custom orthotic care including spinal bracing, lower-limb bracing, and custom foot orthoses using modern CAD/CAM and digital technologies. We are committed to continuous improvement in both patient care and clinic operations.

About the Role

The Administrative Operations Manager will oversee and improve the day-to-day administrative functions of the clinic while helping develop systems, processes, and team accountability.

The ideal candidate is someone who:

  • enjoys solving operational problems,
  • can confidently lead and support staff,
  • naturally identifies inefficiencies,
  • communicates professionally and respectfully,
  • and thrives in an environment focused on continuous improvement.

This role works closely with clinic ownership, clinicians, technicians, and administrative staff.

Key Responsibilities

Leadership & Team Development

  • Train, mentor, and support administrative staff
  • Help establish clear expectations, accountability, and follow-through
  • Foster a positive, respectful, and solution-oriented workplace culture
  • Conduct regular staff check-ins and workflow reviews
  • Assist with onboarding and development of new team members

Operations & Workflow Improvement

  • Identify inefficiencies and implement practical workflow improvements
  • Develop and maintain administrative systems and procedures
  • Improve communication and task tracking processes
  • Help reduce recurring administrative and billing errors
  • Coordinate workflow between clinicians, technicians, and administration
  • Support implementation of operational and technology improvements

Administrative Oversight

  • Oversee scheduling, referrals, intake, insurance coordination, and documentation workflows
  • Ensure accuracy and completion of administrative tasks and records
  • Support billing and funding workflow oversight
  • Monitor workload distribution and operational bottlenecks
  • Maintain organized and efficient clinic operations

Qualifications

Required

  • Previous leadership or supervisory experience in an administrative or operations role
  • Strong organizational and problem-solving skills
  • Excellent communication and interpersonal abilities
  • Ability to manage multiple priorities and maintain follow-through
  • Professional, calm, and solutions-focused approach
  • Strong attention to detail and accountability

Preferred

  • Experience in healthcare, allied health, or professional clinic settings
  • Experience training and mentoring staff
  • Experience improving workflows or implementing operational systems
  • Familiarity with EMR or healthcare software systems
  • Comfort with learning rapidly changing technology and process improvement tools

What We’re Looking For

We are looking for someone who:

  • takes ownership rather than waiting for direction,
  • focuses on solving problems,
  • can lead respectfully while maintaining accountability,
  • and wants to help build a stronger long-term team culture.

Compensation

  • Competitive salary based on experience
  • Opportunities for long-term growth and leadership development
  • Supportive and collaborative work environment
  • Paid time off
  • Health spending account

Expected salary range:$65,000+ annually, depending on experience and qualifications.

To Apply

Please submit:

  • your resume,
  • a brief cover letter,
  • and examples of operational improvements, systems, or team leadership initiatives you have implemented in previous roles.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: From $65,000.00 per year

Benefits:

  • Paid time off

Work Location: In person

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