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Administrative Assistant - Trenton
Wilkinson & Company LLP
·
4.0
Trenton, ON K8V 6R5
$45,000–$60,000 a year
Full-time
Apply now

Job details

$45,000–$60,000 a year
Full-time
Overtime
Trenton, ON K8V 6R5

Full job description

About Wilkinson & Company LLP

With offices in Belleville, Kingston and Trenton, we are Eastern Ontario’s leading regional accounting firm. Wilkinson employs over 120 people and we continue to grow and expand; our accounting group provides knowledge and resources to a wide range of industries with an extensive list of service offerings. Our clients are supported by one of the most experienced teams of tax specialists in the region and our expertise and technical skills are comparable to those of national public accounting firms.


Wilkinson has an unwavering commitment to service excellence, client satisfaction and our local community. The foundation of our firm is long-term client relationships; we take pride in the time we take to get to know our clients - their business aspirations as well as their personal goals. We build lasting relationships and provide accounting solutions and strategies that work in the present, while anticipating our clients future needs.


The Role:

This role combines administrative expertise with executive-level support responsibilities. The Administrative Assistant will ensure the efficient operation of daily office activities and provide high-level support to firm leadership.


What You’ll Be Responsible For:

  • Proofread and finalize financial statements and client letters
  • Archive tax documents and working papers in a paperless system
  • Respond to CRA queries and submit forms electronically
  • Assist clients, lawyers, and bankers with document requests
  • Manage mail handling, bank deposits, and courier deliveries
  • Schedule meetings and coordinate internal logistics
  • First point of contact for clients, routine client calls, handle intermediate calls on behalf of their respective Partner/client group
  • Prepare client packages and compile meeting materials
  • Draft and edit correspondence for partners
  • Track deadlines and maintain progress spreadsheets
  • Handle CRA filings and post-assessment reviews
  • Prepare, finalize, and archive invoices.


What You'll Bring to the Role:

  • Completion of a Business or Office Administration Diploma or related experience is an asset;
  • 3–5 years in administrative roles; 1–2 years EA-level support preferred;
  • Experience in accounting, legal, or financial services settings is an asset;
  • Strong oral and written communication skills with strong attention to detail;
  • Strong organization skills and attention to detail;
  • Experience in calendar management and scheduling is an asset;
  • Proficiency in Microsoft Office Suite with the desire to learn new software;
  • The ability to work with and maintain confidential information; and
  • The ability to work in a fast-paced environment, delivering high efficiency and high-quality work.


Hours of Work

  • 7 hours per day, 35 hours per week
  • Additional hours and overtime will be expected surrounding month end, quarter end, and filing deadlines.


We thank all applicants for your interest in working for Wilkinson & Company LLP. Only those applicants who have been selected for an interview will be contacted.


Additional Information:

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Wilkinson & Company will provide accommodations to applicants with disabilities throughout the recruitment and selection process. Please inform Human Resources of any accommodation(s) required, and we will work with you to ensure a fair and accessible recruitment experience.

AI Usage: Artificial intelligence (AI) tools are not utilized for recruitment processes. Hiring decisions are made by our hiring managers and recruitment professionals.


The pay range for this role is:
45,000 - 60,000 CAD per year(CA)
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