Clerical Administrative Support jobs

Location: St. Albert

Position Summary

Beacon Glass Products Ltd. is looking for a reliable, organized and detail-oriented Accounting & Office Administrator to support our accounting department and day-to-day office operations.

This role is ideal for someone with hands-on accounts payable or accounting administration experience who enjoys taking ownership of their work, solving routine problems independently, and learning additional accounting responsibilities.

We are looking for someone who can manage recurring responsibilities, follow established processes accurately, recognize when something doesn’t look right, and follow an issue through to resolution.

Key Responsibilities

Accounts Payable

• Take day-to-day ownership of the AP inbox and vendor invoice workflow
• Review invoices for appropriate approvals, pricing, taxes, dates and supporting documentation
• Enter approved invoices accurately into company systems and Sage 50
• Review vendor statements and investigate discrepancies
• Identify and apply vendor credits and available early-payment discounts
• Prepare accurate payment packages for management approval
• Maintain complete and organized AP records
• Respond to routine vendor inquiries and follow outstanding issues through to resolution
• Perform a final accuracy and completeness review of work before submitting it for approval

Credit Card Reconciliation

• Reconcile company credit-card transactions monthly
• Collect and match receipts and supporting documentation
• Follow up independently with employees for missing documentation
• Ensure transactions are coded accurately and appropriately approved
• Identify discrepancies and work to resolve them

Billing & Service Department Support

• Prepare invoices for completed service work orders
• Review billing information for completeness and accuracy
• Communicate with internal staff to obtain missing or unclear information
• Assist with monthly project progress billing
• Prepare and organize supporting billing documentation
• Develop increasing responsibility for routine billing processes as experience grows

Office Administration

Take ownership of routine office administration and help ensure the office operates smoothly day to day, including:

• Maintain office supplies, kitchen supplies and other recurring inventory
• Greet visitors from the reception desk
• Maintain organized electronic and paper records
• Assist with office systems, including phones and alarm systems
• Identify routine office needs and address them without requiring ongoing reminders
• Assist with general administrative duties as required

Required Qualifications

• Minimum 1–2 years of hands-on accounting administration and/or Accounts Payable experience
• Working knowledge of basic accounting concepts, including GST, vendor credits, invoice approvals and account reconciliation
• Strong computer skills, including Microsoft Excel and Outlook
• Strong written and verbal communication skills
• High school diploma or equivalent

Assets

• Sage 50 experience
• Previous experience preparing payment runs
• Credit-card reconciliation experience
• Billing or progress-billing experience
• Experience working in construction, manufacturing, glazing or another project-based environment

Job Types: Full-time, Permanent

Pay: $24.00-$27.00 per hour

Expected hours: 40.0 per week

Benefits:

• Company events
• Dental care
• Extended health care
• On-site parking
• RRSP match

Education:

• Secondary School (required)

Experience:

• Administrative: 1 year (required)
• Accounts payable: 1 year (required)

Language:

• English (required)

Work Location: In person