Clerical Administrative Support jobs

Description

The Leader Support Administrator provides administrative support to multiple senior leaders, ensuring that their time, information, and priorities are managed with exceptional accuracy and discretion. The ideal candidate will be proactive, highly organized, and skilled at coordinating complex schedules, communications, and projects in a professional business environment.

Key Responsibilities

• Manage complex calendars, including scheduling, rescheduling, and prioritizing meetings and appointments for multiple senior leaders
• Coordinate internal and external meetings, including agenda preparation, logistics, materials, and follow-up actions.
• Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Serve as a primary point of contact for the senior leaders, screening and triaging emails, calls, and other communications.
• Draft, edit, and format correspondence, reports, presentations, and other documents with a high level of accuracy and professionalism.
• Prepare and support executive presentations, including slide development, data consolidation, and meeting materials.
• Maintain organized electronic and physical filing systems, ensuring quick access to key documents and information.
• Coordinate with internal stakeholders and external partners to facilitate timely information flow and alignment on priorities.
• Track key deadlines, deliverables, and follow-up items, providing basic project support to ensure initiatives stay on schedule.
• Assist with the planning and execution of leadership meetings, offsites, and special events.
• Handle confidential and sensitive information with the utmost discretion and integrity.
• Support payroll reconciliation, expense reporting, invoice processing, and basic budget tracking.
• Tend to operational needs such as office supplies and equipment inventory.
• Identify opportunities to improve administrative processes and implement best practices to increase efficiency.

Required Qualifications

• College diploma in administration, business, communications, or a related field, or equivalent combination of education and experience.
• Minimum 3 years of experience providing administrative support in a professional environment
• Demonstrated ability to anticipate needs, take initiative, and execute effectively
• Exceptional written and verbal communication skills, with the ability to interact professionally at all organizational levels.
• Strong organizational and time-management skills, with proven ability to manage multiple priorities and deadlines.
• Proficiency with standard office productivity tools (e.g., Microsoft Office, email, calendar, videoconferencing platforms).
• High level of professionalism, integrity, and sound judgment, with a demonstrated commitment to confidentiality and discretion.
• Strong attention to detail and accuracy in all aspects of work.

Preferred Qualifications

• Experience working in fast-paced, high-growth, or dynamic organizational environments.
• Prior experience providing support to executives or senior leaders
• Advanced skills in productivity and collaboration tools (e.g., advanced Excel, PowerPoint)
• Professional certification in administrative support or office management

Working Conditions:

Physical Conditions and Hazards:

The conditions in which an individual or staff works, including but not limited to such things as amenities, physical environment, stress and noise levels, degree of safety or danger, temperature, location.

1) Physical Environment: Office

2) Hazards: NA

Physical Demands Description:

Usual mobility demands required are standing, walking, sitting, and stair climbing to access upper offices.

Equipment Utilized:

• Computer
• Phone
• Mobile device

Medical Surveillance:

May include: Anthropometrical Size Restrictions depending on task

Personal Protective Equipment:

Applicable when interacting with shop floor (safety shoes, safety glasses, hearing protection. extraction coveralls)

General Dynamics Land Systems - Canada may use Artificial Intelligence (AI) tools to enhance efficiency during the recruitment process. However, applications and candidates will continue to be reviewed by a member of our Talent Acquisition team to ensure a fair and thorough assessment. AI does not make final decisions regarding selection or hiring.