Catering Events Coordinator jobs

Date Posted: 10/14/2026
Req ID: 50542
Faculty/Division: Vice-Provost, Students
Department: Career Centre
Campus: St. George (Downtown Toronto)
Position Number: 00050116
Existing Vacancy: Yes

Description:

About us:

Student Life connects life to learning. We believe every student should have the opportunity to participate in university life actively and find connection and community while discovering new ways of thinking and being in the world. We provide resources, support and engagement opportunities that are inclusive and accessible, ensuring every student can build experiences that set them up for a lifetime of success.

Within Student Life, the cluster of Student Life Programs and Services supports students as they achieve personal, academic, career and civic goals. We engage students throughout their learning and development with the following units: Accessibility Services, Career Exploration & Education, Centre for Learning Strategy Support, Co-Curricular Community-Engaged Learning, Clubs & Leadership Development, First Nations House-Indigenous Student Services, Mentorship & Peer Programs, Multi-faith Centre, Orientation, Student Success, Transition & Engagement and TCard Services. Together with staff, faculty, students, alumni, employers and community partners, we provide an integrated and coherent path to success that reflects our students' Diversity.

In support of U of T’s mission, StudentLife Programs and Services is committed to creating diverse, accessible, inclusive and welcoming spaces of opportunity that foster deepened engagement, learning, personal growth, and identity development for all students. We are committed to embedding these principles into all the work we do, reducing barriers so that students from all backgrounds and lived experiences can feel a sense of belonging in the communities they find here.

This role contributes to Career Exploration & Education, the central career services unit at the St. George campus. Career Exploration & Education creates curricular and co-curricular career learning experiences at the intersection of career, equity, and wellbeing in partnership with students, recent graduates, tri-campus partners, and alumni and employer communities. Taking an ecosystem approach, we work intentionally to design and deliver career learning experiences that align with student needs and ensure graduates are future-ready and able to thrive in their careers. We are motivated by the vision that University of Toronto students and graduates will contribute to a more equitable and just world of work. In this work we strive to live the values of justice & belonging; reconciliation; learning; community; and curiosity.

We value applicants who have demonstrated a commitment to equity, diversity and inclusion, and we strive to hire and invest in candidates that reflect and support the diverse perspectives, experiences and identities of our students and our communities. We encourage individuals who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups to apply.

Your opportunity:

Reporting to the Assistant Director, Career Exploration & Employer Engagement and supervised by the Lead Coordinator, Employer Recruitment & Engagement, the Events & Communications Coordinator collaborates with career services colleagues to plan, deliver, evaluate, and continuously improve events and programs that support the career exploration, employment, and industry engagement needs of University of Toronto students and recent graduates.

The Coordinator leads the end-to-end management of virtual and in-person events, including conferences, career fairs, information sessions, recruitment initiatives, and special programs. Responsibilities include event planning and execution, scheduling, registration management, vendor coordination, budget tracking, catering, room bookings, audiovisual arrangements, and issue resolution.

The Coordinator develops and distributes event communications and promotional materials, maintains event information across digital platforms and websites, and manages correspondence with participants, registrants, vendors, and stakeholders. They also prepare presentations, onboarding resources, event materials, and briefing documents for staff, volunteers, committees, and leadership.

The role includes monitoring event performance, conducting needs assessments and post-event evaluations, analyzing results, generating reports, and recommending enhancements to improve future programming and stakeholder experiences.

The Coordinator maintains strong relationships with vendors and partners, ensuring clear communication regarding requirements, timelines, expectations, and feedback. Drawing on experience supporting large-scale and complex events, the incumbent contributes to Career Exploration & Education's mission of helping students and recent graduates navigate their career journeys.

Your responsibilities will include:

• Conceptualizing, organizing and executing event activities using work back plans and critical paths. Overseeing the implementation of event plans and activities.
• Building and strengthening relationships with stakeholders and partners of strategic importance. Analyzing client needs and making recommendations on event logistics and options.
• Handling expenses for events. Coordinating the schedule for program and event calendars.
• Determining operations and logistics – detail and implementation activities, for organizing events and programming across the unit.
• Organizing materials for workshops, conferences and/or events. Creating and editing documents and communication materials. Coordinating the preparation and distribution of promotional/outreach materials.
• Determining changes to an event based on unusual and/or unexpected circumstances. Liaising with clients and vendors to resolve minor complaints and address issues. Resolving issues that may occur during events and escalating problems as required.
• Conducting post-event evaluation, analysis and recommendations for changes.
• Documenting and maintaining standard operating procedures.

Essential Qualifications:

• Bachelor's Degree or an acceptable equivalent combination of education and experience. An event planning certification an asset.
• Minimum three (3) years relevant experience; events coordination and planning; proven successful experience with special events, managing volunteers and committees.
• Experience with conceptualizing, implementing and managing event plans from beginning to end, including preparing event communication and promotional material.
• Demonstrated experience planning and organizing numerous multi-day events that will be delivered concurrently and within high peak seasons.
• Experience with common tools such as Zoom, Microsoft Teams, Word, Excel and PowerPoint as well as extensive experience with databases.
• Experience planning and hosting engaging virtual events, webinars,and online meetings using platforms like Zoom and Microsoft Teams, ensuring smooth execution and high attendee satisfaction.
• Strong computer skills with sound working knowledge of PC platforms; high level of proficiency with word processing, spreadsheets, e-mail, internet, and presentation software. Proficiency in Microsoft Office (Windows XP) and other Social Media Platforms.
• Strong written and verbal communication skills; ability to relate well with staff, volunteers and vendors. Demonstrated ability to apply a high degree of tact and sensitivity to daily activities and operate effectively in a multi-stakeholder environment.
• Excellent customer service skills are essential.
• Ability to communicate event concepts and ideas and prepare proposals.
• Strong organizational and time management and multi-tasking skills required.
• Proven ability to work independently and co-operatively on a team.
• Flexibility and the ability to adapt to changing circumstances, with on-the-fly thinking.
• Strong administrative skills; accuracy and attention to detail.
• Experience tracking expenses against a budget.
• Ability to build surveys, analyze findings and prepare reports.
• Ability to lead work teams and collaborate with colleagues to achieve event outcomes, including timely and ongoing communication and progress updates.
• Strong track record of building and maintaining partnerships cross-functionally and with external organizations.
• Ability to synthesize and analyze data; attention to detail.
• Proven ability to prioritize a large volume of work in a fast-paced, high-performance team environment.

To be successful in this role you will be:

• Communicator
• Goal oriented
• Multi-tasker
• Organized
• Problem solver
• Team player

Closing Date: 10/29/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 - $70,633 with an annual step progression to a maximum of $90,329. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Divisional HR Office Email: cahrs.hr@utoronto.ca

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.