Casual Medical Office Administrator jobs

Office Administrator / Project Coordinator – Construction & Renovations

Company: Turn Key Homes & Renovations
Location: Calgary, AB
Job Type: Full-time or Part-time, Permanent
Work Location: In person
Schedule: Flexible hours
Salary: Based on experience

About Turn Key Homes & Renovations

Turn Key Homes & Renovations is an award-winning Calgary-based builder specializing in whole-home renovations, custom home builds, and commercial tenant improvements. Established in 2007, we take pride in delivering high-quality workmanship, exceptional customer service, and well-managed projects from planning through completion.

Our team of in-house managers and trades works closely with designers and trusted subcontractors to bring our clients' visions to life. We value teamwork, professionalism, lasting client relationships, and a healthy work-life balance.

About the Role

We are looking for an organized, proactive, and detail-oriented Office Administrator / Project Coordinator to support our daily office operations and construction and renovation projects.

This is a varied role that combines office administration, project coordination, customer service, sales support, marketing, and material ordering. You will work closely with clients, project managers, suppliers, trades, and company leadership to help keep projects organized and running smoothly.

The ideal candidate is a self-starter who can manage multiple priorities, communicate professionally, and take ownership of tasks in a fast-paced construction environment.

If you enjoy staying organized, working with people, and being involved in different aspects of home building and renovations, we'd love to hear from you!

Key Responsibilities

Office Administration & Customer Service

• Answer incoming phone calls and respond to general inquiries.
• Provide administrative and sales support to clients, the office, and the project team.
• Maintain accurate client records, project documentation, and company files.
• Provide accounts payable and accounts receivable support, including basic bookkeeping and financial administration.
• Coordinate communication between clients, project managers, suppliers, trades, and company leadership.

Construction Project Coordination

• Assist with setting up new projects and collecting required client information and documentation.
• Support client onboarding and assist with design selections and material choices.
• Work with project managers to develop project schedules and timelines.
• Prepare purchase orders and coordinate material purchasing and ordering.
• Complete material takeoffs and help track material requirements.
• Assist with estimates and proposals using company software.
• Visit job sites to take before-and-after and progress photos, then upload and organize them in Google and Buildertrend.
• Help ensure project information and documentation are accurate and up to date.

Sales, Marketing & Business Development

• Track, manage, and follow up on incoming sales leads using the company's software.
• Create and publish social media posts approximately 1–2 times per week on Facebook, Instagram, and LinkedIn.
• Coordinate with the company's SEO provider and manage related marketing dashboards and tools.
• Assist with other administrative and business development tasks as needed.

Qualifications & Skills

• At least 3 years of experience in office administration, project coordination, or a similar role.
• Experience in residential construction, home building, or renovations is strongly preferred.
• Strong organizational skills and excellent attention to detail.
• Excellent written and verbal English communication skills.
• Strong customer service and interpersonal skills.
• Ability to manage multiple tasks, prioritize deadlines, and work independently.
• Experience with administrative and financial tasks, including accounts payable, accounts receivable, purchase orders, and sales lead management.
• Proficiency in Microsoft Office, particularly Outlook and Excel.
• Experience with CRM and project management software.
• Experience with Buildertrend is a strong asset.
• A proactive, solutions-oriented attitude and willingness to learn.

What We Offer

• Competitive compensation based on experience.
• Flexible scheduling and full-time or part-time opportunities.
• Medical, dental, and vision benefits.
• Life and disability insurance.
• Paid time off and paid holidays.
• Casual dress.
• Company events.
• On-site parking.
• A supportive, close-knit team that values work-life balance.
• Opportunities to learn and grow within the construction and renovation industry.

Job Requirements

• Must be able to reliably commute to the Calgary office or relocate before starting work.
• Work is primarily in person.
• Willingness to travel to project sites, approximately 25% preferred.
• Secondary school education preferred.

Application Questions

• Do you have experience using Buildertrend?
• If yes, how many years have you used Buildertrend, and how have you used it in your previous roles?
• How many years of experience do you have in office administration or project coordination?
• Do you have experience working in residential construction, home building, or renovations?

We look forward to hearing from you!

Pay: $29.00-$38.00 per hour

Application question(s):

• Do you have experience using Buildertrend?
• If yes, how many years have you used Buildertrend, and how have you used it in your previous roles?
• How many years of experience do you have in office administration or project coordination?
• Do you have experience working in residential construction, home building, or renovations?

Work Location: In person