Bookkeeping Assistant jobs

Location: Office-based
Company: Scott Builders Inc
Job Type: Full-time
Salary: $55,000 - $60,000 annually (Placement within the salary range will depend on the candidate’s experience, education, skills, and internal equity considerations.)

Overview

Scott Builders Inc. is seeking an Accounts Payable Clerk to support accounts payable operations within our Finance team.

The ideal candidate is detail-oriented, organized, service-focused, and comfortable communicating with vendors, internal clients, and other key stakeholders. This is an excellent opportunity for an accounting professional who enjoys working in a collaborative environment and wants to build their career within the commercial construction industry.

About Scott Builders

Scott Builders Inc. specializes in total construction services, offering a single point of contact for every phase of a project. Established in 1971, Scott Builders is a leading design/build commercial contractor which allows us to be creative and create great workplaces for our clients. Check out our website www.scottbuilders.com to see some of the amazing projects we have been fortunate to build and bring to life for our clients.

Job Summary

As an Accounts Payable Clerk, you will support the accurate and timely administration of corporate and operational accounts payable activities. Day-to-day responsibilities include invoice processing, vendor payments, vendor record maintenance, statement and credit card reconciliations, compliance documentation, and month-end close procedures.

You will work closely with members of the Finance team, vendors, and internal stakeholders while maintaining appropriate internal controls, confidentiality, accuracy, and segregation of duties throughout the accounts payable process.

Key Responsibilities

• Manage accounts payable administration, including monitoring the accounts payable email inbox, entering corporate overhead payables, confirming payable entries, reconciling vendor statements, and routing invoices through the ERP system for approval.
• Support accounts payable invoice entry and administration across the organization, ensuring transactions are processed accurately and efficiently.
• Administer weekly vendor and invoice payments while maintaining appropriate segregation of duties between vendor setup, invoice entry, invoice approval, and payment processing.
• Administer corporate credit cards, including issuing and cancelling cards, maintaining required agreements, uploading transactions to the ERP system, and reconciling transactions to credit card statements.
• Maintain accurate vendor information within the ERP system and respond to vendor inquiries regarding invoices, payment status, and related accounts payable matters.
• Administer vendor compliance documentation, including certificates of insurance, workers' compensation coverage clearances, and statutory declarations required for the release of holdback funds.
• Complete monthly accounts payable subledger close-out procedures, reconciliations, and related month-end activities.
• Cross-train in other Finance functions and provide support to the broader Finance team as required.

Required Experience & Qualifications

• Post-secondary certificate or diploma in a business-related discipline; a combination of relevant industry experience and education may be considered.
• 2+ years of experience in accounts payable, accounting administration, or a similar finance role.
• Basic knowledge of accounting systems, budgets, internal controls, and payment regulations, with the ability to interpret and apply company policies and procedures.
• Proficiency with Microsoft Office, including the ability to prepare ad hoc reports using Excel, and the ability to learn and adapt to new accounting and ERP software.
• Strong attention to detail, accuracy, analytical thinking, problem identification, problem-solving, planning, prioritization, and organizational skills.
• Strong verbal and written communication, interpersonal, and customer service skills, with the ability to build effective relationships with internal departments, vendors, and external stakeholders.
• Ability to work effectively both independently and as part of a team, demonstrate initiative, manage competing priorities, and remain calm and professional under pressure.
• Ability to handle confidential information ethically and professionally while demonstrating a strong work ethic and positive team attitude.

Preferred Qualifications

• Previous accounts payable, accounting, or finance experience within the construction industry.
• Experience working with ERP or accounting systems in a commercial construction or project-based environment.

Work Environment and Schedule

• Work is primarily performed in an office environment supporting the Finance and accounts payable functions of a commercial construction company.
• Regular business hours apply; however, additional evening or weekend hours may occasionally be required to meet operational timelines and commitments.
• The position experiences an increased workload toward the end of the calendar year due to year-end processing, finalization, reconciliation, and roll-over procedures.
• The role requires regular computer use, attention to detailed financial information, and communication with vendors, internal clients, and other stakeholders.

Benefits and Compensation

Scott Builders offers a competitive compensation package that includes:

• Competitive salary based on experience
• Health and dental benefits
• Retirement savings plan
• Employee ownership opportunities
• Professional development and career growth opportunities
• Collaborative team environment

Equity Statement

Scott Builders is committed to the principles of Employment Equity and all qualified applicants will receive consideration for employment without regard to race, colour, age, religion, sexual orientation, gender identity, disability, national or ethnic origin or any other factors prohibited by law. We endeavor to provide accommodation at all stages through recruitment and employment in accordance with applicable human rights and accommodation legislation. If contacted for an employment opportunity, advise Human Resources if you require accommodation due to a disability.

Eligibility Statement

Eligibility to work in Canada is a requirement for this position. Applicants must meet the following criteria:

• Must be legally authorized to work in Canada without the need for sponsorship.
• Possess a valid work permit, permanent residency, or Canadian citizenship.
• Meet any additional requirements specified by Canadian immigration laws and regulations.

How to Apply

If you are interested in this opportunity, please follow the apply link to submit your resume through our career page:

https://scottbuilders.com/careers

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

Pay: $55,000.00-$60,000.00 per year

Work Location: In person