Billing Invoicing Administrator jobs

Position Summary

Reporting to the Finance Manager, the AR/AP Administrator is detail-oriented, organized, and proactive inmanaging our daily financial transactions. In this role, you will be responsible for the full cycle of accounts receivable and accounts payable, ensuring all invoices, payments, and financial records are processed accurately and efficiently.

The ideal candidate possesses strong numerical accuracy, excellent communication skills for vendor and client relations, and a solid understanding of basic accounting principles.

Duties & Responsibilities

Accounts Receivable (AR)

• Billing management. Generate and distribute accurate client invoices and statements promptly.
• Payment processing, post daily cash, check, and electronic receipts.
• Provide updates on Customer collection
• Collections oversight. Monitor aging reports and conduct polite, professional follow-ups on overdue accounts.
• Dispute resolution. Investigate and resolve client billing discrepancies efficiently.

Accounts Payable (AP)

• Invoice verification. Match, batch, and code vendor invoices using three-way matching.
• Payment execution. Confirm with Finance the required vendors are being paid.
• Vendor relations. Respond to external payment inquiries and reconcile monthly vendor statements.
• Expense management. Review and process employee expense reports for policy compliance.
• Posting of transactions that affect the vendor accounts

Data Integrity & Reporting

• Account reconciliation. Reconcile AR/AP sub-ledgers against the general ledger during month-end closing.
• Record keeping. Maintain neat, audit-ready digital archives of all financial transactions.
• Report on anticipated payments and expected cashflows.
• Create and send ‘Hold’ reports to service team.
• Ensure the administrative team is supported in the North.
• Verify accurate data entry into work orders for proper labour, materials, and notations.
• Improve workflow for ease of financial reporting.
• Setup customers in Sage Service Manager
• Update information for customer sites to ensure proper information for billing and trades staff.
• New employee setup and information into Sage Service Manager
• Establish good relationships with customers
• Receive customer requests, verify credit status, and obtain formal customer authorization.
• Ensure all closeout information is entered and attached to work orders to ensure seamless processing to invoice the customer.
• Provide support to other accounting functions as directed.
• Other duties as assigned.

Qualifications

• High School diploma
• 1 to 2 years experience working in a trades-based service environment.
• Advanced proficiency with Microsoft Suite of products.
• Knowledge of Sage accounting or Sage Service Manager system an asset.
• Must be able to handle confidential information in an ethical and professional manner.
• Strong work ethic, positive team attitude, and customer service focus.
• Ability to respond appropriately in pressure situations with a calm and steady demeanor.
• Strong attention to detail and a high degree of accuracy.
• Able to effectively communicate both written and verbally.
• Highly conscientious, along with an energetic “can do” spirit approach to duties.

Pay: $45,000.00 per year

Benefits:

• Company events
• Dental care
• Life insurance
• RRSP match
• Vision care

Application question(s):

• How many years of experience in AR/AP do you have?
• Do you have experience with Sage or Service Manager?

Work Location: In person