Back Office jobs in Toronto, ON
Real Estate Team Administrator
Easily applyUrgently hiringGrace & Co - RE/MAX Hallmark RealtyToronto, ON M4L 1J4- $75,000–$90,000 a year
- Full-time
Often responds in 1 day- Perform daily office maintenance tasks to uphold a professional and welcoming work environment.
- You are Real Estate Administrator with at least 2 years…
HR Generalist
Easily applyUrgently hiringThe Bridg Group of CompaniesWoodbridge, ON- $60,000–$80,000 a year
- Full-time
- Monday to Friday +1
- Paid time off
- Vision care
- Dental care
- Life insurance
- Paid vacation
- Extended health care
- 3+ years of office experience in a Human Resources role.
- Serve as a liaison between office operations and other departments.
- 10 Days Paid Vacation Days.
- IFDS GroupToronto, ON M5C 3G9
- $54,000–$68,000 a year
- Permanent
- Minimum 3 years’ experience in the financial services back office.
- Knowledge of the mutual fund processing and the administrative back-office.
Administration Clerk
Easily applyCatholic Cemeteries & Funeral Services -...Thornhill, ON- $52,000–$58,000 a year
- Full-time +1
- Paid time off
- Vision care
- Dental care
- Life insurance
- Employee assistance program
- Company events
- Lastly, the Clerk is expected to provide back up for accounting department and conduct various administrative duties and special projects including but not…
Production Scheduler
Easily applyGay Lea FoodsToronto, ON M9M 2G7- $52,300–$87,100 a year
- Full-time
- Paid vacation
- Status: Full time (on-site), Salaried.
- The pay range for the role is $52,300 to $87,100 plus bonus, comprehensive benefits, retirement savings plan, paid…
Executive Assistant
Easily applyNewTDS Personnel LtdToronto, ON- $90,000–$100,000 a year
- Permanent
- Performs back-up function for other administrative staff during absences.
- Maintain cleanliness of CEO’s office environment and organize CEO’s files and records.
Business Operations Specialist, Back Office
Easily applyNewIVARIToronto, ON- $68,000–$91,500 a year
- Full-time
- Dental care
- 5 – 7 years experience in Life Insurance Industry (front and/or back office) and Process Improvement.
- As a Buisness Operations Specialist, Back Office, you are…
- FairstoneToronto, ON
- $90,000–$110,000 a year
- Full-time
- Dental care
- On-site gym
- Community Impact: One paid volunteer day to give back to causes that matter to you.
- With a diverse suite of products—residential and commercial mortgages,…
Manager, Finance & Operations
Easily applyUrgently hiringACTRA NationalToronto, ON M4Y 2G1- $100,000 a year
- Full-time +1
- You will also oversee ACTRA National’s office operations, including procurement, vendor relationships, office supplies, mailroom functions, equipment,…
- Northbridge Financial CorporationToronto, ON
- $88,000–$132,000 a year
- Full-time
- RRSP
- As a Claims Technical Specialist, you will be part of a dynamic team that prides itself on having a sharp eye on detail while keeping the customer experience…
- Northbridge Financial CorporationToronto, ON
- $88,000–$132,000 a year
- Full-time
- RRSP
- As a Claims Technical Specialist, you will be part of a dynamic team that prides itself on having a sharp eye on detail while keeping the customer experience…
Portfolio Accountant - Real Estate
Easily applyUrgently hiringFirm Capital CorporationNorth York, ON- From $55,000 a year
- Full-time +1
- Paid time off
- Vision care
- Dental care
- Life insurance
- Disability insurance
- Extended health care
- Calculate quarter end CAM reconciliations and assemble the necessary detail and back-up for tenant’s and senior management.
- Your new role and duties*.
- IFDS GroupToronto, ON M5C 3G9
- $109,000–$137,000 a year
- Permanent
- Employee assistance program
- From ongoing training and development programs to experiences working with our global financial services partners, you’ll be able to realize your full potential…
Financial Accountant
Easily applyUrgently hiringA.C. AmericasMississauga, ON L5A 2W4- $50,000–$55,000 a year
- Full-time +1
- Paid time off
- Dental care
- Life insurance
- Employee assistance program
- On-site gym
- Extended health care
- Prepare and send daily invoices and sales reports to the UK office.
- Additionally, they assist with inventory control and act as back-up to Accounts Receivable…
- Fiera CapitalToronto, ON M5J 2J1
- $75,000–$85,000 a year
- Full-time
- ; and provide back-up to other Client Service Associates when necessary.
- Fiera Capital adheres to a hybrid working environment with 4 days in-office per week.
Bilingual Customer Administrator
Easily applyRicoh CanadaMississauga, ON L4W 5M3- $36,000–$45,000 a year
- Full-time +1
- Paid time off
- Vision care
- Dental care
- Employee assistance program
- RRSP match
- Extended health care
- Conduct research using Ricoh systems (Baan, Lotus Notes, DT search, UCM, SFDC) to provide a resolution to the customer or provide information for quick…
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Job Post Details
Real Estate Team Administrator - job post
Job details
Pay
- $75,000–$90,000 a year
Job type
- Full-time
Location
Full job description
About Us:
Grace & Co. is a real estate team assisting clients throughout Toronto but, with much of our sales occurring in East Toronto, our physical office is located in the Beach.
We have been helping clients buy & sell homes since 1989, are affiliated with Toronto's #1 real estate brokerage, RE/MAX Hallmark, and provide industry leading services and support to our clients.
About You:
You are Real Estate Administrator with at least 2 years experience working directly with a top performing Realtor or real estate team closing 50+ sales a year. While experience in an administrative role at the front desk, or in the back end, of a brokerage would count as experience in the field, we are specifically looking for someone who has worked on the front lines dealing with clients and suppliers and orchestrating all aspects from client intake to closing which means you must have worked directly with a Realtor or preferably, team of Realtors. You must have a reasonable commute to our office (2020 Queen St E) that won't negatively impact your work/life balance or cause you to not enjoy your role. A valid OREA license is a plus but not required.
Requirements:
Transaction Support
- Prepare offer documents and assist with real-time offer execution using tools like DocuSign.
- Manage all post-deal documentation, including FINTRAC compliance, coordination with lawyers, and keeping deal boards updated.
- Collaborate with lawyers and service vendors to ensure smooth and efficient transaction management.
Listing Support
- Create listing presentations, including research, comparative market analysis, and paperwork preparation.
- Support pre-listing activities such as preparing RECO guides, agreements, and pricing analyses.
- Coordinate all aspects of preparing listings, by assisting the team's Design Manager in scheduling trades and communicating timelines and progress to the home owners.
- Coordinate all aspects of active listings, including scheduling, listing preparations, and marketing communication.
- Attend property walkthroughs to provide additional support and ensure all showings and open house materials are ready.
Buyer Support
- Prepare and send Buyer Representation Agreements and RECO Guides.
- Assist with scheduling showings, coordinating appointments, and managing post-deal documents.
Listing Agent Support
- Monitor & manage the lead listing agent’s email.
- Conduct multiple daily check-ins to ensure the lead listing agent addresses urgent communications.
- Provide real-time updates and support as needed to keep the agent’s workflow efficient.
Marketing, Communication, and Event Support
- Utilize Canva and MailChimp templates to create marketing materials for agents.
- Draft, print, and coordinate letter drops targeting buyers and sellers.
- Assist with event preparation, managing checklists, and organizing timelines.
- Support quarterly client events (e.g., Home Shows, holiday gifting).
- Oversee open house logistics, including setup, teardown, and supply coordination.
- Maintain the team website by ensuring listings, sales, and supporting materials are regularly updated.
Team Support
- Provide support to the team with essential systems such as Follow Up Boss, REALM, Webforms, and DocuSign.
- Identify opportunities to refine processes and contribute ideas for team growth.
- Maintain and update checklists for the role to ensure systems are efficient and well-documented.
- Perform daily office maintenance tasks to uphold a professional and welcoming work environment.
Client Relationship Management
- Maintain and update the Follow Up Boss (FUB) CRM by tracking leads and clients through various stages, including setting up automated plans.
- Draft and distribute mass communications such as newsletters and other client updates.
- Source and organize client gifts and thoughtful gestures to strengthen relationships.
- Serve as the primary point of contact for clients during the listing process, handling scheduling and key details.
- Provide concierge-level support to clients from the moment their home is sold (or purchased) through to closing.
Please understand that our expectations are high. We kindly ask that you only apply for this role if you have the necessary 2+ years working for a Realtor or real estate team doing 50+ transactions a year.
We need someone who has a proven track record of working in a fast paced real estate environment and we are willing to compensate accordingly.
Job Type: Full-time
Pay: $75,000.00-$90,000.00 per year
Flexible language requirement:
- French not required
Experience:
- Realtor or real estate team admin: 2 years (required)
Licence/Certification:
- OREA real estate license (preferred)
- Ontario driver's license (required)
Work Location: In person