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Assistant Office Coordinator jobs in Etobicoke, ON

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    • Provide general office support, including mail distribution, visitor assistance, and ordering office materials.
    • Good written and verbal communication skills.
    • The successful candidate will serve as a trusted business partner responsible for keeping projects organized, preparing executive-level communications,…
    • 2+ years’ experience of executive administration/coordinator experience, providing support to senior level management or relevant experience.
    • Previous administrative or office support experience is preferred.
    • Provide general administrative support to the office and management team and sales team.
    • Proven experience as an Administrative assistant or Office admin assistant.
    • Knowledge of office management systems and procedures.
    • Customer service is a must.
    • Schedule appointments and manage the office calendar.
    • Maintain cleanliness and organization of the office area.
    • Medical office: 1 year (preferred).
    • Sending out medical reports and going to the post office.
    • Establish and maintain various internal office administrative support procedures such as document…
    • Coordinate daily office operations and provide administrative support across departments.
    • Monitor office supply inventory and coordinate purchasing with…
    • We are looking for a Warehouse Admin Assistant to support daily warehouse operations.
    • The ideal candidate will be organized, detail-oriented, and comfortable…
    • Perform a wide variety of complex and confidential office administrative work.
    • Job Type: *Full Time/ Permanent Position.
    • Processing mail and courier deliveries.
    • Yellow Gazebo Wellness is looking for someone to work approximately 20 hours per week, including evenings.
    • Our ideal admin person is someone who has a flexible…
    • Working within a friendly, close-knit team, you will play an important role in supporting the company's financial activities while contributing to purchasing,…
    • Coordinate with internal departments to purchase office supplies.
    • Manage and ensure compliance with the company control objectives;
    • Candidates who are interested must have flexible availability as the shifts are provided each morning at 7:30am, and you will be expected to start the same…
    • Reporting to the Executive Assistant, Real Estate Debt (“RE Debt”), the Administrative Assistant provides administrative support to QuadReal’s Real Estate Debt…
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Career Resources:

Office Coordinator
Pasona Canada Inc.
Mississauga, ON
$24–$25 an hour
Fixed term contract, Temporary
Apply now

Job details

$24–$25 an hour
Fixed term contract, Temporary
Monday to Friday
Mississauga, ON

Full job description

On behalf of our client, we are currently accepting resumes for the following opportunity.

Office Coordinator – Temporary (6-Month Contract)

Location: Mississauga, Ontario
Employment Type: Temporary, 6-month contract (with possibility of extension)
Work Schedule: Monday to Friday, 8:00 AM – 5:00 PM (100% On-site)
Compensation: $24–$25 per hour
Number of Openings: 1

About the Opportunity

On behalf of our client, a global supplier of industrial equipment and factory automation solutions, Pasona Canada is seeking a reliable and organized Office Coordinator to join their team in Mississauga.

This position is ideal for someone who enjoys hands-on work, staying organized, and supporting daily office operations. The role primarily focuses on shipping and receiving, inventory coordination, and general office support.

Key Responsibilities

  • Manage daily shipping and receiving activities, including receiving, sorting, packing, and distributing packages and deliveries.
  • Prepare outbound shipments, shipping labels, and courier documentation for parts, equipment, and demo units.
  • Coordinate courier pickups, freight deliveries, and return shipments, including tracking and resolving shipping issues.
  • Maintain accurate shipping records, return logs, and inventory information using internal systems.
  • Monitor and replenish office, kitchen, shipping, and warehouse supplies.
  • Assist with demo unit inventory management and organize storage and shipping areas.
  • Provide general office support, including mail distribution, visitor assistance, and ordering office materials.
  • Maintain a clean, organized, and efficient workplace while supporting various departments as needed.

Qualifications & Skills

  • High school diploma required; post-secondary education is an asset.
  • Previous experience in shipping and receiving, warehouse operations, inventory coordination, or office administration is an asset.
  • Proficiency in Microsoft Office (Outlook, Excel, and Word) and ability to learn new systems.
  • Familiarity with courier services such as FedEx, UPS, or Purolator and freight shipments is an asset.
  • Strong organizational skills, attention to detail, and ability to manage multiple tasks.
  • Good written and verbal communication skills.
  • Reliable, proactive, and able to work independently with minimal supervision.
  • Ability to lift and move packages, boxes, and equipment weighing up to approximately 50 lb (23 kg).

Work Environment

  • Full-time, on-site office position in Mississauga.
  • Combination of administrative duties and hands-on shipping, receiving, and inventory tasks.
  • Regular handling and movement of packages, boxes, and office supplies.
  • Join a supportive, multicultural team.

How to Apply

If you are organized, dependable, and enjoy a combination of administrative and hands-on responsibilities, we encourage you to apply!

Please submit your resume to:

Joy Haywood
Pasona Canada Inc.
jhaywood@pasona.com

Additional Information

This is an existing vacancy. Pasona uses artificial intelligence (AI) on a limited basis to streamline certain aspects of the recruitment process. No hiring decisions are made using AI. Pasona prioritizes the human element of interviewing and engaging with candidates.

We thank all applicants in advance for their interest. Only those being considered for this position will be contacted.

Job Type: Fixed term contract
Contract length: 6 months

Pay: $24.00-$25.00 per hour

Ability to commute/relocate:

  • Mississauga, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

  • Can you lift 50LB on a regular basis?

Experience:

  • Administrative: 1 year (required)
  • Inventory control: 1 year (preferred)

Work Location: In person

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