Archiving jobs in Montréal, QC

Contribute to the success of strategic initiatives at the heart of a dynamic, innovation-driven organization!

The Financial Services team is seeking an Executive Assistant who will work closely with the Senior Vice-President to support the achievement of our business objectives. In this role, you will also have the opportunity to showcase your organizational skills and relationship-building abilities by working closely with a team of four Vice-Presidents to help them achieve their business goals.

Work mode: On-site
Location: Montreal

Your future duties and responsibilities

• Plan and organize internal and external meetings by proactively and continuously managing calendars (invitations, meeting rooms, conference calls, catering, etc.)
• Prepare agendas and take minutes for Operations Committee meetings
• Maintain excellent business relationships with clients (client executive assistants, clients during visits, etc.)
• Assist with the onboarding of new CGI consultants within the team (welcoming, ordering equipment, reserving office space, etc.) and support offboarding activities (equipment recovery)
• Monitor timesheet submissions through compliance reports
• Track the completion of mandatory training requirements for CGI consultants
• Draft and distribute informational emails to CGI consultants, as well as letters and other documents (in both English and French)
• Manage administrative procedures, including travel arrangements, expense reports, authorizations, and approvals within CGI systems
• Continuously monitor administrative processes (sales calls, annual performance reviews, system updates, etc.)
• Ensure the ongoing and compliant archiving of administrative and business documentation using the SharePoint filing system
• Prepare for and participate in events

Required qualifications to be successful in this role

• Certification or college diploma (DEC) or relevant experience in a similar position
• Minimum of 5 years of executive-level administrative experience within a large organization
• Strong adaptability and attention to detail
• Demonstrated potential and strong motivation for the role
• Excellent writing, editing, and executive presentation formatting skills
• Experience in event planning and organization
• Intuitive, self-motivated individual with a proactive approach and initiative
• Strong listening skills and an excellent understanding of Vice-Presidents’ needs
• Sound judgment with the ability to make and execute decisions quickly
• Proactive mindset, analytical thinking, strong prioritization skills, and effective organizational abilities
• Professionalism, diplomacy, and a strong understanding of both client and employee needs
• Discretion, loyalty, and punctuality
• Excellent verbal and written communication skills in both French and English

CGI is providing a reasonable estimate of the pay range for this role. The determination of this range includes factors such as skill set level, geographic market, experience and training, and licenses and certifications. Compensation decisions depend on the facts and circumstances of each case. A reasonable estimate of the current range is 50 000$ et 75 000$. This role is an existing vacancy.

#LI-AL10

Together, as owners, let’s turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

At CGI, we value the strength that diversity brings and are committed to fostering a workplace where everyone belongs. We collaborate with our clients to build more inclusive communities and empower all CGI partners to thrive. As an equal-opportunity employer, being able to perform your best during the recruitment process is important to us. If you require an accommodation, please inform your recruiter.

That same commitment to fairness extends to how we use technology. To support our recruitment team, AI tools may be used to help assess applications though they never replace human judgement. All hiring decisions remain entirely in the hands of our recruitment professionals.

To learn more about accessibility at CGI, contact us via email. Please note that this email is strictly for accessibility requests and cannot be used for application status inquiries.

Come join our team—one of the largest IT and business consulting services firms in the world.