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    • Participating in other document control initiatives or data management tasks under the direction of the functional team lead.
    • Implement and manage document control processes and procedures.
    • Minimum 3 years of experience in document control roles within large-scale projects.
    • Support the Quality control team on the assigned RFBR Series fielding questions related to quality and execution of quality inspection activities.
    • Exceptional attention to detail and accuracy, particularly in document control and deadline‑driven environments.
    • Support document control and quality file management.
    • Help document and track non-conformities.
    • Utiliser des outils tels que Aconex et Procore pour le suivi des…
    • Incumbent must have an ability to perform within a “control centre” environment, including potential emergency situations.
    • Must be able to multi-task.
    • Understanding of project management, project controls or cost engineering processes.
    • Provide support to the project team for project control activities with a…
    • Perform audits on schedules produced by internal teams and subcontractors and prepare required output documents.
    • Prepare supporting documents (procedures, templates, work aides, training material etc) for assigned initiatives.
    • Big Rooms and Visual Management centres.
    • Basic knowledge of construction, contracts and cost control.
    • Maintain files of working documents for back-up to estimating figures.
    • Proficiency in Microsoft Office tools and document management system.
    • Support the implementation of quality assurance & quality control activities in accordance…
    • Ability to work independently and cohesively within groups.
    • Ensure workers complete all required documentation and track and document daily work productions.
    • Performs audits on various schedules including those produced by subcontractors, prepare all required output documents.
    • Supports resource planning and analysis.
  • View similar jobs with this employer
    • Remits accurate project quantity input and controls using assigned project cost coding to ensure project financials are accurately reported.
    • This includes but is not limited to: Assisting in keeping Material Receiving Report (MRR) entry in Aecon’s Database’s, investigating material discrepancies/…
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Job Post Details

Sr. Document Control Lead - job post

AECOM
3.7 out of 5 stars
Markham, ON•Hybrid work
$85,000–$105,000 a year - Full-time
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Job details

Pay

  • $85,000–$105,000 a year

Job type

  • Full-time

Location

Markham, ON•Hybrid work

Benefits

Pulled from the full job description

  • Employee stock purchase plan
  • Paid time off
  • Vision care
  • Dental care
  • Employee assistance program

Full job description

Company Description


Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.


Job Description


AECOM is in need of a Sr. Document Controls Lead to join our team in Toronto, Ontario including hybrid and/or remote assignments. This is a newly created position.

The job incumbent will be responsible for sending, receiving, distributing, circulating, tracking, expediting and archiving all official project documents to, from and within the company using advanced Aconex EDMS.

The Document Control Specialist is also responsible for assisting in the implementation and management of the Document Management System, while providing the supported projects and company and external stakeholders with quality assurance measures.

KEY RESPONSIBILITIES

  • Create and maintain Document Management Systems including library distributions and participant matrix.
  • Ensure document control function is being performed in accordance with corporate procedures and project requirements in a timely and efficient manner.
  • Facilitate workflow of information and communication between clients, vendors, subcontractors and staff; for various projects
  • Organize necessary filing and archiving of technical documents.
  • Configuring SharePoint systems to specified requirements.
  • Assist in the coordination of documentation processes including creating automatic business workflows through Aconex.
  • Extend SharePoint functionality with forms, web parts, and application technologies.
  • Manage and maintain templates and information on project servers.
  • Drive improvements and efficiencies in our data management systems & processes
  • Participating in other document control initiatives or data management tasks under the direction of the functional team lead
  • Construction Project Administration
  • Technical Document Control
  • Development of Corporate Standards and Documents
  • Management of Corporate Document Data Base and File Life-Cycles
  • Coordinating of RFI, RFR and Inspection Activities
  • Record management and document retention scheduling
  • Developing, and conducting internal project and process audits
  • Preparation for ISO 9001:2008 external audit
  • Developing Standard Operating Procedures including guides and templates
  • Tracking of Key Performance Indicators
  • Generating and maintaining BOMs of newly designed equipment

Qualifications


Minimum Requirements

  • At a minimum. candidate requires BA/BS + 4 YORE or if candidate does not have this, they should have demonstrated equivalency of experience and/or education.
  • Working knowledge of Document Control software EDMS specifically Oracle Aconex and methodologies
  • Experience managing in a DC team environment.
  • Ability to effectively communicate with all staff at all levels, clients and external vendors.
  • Ability to anticipate project needs and work independently with minimal supervision.
  • Efficient and Resourceful at multitasking and initiative-taking in problem solving.
  • Ability to work in a challenging environment and under pressure.
  • Strong organization skills with attentive detail and professional technical writing skills.


Preferred Qualifications

6 years of Experience in Document Control.

  • Experience with EDMS systems including Aconex, SharePoint Online, Unifier, Oracle, Prism Contruent, BIM 360/ACC and MS Power Platform including Power Automate, PowerApps and PowerBI.
  • Strong computer skills (MS Word, Excel, PowerPoint, Access, Adobe and Outlook)
  • Experience with Technical Document Control Management software Aconex EDMS, Unifier, (Share Point, JD Edwards, Documentum EDMS, SAP, PrismDocs, CRM, ERP, Oracle, People Soft, ProjectWise, McLaren EDMS, Microsoft Office, AS400, Macros, Global Shop, Solid Works, FSCM, HCM, E-Fin, Proliance, e-Builder, Prolog and Micros). Familiar with POSSE and LiveLink, SPIN, and 311 Service Request Logs.
  • Experience in Engineering, Construction or Owner Environment
  • Trained internal auditor.

Additional Information


At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.


About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. Artificial intelligence will be used to support the screening, assessment, and selection of applicants for this role. Final hiring decisions are made by the hiring team.

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