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Administrative jobs in Vaughan, ON

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    • Valid license as an Administrative Assistant in the financial services sector.
    • This role is vital in supporting our financial services operations, ensuring…
    • A flexible schedule for evening & weekend viewings is required and when needed only.
    • Must own a vehicle and have full access at all times.
    • Bilingual Sales Administrator (English/French Required).
    • Polyflor Canada Inc. – Mississauga, ON (On-site).
    • Fluent in English and French (spoken & written).
    • Maintain patient records, filing, scanning, and general administrative tasks.
    • Full-Time Dental Treatment Coordinator / Dental Receptionist.
    • You’d be a part of Canada’s largest full-service restaurant company that leads the industry in size and innovation.
    • Oxford College Scarborough Campus is seeking an experienced Financial Aid Officer* with duties that include counselling and advising students on various…
    • Supervise administrative staff and provide guidance as needed.
    • We are seeking an experienced Office Manager to oversee our administrative operations.
    • Valid driver’s license (required).
    • This role will provide administrative and operational support to the Service Manager and office staff while ensuring…
    • You will play a key part in supporting the day-to-day flow of the practice while helping families understand and move forward confidently with treatment.
    • Ability to work independently and as part of a team.
    • The successful candidate will be responsible for managing high-volume accounts payable/Receivable…
    • Full time and Part time positions are available.
    • Job Types: Full-time, Part-time.
    • Part-time hours: 20 per week.
    • Supportive administrative team and strong parent community.
    • A significant part of this role involves leading the integration of educational technology across…
    • Ability to handle administrative tasks efficiently in a fast-paced environment.
    • Assist with administrative tasks such as filing, faxing, and correspondence.
    • The successful candidate will be responsible for a wide range of responsibilities including providing outstanding patient experiences, scheduling appointments,…
    • A valid driver’s license and clean driving record; comfortable driving across the Greater Toronto Area and to a seasonal property north of the city.
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Job Post Details

Licensed Administrative Assistant – Yorkville Office - job post

Rosen Group Private Wealth Management
Toronto, ON M5R 1J2
$75,000–$100,000 a year - Permanent, Part-time, Full-time
Responded to 75% or more applications in the past 30 days, typically within 4 days.

Job details

Pay

  • $75,000–$100,000 a year

Job type

  • Part-time
  • Permanent
  • Full-time

Location

Toronto, ON M5R 1J2

Benefits

Pulled from the full job description

  • Paid time off
  • Vision care
  • Dental care
  • Life insurance
  • Disability insurance
  • Extended health care

Full job description

Job Overview
We are seeking a Licensed Administrative Assistant to join our team at the Yorkville Office. This role is vital in supporting our financial services operations, ensuring smooth administrative workflows, and providing exceptional client service. The ideal candidate will possess strong organizational skills, experience in accounting and investment processes, and a thorough understanding of financial services. This position offers an excellent opportunity to work within a professional environment dedicated to client success and operational excellence.

Responsibilities

Administrative Support & Investment Management

  • Manage new account openings – including client confirmation, documentation, and coordination with internal operational teams.
  • Maintain accurate and updated client account information by processing account updates and revisions as needed.
  • Facilitate asset transfers and ensure timely completion.
  • Prepare client correspondence, tax documentation, business reports, investment policy statements.
  • Identify operational or portfolio-related issues and contribute to effective solutions while maintaining high standards of accuracy and professionalism.

Client Service & Relationship Management

  • Deliver a high standard of client service by anticipating client needs and responding to inquiries across phone, email, and in-person channels.
  • Foster and maintain strong client relationships through proactive engagement and timely communication.
  • Support business development efforts by assisting in prospecting activities and client-facing initiatives.
  • Ensure all client communications adhere to regulatory requirements, disclosure standards, and record-keeping obligations.

Requirements

  • Valid license as an Administrative Assistant in the financial services sector
  • Proven experience in accounting, investment management, or related financial services roles
  • Strong knowledge of financial products, investment strategies, and regulatory compliance
  • Excellent organizational skills with attention to detail
  • Effective communication skills both written and verbal
  • Ability to multitask efficiently in a fast-paced environment
  • Proficiency in office software including MS Office Suite and financial management tools
  • High level of professionalism and confidentiality in handling sensitive information

This position is integral to our commitment to delivering high-quality financial services while supporting our clients' needs through efficient administrative operations. We welcome candidates who are detail-oriented, proactive, and eager to contribute to a dynamic team.

Pay: $75,000.00-$100,000.00 per year

Benefits:

  • Dental care
  • Disability insurance
  • Extended health care
  • Life insurance
  • Paid time off
  • Vision care

Experience:

  • Dataphile: 1 year (required)

Licence/Certification:

  • CSC Course 1 and 2 completed (required)

Work Location: In person

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