Administrative jobs in Saskatoon, SK

Our purpose
The Saskatchewan Teachers’ Federation has advanced the interests of teachers and advocated for excellence in public education for more than 90 years. We are a professional organization representing over 14,000 teachers employed in PreK-12 schools across the province who are trusted and respected leaders and partners in education.

What we do
Working with the Federation is more than a job. It’s about contributing, through your professional background, to quality public education. It’s about providing exceptional programs and services that support Saskatchewan teachers and their profession.

What we value
We work as a team, recognizing that we all play a part, directly or indirectly, in realizing our purpose. We are committed to a workplace that engages its diverse workforce and offers a stimulating environment where individuals are provided with opportunities to grow both personally and professionally. We are inclusive and celebrate diversity by supporting an environment where everyone feels valued, respected, and empowered to contribute their best.

What you’ll do
The Administrative Assistant provides comprehensive administrative and coordination support to the People & Culture and Finance departments. This position is responsible for supporting departmental operations through the coordination of meetings, records management, communications, reporting, financial administration, employee lifecycle activities, and committee support. The role serves as a key organizational resource, ensuring efficient administrative processes, accurate recordkeeping, compliance with organizational requirements, and exceptional service to internal and external stakeholders.

Responsibilities include:

• Provide administrative support to departmental leadership, team members, and committees.
• Maintain records, personnel files, and departmental documentation, ensuring information is accurate, current, confidential, and compliant with organizational requirements.
• Assist with the preparation, formatting, proofreading, and distribution of reports, presentations, budget documents, forecasts, audit materials, financial orientations, policies, and other financial documentation.
• Coordinate internal communications and intranet or website updates.
• Coordinate meetings and annual planning sessions, including scheduling, agenda preparation, distribution of materials, and recording meeting notes.
• In collaboration with the Executive Assistant team, coordinate meeting schedules involving executives, senior leaders, external stakeholders, consultants, and committee members.
• Prepare, format, proofread, distribute, and post meeting materials and related documentation; maintain records and documentation in accordance with organizational requirements.
• Attend meetings as required to record, draft, and distribute minutes, track action items and approvals, and maintain accurate records of committee and departmental activities.
• Support recruitment, onboarding, and offboarding activities.
• Assist with benefits administration, employee communications, tracking, and other employee lifecycle processes.
• Coordinate learning and development activities, employee engagement initiatives, and departmental events in partnership with Human Resources Advisor.
• Prepare reports, dashboards, tracking tools, and employee-related documentation.
• Conduct periodic audits of personnel files, records, and intranet content to ensure accuracy and compliance.
• Support Budget and Planning calendar activities by coordinating meeting logistics, monitoring participation, and maintaining supporting documentation.
• Process invoices, purchase orders, expense claims, and departmental credit card reconciliations.
• Support budget administration activities and payroll-related processes as assigned.
• Liaise with vendors, consultants, tenants, contractors, insurance providers, and external partners regarding orders, invoicing, documentation, and service agreements.
• Track contract renewal dates and ensure supporting documentation is maintained.
• Assist with procurement activities and provide backup support for procurement functions as required.
• Support departmental projects and special assignments as required.

What you’ll bring

• Completion of 1-2 years of post-secondary education, along with 3-4 years of progressively responsible administrative experience preferably supporting Human Resources, Finance or other professional services related functions.
• Effective organizational, planning, and time-management skills.
• Demonstrated attention to detail, accuracy, and follow-through.
• Highly effective written, verbal, and interpersonal communication skills.
• Ability to maintain confidentiality and exercise sound judgment and discretion.
• Successful customer service and relationship-building skills.
• Ability to manage multiple priorities, coordinate competing deadlines, and work effectively in a fast-paced environment.
• Advanced proficiency in Microsoft 365 applications, including Excel, Word, Outlook, PowerPoint, Teams, and SharePoint.
• Strong document formatting, proofreading, records management, and reporting skills.

What we offer

• A competitive salary range of $56,037.80 - $75,602.80
• A 35-hour work week.
• 4 weeks starting vacation and paid time off to deal with family, health and sickness, and compassionate situations.
• 100% employer paid benefits from day one.
• Employer Matching defined contribution plan, saving for your future up to 18%.
• Free parking.

How to apply
If you want to work for one of Saskatchewan’s Top Employers and you would enjoy being a part of a passionate group of professionals who work to enhance the well-being and success of teachers, please complete the Careers Application Form . The deadline for applications is 5 PM, Sunday, November 22, 2026.