Administrative jobs in Pembroke, ON

Job Summary

We are seeking a dynamic and highly organized Receptionist/Administrator to join our team! In this vital role, you will be the first point of contact for visitors and callers, ensuring a warm, professional, and efficient experience. Your expertise in office management, customer service, and administrative support will help keep our operations running smoothly. This paid position offers an exciting opportunity to contribute to a vibrant workplace environment while honing your clerical and organizational skills.

Duties

• Greet visitors promptly and professionally, managing front desk operations with enthusiasm and courtesy
• Answer multi-line phone systems efficiently, directing calls accurately and providing exceptional customer support
• Manage appointment scheduling, calendar coordination, and follow-up communications using Microsoft Office and Google Workspace tools
• Perform data entry tasks with precision, maintaining accurate records in QuickBooks and other relevant software
• Handle filing, document proofreading, and general administrative tasks to support daily office functions
• Assist with bookkeeping duties such as invoicing, billing, and expense tracking using QuickBooks or similar platforms
• Support medical or dental office operations by managing patient records, verifying insurance information, and coordinating appointments (if applicable)

Qualifications

• Proven office experience with strong clerical skills and familiarity with front desk procedures
• Excellent customer service skills with professional phone etiquette and organizational abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Strong computer skills including data entry, typing accuracy, proofreading, and file management
• Experience working with multi-line phone systems in a fast-paced environment
• Knowledge of QuickBooks for bookkeeping tasks is highly desirable
• Previous medical or dental office experience is a plus but not required; training will be provided for relevant software or procedures
• Demonstrated organizational skills with attention to detail in filing, scheduling, and record keeping

Join us as a Receptionist/Administrator to make a positive impact every day! Your energy, professionalism, and dedication will help create an inviting atmosphere while supporting our team’s success. This role is perfect for someone eager to develop their administrative expertise in a lively, supportive environment.

Pay: $17.98-$25.00 per hour

Expected hours: 40.0 per week

Benefits:

• Casual dress
• On-site parking

Work Location: In person