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Administrative jobs in North Bay, ON

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Job Post Details

Personal Assistant to CEO - job post

Madigan Properties
North Bay, ON
$40,045.83–$50,547.75 a year - Full-time

Job details

Pay

  • $40,045.83–$50,547.75 a year

Job type

  • Full-time

Location

North Bay, ON

Full job description

About the Role
We are seeking a highly capable and resourceful Personal Assistant to support a fast-growing real estate investment and property management business. This role blends business operations and personal support, with a strong focus on organization, execution, and problem-solving.

You will work directly with the CEO to streamline day-to-day operations, manage communications, and help execute on a wide range of initiatives across real estate, business systems, and personal scheduling.

This is not a traditional assistant role. We are looking for someone proactive, tech-savvy, and comfortable wearing multiple hats in a fast-paced environment.

Key Responsibilities

  • Manage and organize email inboxes, prioritize communications, and draft responses
  • Coordinate scheduling, meetings, and calendar management across business and personal commitments
  • Assist with basic accounting tasks (invoicing, expense tracking, QuickBooks support)
  • Liaise with contractors, tenants, and service providers to coordinate work and follow-ups
  • Support real estate operations including leasing coordination, maintenance tracking, and documentation
  • Conduct online research and assist with data organization and reporting
  • Help implement and manage AI tools, automation systems, and internal workflows
  • Handle personal tasks such as travel planning, reservations, and errands as needed
  • Maintain organized digital files, documents, and internal systems

Ideal Candidate

  • Highly organized with strong attention to detail
  • Comfortable managing multiple priorities and shifting tasks quickly
  • Strong written and verbal communication skills
  • Tech-savvy and confident using AI tools, cloud systems, and software platforms
  • Familiar with accounting basics (QuickBooks or similar is an asset)
  • Experience coordinating contractors or working in real estate/property management is an asset
  • Self-starter with a problem-solving mindset and minimal need for supervision

Preferred Skills

  • Experience with AI tools (ChatGPT, automation tools, etc.)
  • Proficiency with Google Workspace, Excel, and project management tools
  • Basic understanding of real estate operations or construction workflows
  • Ability to create systems and improve efficiency

Why Join Us

  • Work directly with an experienced real estate entrepreneur
  • Exposure to real estate investment, development, and business operations
  • Opportunity to grow into a larger operational or management role
  • Flexible structure with potential for increased responsibility and compensation over time

Job Type: Full-time

Pay: $40,045.83-$50,547.75 per year

Work Location: In person

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