Administrative jobs in Kingston, ON

Financial Administrator

Location: Kingston, Ontario
Company: The Cataraqui Cemetery Company (Cataraqui Cemetery & Funeral Services)
Position: Full-Time, Permanent (40 Hours per Week)

About Us

Founded in 1850, The Cataraqui Cemetery Company is a community-based, not-for-profit organization serving the Kingston region through cemetery, cremation, funeral, and memorial services. As one of Eastern Ontario's oldest and most respected bereavement service providers, we are committed to serving families with professionalism, compassion, dignity, and integrity while preserving one of Kingston's most significant heritage properties.

We are seeking an experienced and highly organized Financial Administrator to join our administrative team. This is an excellent opportunity for a detail-oriented accounting professional who values accuracy, accountability, and meaningful work within a collaborative and supportive environment.

Position Summary

Reporting directly to the General Manager, the Financial Administrator is responsible for the day-to-day financial administration of the Corporation. This position plays a critical role in maintaining the integrity of the Corporation's financial records while ensuring compliance with accounting standards, government reporting requirements, internal financial controls, and the operational needs of a regulated bereavement service organization.

Key Responsibilities

The successful candidate will be responsible for, but not limited to:

• Maintain accurate financial records using QuickBooks Online, Microsoft 365, CemSites and other approved business software.
• Process accounts payable and accounts receivable.
• Prepare and process payroll and maintain employee payroll records.
• Reconcile bank accounts, credit cards, payroll liabilities, trust accounts, investments and other balance sheet accounts.
• Prepare and submit statutory remittances including HST, payroll deductions, WSIB, Employer Health Tax (EHT), Group RRSP contributions, employee benefits and other government reporting requirements.
• Prepare electronic banking transactions and bank deposits for authorization in accordance with the Corporation's internal financial controls.
• Administer employee benefit programs and coordinate the Group RRSP program.
• Prepare monthly financial statements, budget reports, cash flow reports and variance analyses.
• Assist with annual budgeting and financial forecasting.
• Coordinate interim and year-end financial audits and act as liaison with external accountants and auditors.
• Perform accurate data entry and maintain the Corporation's regulated registers, statutory ledgers, trust records, client financial records and other provincially required records, ensuring compliance with the Funeral, Burial and Cremation Services Act, applicable regulations, and established internal procedures.
• Ensure all financial, client and regulatory records are maintained accurately, securely and in a timely manner.
• Provide administrative support and reception coverage as required.
• Perform other accounting, administrative and customer service duties reasonably associated with the position.

QualificationsEducation & Experience

• Diploma or Degree in Accounting, Finance, Business Administration or a related discipline.
• Minimum five (5) years of bookkeeping or accounting experience.
• Professional accounting or bookkeeping designation is considered an asset.
• Experience in a not-for-profit, charitable, funeral, cemetery or other regulated environment is considered an asset.

Knowledge & Skills

• Strong working knowledge of QuickBooks Online, Microsoft Excel, Outlook and Microsoft 365.
• Experience with electronic banking platforms and computerized accounting systems.
• Strong understanding of Generally Accepted Accounting Principles (GAAP).
• Experience processing payroll and preparing statutory remittances.
• Excellent analytical, organizational and time management skills.
• Exceptional attention to detail and accuracy.
• Strong data entry skills and the ability to maintain accurate financial and regulated records.
• Excellent written and verbal communication skills.
• Demonstrated professionalism, discretion and the ability to maintain strict confidentiality.
• Ability to work independently while contributing positively within a collaborative team environment.

What We Offer

• Full-time permanent employment (40 hours per week).
• Monday to Friday schedule (8:30 a.m. – 5:00 p.m.).
• Competitive compensation based on qualifications and experience.
• Comprehensive employee benefits package.
• Group RRSP matching program.
• Professional development opportunities.
• Stable employment with a respected, community-focused, not-for-profit organization.
• The opportunity to contribute to an not for profit organization that has proudly served the Kingston community since 1850.

How to Apply

Interested applicants are invited to submit a résumé and cover letter outlining their qualifications and relevant experience.

Applications should be addressed to:

Craig Boals
General Manager
The Cataraqui Cemetery Company

Only applicants selected for an interview will be contacted.

Accommodation

The Cataraqui Cemetery Company is an equal opportunity employer committed to fostering an inclusive and accessible workplace. Accommodation is available upon request throughout all stages of the recruitment and selection process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Applicants requiring accommodation are encouraged to advise us at any stage of the hiring process, and appropriate arrangements will be made.

Job Types: Full-time, Permanent

Pay: $27.00-$30.00 per hour

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program

Application question(s):

• How many year of experience proficiently working with Sage

50/Simply Accounting

Experience:

• Microsoft Excel: 5 years (required)
• Bookkeeping: 5 years (required)
• Analysis skills: 5 years (required)
• Time management: 5 years (required)

Work Location: In person