Administrative Support jobs in Ottawa, ON

Reference number
EXT25J-014821-000169

Selection process number
25-EXT-EA-PC-INVCASUAL2025

Location
Ottawa (Ontario), Gatineau (Québec)

Salary
$57,217 to $79,511 - Casual Inventory (such as: CR-04, CR-05, AS-01, AS-02, AS-03, PM-01, PM-02 and PM-03) or equivalent.

Level
AS-01, AS-02, AS-03, CR-04, CR-05, PM-01, PM-02, PM-03

Who can
Persons residing in Canada, and Canadian citizens and Permanent residents abroad.

Work environment
Our department helps to shape Canada's place in the world. Global Affairs Canada is made up of professionals who work in the National Capital Region and around the world. Global Affairs Canada is also a global network of 181 missions in 112 countries that supports the international work of the Department and 37 partner departments, agencies and co-locators. With six regional offices across Canada and more than 11,000 employees supporting this network, Global Affairs Canada offers challenging perspectives that can enrich professional skills and broaden perceptions of other cultures. DIVERSITY AND INCLUSION
Our organization offers a healthy, inclusive and diverse workplace where respect, teamwork, and collaboration are part of our culture, and where innovation is valued. Global Affairs Canada is committed to promoting and supporting values such as equitable treatment, accommodation and an environment free from harassment and discrimination as well as encouraging and supporting employees to work at their full potential.

Intent of the process
The purpose of this inventory is to staff casual positions in various sectors of the department and various group and level. Casual employment is a temporary employment of 90 working days or less, in a calendar year, to meet needs arising from such contingencies as vacations, sick and training leaves, to conduct special projects that are anticipated but dependent of the availability of funds, etc.

Important messages
When you to this selection process, you are not ing for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment. Please note that this poster replaces the poster Reference number: EXT23J-014821-000144 (Selection process number: 23-EXT-EA-PC-INVCASUAL). If you have already submitted your application to this poster, you must resubmit your application by using this poster. The information you provide in the questionnaire must be true. You must make sure that all the experience criteria you identified in the questionnaire are included in your résumé. If your résumé is selected for a process and during the verification your experience is not clearly demonstrated, your application may be rejected. Any false and/or fraudulent information will result in the rejection of your application. Casual workers are hired for specified periods that may not exceed 90 working days in one calendar year, in a department or in an agency to which the Public Service Commission (PSC) has exclusive authority to make appointments. The period of casual employment may be for one or more than one term, but is not to exceed 90 working days in a department or agency in a calendar year.
(https://www.canada.ca/en/treasury-board-secretariat/services/staffing/public-service-workforce/casual-worker.html) As of January 13th, 2025, Canadian citizenship is a requisite for obtaining Secret security clearance at Global Affairs Canada. Permanent residents are welcome to participate in this staffing process. However, since Secret security clearance is a condition of employment for this(ese) position(s), they will not be eligible for appointment unless they become Canadian citizens. Permanent residents who should contact the e-mail address below should their immigration/citizenship status change during the staffing process. Candidates will be required to complete a questionnaire to demonstrate which of the hiring criteria they meet. This will consist of identifying acquired experience in specific fields and any other criteria listed. All job applications must be submitted using the GC Jobs website. No application will be accepted by email. It is your responsibility to check your e-mail account regularly to ensure that you do not miss out on any opportunities. Failure to respond in the appropriate timeframe will result in not being referred to the organization. Random selection and/or top-down selection may be used at any time during the process to identify which applicants will be further assessed following a search of the inventory. Communication with you will be via your e-mail or via the PSRS with regards to this advertised process. Candidates from outside the public service may be required to pay for travel and relocation costs associated with this selection process.

Secret security clearance

Your application must clearly explain how you meet the following

Experience in providing administrative or operational support services*.

• Administrative support services may include the performance of tasks such as managing the daily agenda of manager, planning or coordinating meetings, preparing documents or reviewing for accuracy, coordinating incoming and outgoing correspondence, filing, writing minutes of meetings, preparing spreadsheets and collating data, etc.

Operational support services may include the performance of tasks such as preparing forms, data entry, preparing and reviewing reports or other documents, filing, and drafting correspondence in operational environments such as registrar service, finance, administration, security, human resources, case management, or other areas.

Applied / assessed at a later date

Various language requirements

May be applied / assessed at a later date

Preference will be given to veterans first, followed by Canadian citizens and permanent residents, with the exception of jobs located in Nunavut or Yukon. For positions located in Nunavut, qualified Inuit enrolled under the Nunavut Agreement will be appointed first. For positions located in Yukon, qualified Yukon First Nations will be appointed first, followed by qualified Indigenous persons.

Learn more about preference to veterans.