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Administrative Support jobs in Calgary, AB

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    • 2–3 years of dental administrative experience required.
    • You will be the first point of contact for our patients, provide front desk operations, support daily…
    • And the person holding the entire administrative and financial side together — books, payroll, HR files, insurance, WCB, licences, the works — needs to be you.
    • Maintain accurate financial records and support basic bookkeeping.
    • We are seeking a highly organized and detail-oriented *Invoicing, Contracts & Permits…
    • Maintain accurate document control and provide administrative support to the Construction Department.
    • Assist with additional duties and special projects as…
    • Review project invoices against purchase orders and contracts for accuracy.
    • Ensure all invoices are accurately coded and approved.
    • Provide executive administrative support to the Chief Executive Officer.
    • Reporting to the CEO, you will provide senior-level administrative support and oversee…
    • An Administrator is required to work as part of a team to support the building of strong relationships, by ensuring all documents and transactions are completed…
    • To support this growth, we are seeking a full-time Payroll Administrator.
    • PCP designation or working towards it.
    • ADP exposure - or any other payroll software.
    • Recruit, hire, and mentor a diverse team of educators and support staff.
    • Proven experience in educational leadership, with a minimum of 5 years of teaching and…
    • Monitor and support students who may be experiencing academic challenges.
    • Develop and implement strategies to support student well-being and success.
    • Providing day-to-day administrative and litigation support, including but not limited to, arranging couriers, faxing, scanning, and photocopying.
    • Reporting directly to the Quality Control Manager, this role supports the maintenance and continuous improvement of our Quality Management System (QMS) and…
    • Provide service administrative support as required.
    • This includes annual archiving in support of our corporate Records Retention policy.
    • This is not simply an administrative position.
    • Position Type: Virtual / Remote, with flexibility for occasional local support as neededReports To: CEORole:…
    • The successful candidate will manage the front desk area while actively supporting the accounting team.
    • Competitive compensation and comprehensive benefits.
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Job Post Details

Dental Office Administrator - job post

Urban Oasis Dental Studio
Calgary, AB
$25–$30 an hour - Permanent, Full-time
Responded to 51-74% of applications in the past 30 days, typically within 3 days.

Job details

Pay

  • $25–$30 an hour

Job type

  • Permanent
  • Full-time

Shift and schedule

  • Evening shift

Location

Calgary, AB

Benefits

Pulled from the full job description

  • Paid time off
  • Dental care
  • Discounted or free food
  • Extended health care
  • Company events
  • On-site parking

Full job description

Position Overview

Urban Oasis Dental Studio is a family-owned, modern, patient focused practice, committed to delivering high quality dental care in a warm, welcoming family friendly environment. We are growing and seeking an experienced Dental Office Administrator to join the front desk team in our busy practice. Hours would include 2 evening shifts per week and 2 Saturdays per month. You will be the first point of contact for our patients, provide front desk operations, support daily scheduling, and ensure smooth communication between patients and clinical team. The ideal candidate is friendly, organized, detail-oriented, and experienced working in a fast-paced dental setting.

Come check us out at www.urbanoasisdental.ca

Key Responsibilities

  • Warmly greet and check in patients
  • Manage inbound calls and schedule appointments efficiently
  • Confirm upcoming appointments and handle rescheduling needs
  • Verify insurance eligibility and process co-pays and patient balances
  • Maintain and update patient records with accuracy
  • Communicate effectively with dentists, hygienists, and assistants for smooth scheduling
  • Provide outstanding customer service and assist with patient inquiries
  • Keep the greeting area clean, organized, and welcoming

Qualifications

  • 2–3 years of dental administrative experience required
  • Knowledge of dental terminology, insurance processes, and scheduling workflows
  • Proficiency with dental software. ClearDent and MaxAssist experience an asset
  • Excellent communication and customer service skills
  • Strong multitasking and organizational abilities
  • Professional, friendly, and dependable
  • High school diploma or equivalent (required)

Skills

  • Excellent verbal and written communication
  • Service orientation
  • Critical thinker
  • Active listener
  • Quick learner

What We Offer

  • Competitive compensation based on qualifications ($25-$30 an hour)
  • Free dental work (minus lab fees)
  • Healthcare spending account
  • Paid time off and holidays
  • Supportive, team-oriented environment
  • Opportunities for growth within the practice
  • On-site parking
  • Company events
  • Great team environment

Job Types: Full-time, Permanent

Pay: $25.00-$30.00 per hour

Benefits:

  • Dental care
  • Discounted or free food
  • Extended health care
  • On-site parking

Ability to commute/relocate:

  • Calgary, AB: reliably commute or plan to relocate before starting work (required)

Experience:

  • ClearDent: 2 years (required)
  • Dental industry: 2 years (required)
  • RecallMax/MaxAssist: 2 years (preferred)

Work Location: In person

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