Administrative Support jobs in Alberta

Qualifications & Skills

About the Position

We are seeking a highly organized and detail-oriented QHSE Administrator to support our HSE operations. This position is responsible for employee onboarding, training and competency, HSE administration, PPE & Safety supplies, Client Compliance, records & data management of our safety programs.

The successful candidate will work closely with HSE, Operations, Supervisors, and field employees in a fast-paced environment.

This is an office position, Monday-Friday with some after hours/on call requirements.

Key Responsibilities

• Support recruitment, onboarding, orientations, and Short Service Worker processes.
• Coordinate contractor orientations and maintain onboarding records.
• Support Emergency Response Plans, fire evacuation procedures, and muster point requirements.
• Participate/Lead company safety meetings and Health & Safety Representative meetings.
• Maintain HSE documentation and assist with audits, COR/SECOR requirements, and client compliance requests.
• Maintain client compliance registries, including ISNetworld, ComplyWorks, PICS, Avetta, RigUp, and Veriforce.
• Assist with incident, inspection, corrective-action, and WCB documentation.
• Work closely with Operations and field supervisors to ensure personnel are properly qualified and field-ready.
• Perform other HSE and administrative duties as required.
• Support QHSE Manager in incident, accident and ERP coverage.

Qualifications

• 1–3 years of experience in safety, compliance, administration, or a similar role.
• Oilfield, construction, industrial, or other safety industry experience is an asset.
• Strong organizational skills and exceptional attention to detail.
• Excellent communication and follow-up skills.
• Proficient with Microsoft Office, particularly Excel and Outlook.
• Ability to learn and use HSE, training, and field-management software.
• Ability to handle confidential information professionally.

Critical Behaviors

• Communicate effectively and professionally with employees, supervisors, managers, and clients.
• Demonstrates integrity, accountability, confidentiality, and professionalism.
• Demonstrates a proactive approach to health, safety, compliance, employee development, and continuous improvement.
• Embraces change, new technology, training, and opportunities to improve processes prompting a Learn Earn & Grow culture.
• Works independently with minimal supervision while knowing when to seek direction or escalate an issue.
• Demonstrates strong self-management skills, including active listening, communication, organization, self-awareness motivation, and professional conduct.

Work Location: In person