Administrative Support Officer jobs

What you'll do

As an Administrative Assistant, you will provide comprehensive administrative and organizational support to senior executives within our Technical Governance and Engineering groups. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced environment and takes pride in supporting senior leadership. You will act as an extension of the Vice President’s office, ensuring smooth operations and contributing to high-profile initiatives.

Key Responsibilities

• Deliver daily administrative support to senior leaders, including scheduling meetings, coordinating on-site events, and managing communications.
• Oversee intricate executive schedules leveraging Microsoft Outlook, providing feedback and suggestions on various time management techniques.
• Manage all administrative aspects of meeting setup (A/V equipment, catering), guest logistics, expense reporting, travel arrangements, filing system improvements, and supply ordering.
• Serve as the primary point of contact for vendors and internal stakeholders, ensuring timely and reliable responses.
• Maintain financial and budget documentation using Excel.
• Support onboarding of new employees.
• Coordinate team events and quarterly meetings.

What You Bring

• Experience: 5+ years supporting VP-level executives in a fast-paced, professional environment.
• Technical Skills: Advanced proficiency in Microsoft Office Suite (particularly Outlook, PowerPoint, and Excel). Familiarity with SAP Concur and Copilot is an asset.
• Communication: Exceptional written and verbal communication skills.
• Problem-Solving & Project Management: Ability to take ownership of tasks, think creatively, and resolve issues efficiently.
• Independence & Initiative: Highly self-sufficient, dependable, and able to manage multiple priorities simultaneously.
• Relationship Building: Proven ability to establish valuable relationships within the organization.
• Professionalism: Maintains discretion and confidentiality while working with senior leaders.
• Adaptability: Positive attitude, resilience under pressure, and willingness to monitor emails occasionally outside regular hours.

We’re always looking for great talent! In addition to competitive pay, we offer:

• Career growth opportunities and product discounts

Our typical hiring range is between $23.00 and $37.00 per hour. Compensation decisions are also dependent on other factors such as your experience, job-related knowledge, skills and competencies, market location, industry benchmarks, internal equity and other role-specific requirements.

This posting represents an existing vacancy within our organization.

We may use artificial intelligence tools as part of our recruitment process to assist in the initial screening of resumes. All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters.

About Us

Canadian Tire Corporation, Limited (“CTC”) is one of Canada’s most admired and trusted companies. With more than 90 Owned Brands, over 1,600 retail locations, financial services, exemplary e-commerce capabilities, and exciting market-leading merchandising strategies. We dream big and work as one to innovate with purpose for our customers at every level of our business, investing in new technologies and products, and doubling down on top talent to drive the company forward. We offer competitive salaries and wages to CTC employees, as well as store discounts, supported learning through our Triangle Learning Academy, Canadian Tire Profit Sharing, and retirement and savings programs for eligible employees. As part of our enhanced flex benefits program, we offer mental health benefits in the amount of $5,000 per year for benefits-eligible employees and their families, including total well-being, and mental health tools and resources for all employees. Join us in helping to make life in Canada better through living and working our Core Values: we are innovators and entrepreneurs at our core, outcomes drive us, inclusion is a must, we are stronger together and we take personal responsibility. It is an especially exciting time to join CTC and its family of companies where career opportunities are wide-ranging! Join us, where there's a place for you here.

Our Commitment to Diversity, Inclusion and Belonging

We are committed to fostering an environment where belonging thrives, and diversity, inclusion and equity are infused into everything we do. We believe in building an organizational culture where people are consistently treated with dignity while respecting individual religion, nationality, gender, race, age, perceived ability, spoken language, sexual orientation, and identification. We are united in our purpose of being here to help make life in Canada better.

Accommodations

We stand firm in our Core Value that inclusion is a must. We welcome and encourage candidates from equity-seeking groups such as people who identify as racialized, Indigenous, 2SLGBTQIA+, women, people with disabilities, and beyond. Should you require any accommodation in applying for this role, or throughout the interview process, please make them known when contacted and we will work with you to help meet your needs.

Pay: $23.00-$37.00 per hour

Work Location: In person