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    • Provide excellent support to internal teams and external visitors.
    • Proven administrative or office experience with strong clerical skills.
    • 1–3 years of experience in an administrative, office, accounting support, or similar role.
    • Assist employees with administrative needs and general office…
    • Identify opportunities to improve office processes and efficiency, and support implementation of administrative best practices.
    • Logistics or purchasing needs temporary support.
    • Support different departments with operational and administrative tasks.
    • Job Type: Full-time, Permanent.
    • OS&D duties by identifying over, short and astray freight and trying to rectify the problem.
    • Tracing of freight which includes looking for missing freight,…
    • ’ This role provides broad administrative support across the business, including bookkeeping (invoicing, payables/receivables support), HR administration (…
    • Provide general administrative support across departments.
    • Previous experience in an administrative, office coordination, or operations support role.
    • 3+ years of experience in an administrative, coordinator, or business development support role.
    • Provide high-level administrative support to senior leadership,…
    • In this vital role, you will oversee daily office operations, manage procurement and inventory of materials, and support administrative functions that keep our…
    • Provide day-to-day administrative and operational support to the Executive Director and office team.
    • Experience in an administrative or coordination role.
    • Front desk and phones: new-patient calls, scheduling, confirmations, recall.
    • Insurance and billing: pre-authorizations, claim submission and follow-up, patient…
    • Skilled at managing both administrative and creative tasks.
    • 2–3 years in administrative coordination, executive assistant, project coordination, or operations.
    • We are looking for a highly organized, customer focused Office Coordinator to help support the day-to-day operations of our business.
    • Provide administrative and executive support to the CEO and leadership team as needed.
    • Christmas office closure and professional development support.
    • General admin and support on special projects.
    • Bookkeeping in QuickBooks and Expensify, including invoicing and reconciliations.
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Workplace Coordinator
TelemetryTV
128 West 6th Avenue, Vancouver, BC V5Y 1K6
$60,000–$70,000 a year
Full-time
Apply on company site

Job details

$60,000–$70,000 a year
Dental care, Disability insurance, Casual dress, Company events, On-site parking
Full-time
128 West 6th Avenue, Vancouver, BC V5Y 1K6

Full job description

Job Summary

We are looking for a personable, organized, and proactive Workplace Coordinator to join our team. This role keeps our office running smoothly and centers on a few key areas: coordinating recruiting through our applicant tracking system, procuring assets and equipment through our purchasing process, keeping our office clean and organized, supporting tradeshow preparation and logistics, and organizing company outings and offsite events. The ideal candidate is detail-oriented, resourceful, and comfortable wearing multiple hats in a fast-paced environment.

Responsibilities

Recruiting Coordination

  • Manage recruiting for open positions across the company using our applicant tracking system (ATS)
  • Process and screen incoming applicants, moving candidates through each stage of the pipeline
  • Build shortlists of qualified candidates for review
  • Schedule and book interview times between candidates and hiring managers
  • Keep candidate records and recruiting status accurate and up to date

Procurement & Asset Management

  • Procure assets such as hardware, laptops, and equipment for the office and for individual employees
  • Follow our internal procurement process for all purchases
  • Maintain accurate record-keeping sheets for purchases, assets, and inventory
  • Work with suppliers and vendors to source items and support team needs
  • Manage office supplies inventory and place orders as needed

Facilities & Office Management

  • Keep the office tidy, organized, and clean
  • Design and improve office organization systems
  • Work with vendors to maintain and improve the office environment
  • Manage our relationship with the cleaning vendor and coordinate cleaning services
  • Coordinate facilities maintenance, repairs, and upgrades
  • Pick up packages and shipments from our DHL and FedEx locations, and run occasional errands

Tradeshow Preparation & Logistics

  • Help prepare for tradeshows and events, including coordinating materials, booth supplies, and giveaways
  • Organize shipping and logistics for event equipment to and from venues
  • Track inventory of tradeshow assets and ensure everything is packed, accounted for, and returned
  • Coordinate with vendors and internal teams on event timelines and requirements

Events & Team Offsites

  • Organize office outings and team-building events
  • Plan and coordinate team-building offsites, including venue, travel, and logistics
  • Coordinate quarterly strategic planning offsites for leadership and teams
  • Manage event budgets, vendors, and scheduling end to end

General Support

  • Answer phones promptly and direct calls efficiently
  • Support calendar scheduling, appointment setting, and general correspondence
  • Provide excellent support to internal teams and external visitors

Qualifications

  • Proven administrative or office experience with strong clerical skills
  • Proficiency in Google Workspace and Slack
  • Experience with applicant tracking systems or HR/recruiting coordination is a strong plus
  • Excellent organizational skills and ability to prioritize effectively
  • Comfortable managing vendor relationships and following a procurement process
  • Strong phone etiquette and attention to detail
  • Reliable, self-motivated, and comfortable working independently
  • Previous experience as a receptionist or personal assistant is advantageous but not required

Job Details

  • Job Type: Full-time
  • Work Location: In person

Pay: $60,000.00-$70,000.00 per year

Benefits:

  • Casual dress
  • Dental care
  • Disability insurance
  • On-site parking

Work Location: In person

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