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Administrative Specialist jobs in Canada

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    • Provide direct administrative support to the CEO and President.
    • This role combines executive‑level administrative support with hands‑on coordination of the…
    • Proven experience in administrative support within a financial or professional services environment.
    • Administrative Assistant/ Data Entry Specialist is vital in…
    • Experience in an office or administrative role.
    • No previous construction experience is required—we are willing to train the right candidate.
    • You’ll work closely with our Management, Operations, and Sales and Marketing staff, playing a critical role in the growth and development of our company.
    • Support internal team with administrative tasks.
    • 2–4 years experience in an administrative, office, or accounting support role.
    • Certificate in public administration, administrative assistant, or equivalent.
    • A minimum of two (2) years of administrative experience.
    • Very flexible work hours, estimated 30hrs/week.
    • Duties include field ticket management, invoicing, payroll, accounts receivable, accounts payable, account…
    • Managing tax payments along with other related reports.
    • Preparing monthly tax journal entries.
    • Handling GST payments and refunds.
    • Participer à l'élaboration et à la mise en œuvre des politiques et procédures de l'entreprise.
    • Participer à l’élaboration des aspects financiers de l'entreprise…
    • Provide general administrative support to management and other departments.
    • At least two years of relevant administrative, accounting-support or office…
    • Purpose: The bookkeeper will be responsible for full cycle bookkeeping duties, preparation of bank reconciliations, payroll, accounts payable, accounts…
    • A passion for working with Tenants and Senior Residents.
    • You must be detail oriented, analytical, organized, a problem solver; have a strong work ethic and work…
    • This is a full-time, in-office position offering a competitive compensation package, including a shared-cost health and dental benefits plan following the…
    • Manage all aspects of payroll.
    • Categorize electronic receipts using cloud-based software.
    • Match and categorize transactions in QuickBooks via the banking module…
    • Support management with special projects and general administrative duties.
    • Assist with invoicing, purchase orders, and other administrative tasks as required.
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Job Post Details

Administrative & Marketing Coordinator - job post

Lind Equipment
5000 Yonge Street, North York, ON
$60,000 a year - Permanent, Full-time

Job details

Pay

  • $60,000 a year

Job type

  • Permanent
  • Full-time

Location

5000 Yonge Street, North York, ON

Benefits

Pulled from the full job description

  • Vision care
  • Dental care
  • Life insurance
  • Employee assistance program
  • Extended health care
  • Company events
  • On-site parking

Full job description

Administrative & Marketing Coordinator

Position Summary

The Administrative & Marketing Coordinator provides direct support to the Executive Team, with a primary focus on enabling their effectiveness in both internal operations and external visibility.

This role combines executive‑level administrative support with hands‑on coordination of the leadership team’s social media presence and external outreach activities while also lending support for office administration and employee engagement. The position is suited to someone who is organized, proactive, and comfortable supporting senior executives in both operational and externally facing work.

Key Responsibilities

Executive Marketing & External Presence

  • · Support members of the Executive Team in maintaining and developing their professional social media presence
  • · Assist in drafting, organizing, and scheduling content aligned with leadership messaging and market positioning
  • · Monitor and track engagement on social platforms and organize basic reporting
  • · Help identify opportunities for the executive team to increase visibility through media, industry events, and external outreach
  • · Coordinate outreach activities with customers, partners, industry contacts, and relevant government stakeholders
  • · Assist in identifying and organizing potential engagement opportunities with government bodies, industry associations, and public agencies
  • · Support preparation of communications, briefing materials, or summaries for meetings with external and government stakeholders
  • · Maintain organized records of contacts, outreach initiatives, and follow‑ups

HR & Office Administration

  • Provide direct administrative support to the CEO and President
  • Manage calendars, meeting coordination, and travel arrangements
  • Greet visitors and act as a professional point of contact for the office
  • Maintain office supplies and coordinate basic office operations
  • Support the Director of HR, People & Engagement with internal communications, employee engagement initiatives, recruitment marketing, onboarding coordination, training administration, and company culture activities.

· Provide organizational and logistical support for company events, leadership activities, and internal milestones

  • Maintain organized documentation and files

Qualifications & Experience

  • · Experience in a marketing coordinator, marketing assistant, executive assistant, employee engagement, communications, or similar role with a min of 3 years
  • · Strong written communication skills, including the ability to prepare clear and professional correspondence, social media content, internal communications, and stakeholder outreach materials
  • · Familiarity with social media platforms, content coordination, and basic digital marketing practices - with a min of 3 years
  • · Experience planning or supporting employee engagement initiatives, internal events, employee recognition programs, or workplace culture activities.
  • · Strong organizational and time-management skills, with the ability to manage multiple priorities and projects simultaneously
  • · Comfortable interacting with a wide range of stakeholders, including employees, customers, industry partners, government contacts, and senior executives
  • · Ability to coordinate events, meetings, and engagement activities with strong attention to detail
  • · Proficient with Microsoft Office tools
  • · Experience with social media management, email marketing, graphic design, or content creation tools is considered an asset
  • · Comfortable working directly with senior leadership and handling confidential information with professionalism and discretion

Personal Attributes

  • ·Highly organized and reliable
  • · Professional and discreet in handling executive and external matters
  • · Confident working on externally visible communications
  • · Proactive and able to translate direction into action
  • Interested in developing marketing, communications, and stakeholder engagement

Salary Range: $60,000 - $65,000

Pay: $60,000.00 per year

Benefits:

  • Company events
  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking
  • Vision care

Ability to commute/relocate:

  • North York, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

  • What is the highest level of education you have completed?

Experience:

  • Marketing, exec assistant, communications: 3 years (required)

Work Location: In person

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