Administrative Reception Support jobs

Comox Valley Child Development Association

EXTERNAL POSTING #: 2026-05-25

Position: Receptionist/Administrative Assistant

Program: Administration

Date: May 25, 2026

Expiry Date: Open until filled

Location: Child Development Association

Status: Regular full time (37.5 hours/week; 1.00 FTE)

Start Date: ASAP

Classification & Salary Range: Community Health Sciences Association (HSA) Grid 25

Wage Range: $30.55-$32.39 @ April 1/26 (Commensurate with Education and Experience)

About the Comox Valley Child Development Association:

Established in 1974, the Comox Valley Child Development Association (CVCDA) is honoured to reside on the unceded traditional territories of the Pentlatch, E'iksan and K'ómoks First Nations.

The CVCDA is a dynamic, multi-service not-for-profit agency dedicated to supporting children and families with a wide-range of programs for children, youth and young adults with developmental delays and diverse abilities. Our services have spanned over 50 years in the Comox Valley and we have grown to become one the largest CDA’s on Vancouver Island.

We are seeking a candidate who will display a strong desire to be a part of the larger community contributing to the health and well being of the families and children of the Comox Valley with an understanding of the unique intricacies of a charitable non-profit organization.

This is a tremendous opportunity for someone who aspires to make a difference, sharing your skills to help us maximize and strengthen the capacity of our well-respected organization. You will thrive on a challenge and enjoy being in our hub of activity with people who love what they do!

Job Summary:

The CVCDA Administrative Assistant/Receptionist under the direction and supervision of the Administration Program Lead performs receptionist/administrative duties and provides office support for multiple staff in a variety of Child Development disciplines, ensuring efficient operation of CVCDA offices.

Duties and Responsibilities:

A. As one of the first people CVCDA clients/staff will interact with daily; the administrative position requires a person with a friendly and patient disposition. All duties and activities will be performed in an efficient, timely manner and are not exclusive of but include:

1. Performs administrative support functions for program departments

2. Reception duties including greeting visitors, answer telephones, take messages, provide information in response to general inquiries or guiding the questioner to the appropriate person

3. Data entry, confidential file management, agency documents/procedures, records/reports creation, scanning, photocopying, daily mail/email/fax and assisting staff as users

4. Managing the purchasing and inventory of admin and program supplies

5. Accept payments/issue receipts/do bank deposits for donations, service fee payments, workshops etc.

6. Participating on committees as required, taking minutes for meetings as requested

7. Assisting in the organization/implementation of agency events/team event/staff development planning

8. Provide communications and media content/support/promotion for agency, programs, workshops, events and fundraising

9. Coordinate the appearance and content of all print and electronic materials such as, brochures, program handbooks, annual reports, posters, advertisements, web site, and press releases, and in all CVCDA events

B.

1. Provides support for the Annual Children’s Telethon held each November

2. Oversees the online auction process including obtaining and cataloguing the auction donations on the website and integrated donor and auction databases (Keela, 32 Auctions, Raffle Nexus)

3. Provides support in coordinating agency media relations including the writing of press releases, supporting staff and spokespeople with media and appearances

4. Manage CVCDA’s image and visual identity (logo’s) for internal and external use

C.

1. As directed, assist the Administration Program Lead, Director of Programs and Director of Operations in activities related to the agency’s CARF Accreditation process

D.

1. Activate new employees access codes as well as cancel access for terminated employees

2. Update Security tracking with new information (keys and codes)

3. Train new staff on using the alarm system

E.

1. Other duties as assigned

Qualifications:

Required: minimum Grade 12 and recent related experience of 3 years or longer. Secondary Administrative related education preferred. An equivalent combination of education, training and experience will be considered.

Essential Skills and Abilities:

· Excellent verbal and written communications, interpersonal skills, listening and customer

service skills

· Professional appearance (i.e., personal appearance and attitude)

· Ability to work effectively with and relate to people of diverse cultures and backgrounds

· Comfortable with approaching and interacting with current and prospective donors

· Organizational skills with the ability to set priorities and meet specific time-sensitive deadlines

· Extensive computer and software skills Microsoft office suite, electronic client records database, Canva, InDesign, Photoshop, and Illustrator

· Experience with event coordination

· Proficiency in social media and web applications

· Knowledge of office equipment such as photocopier, faxing, multi-line telephone, postage machine

· Ability to work independently and collaboratively as a part of a team

· Vehicle that meets ICBC annual inspection standards, and valid Driver’s License

· Physical ability to carry out the duties of the position

Benefits:

Offering an environment where team members can thrive and progress in their career is a part of the culture of the CVCDA. We strive to be a progressive employer incorporating best practice and training relevant to each employee’s position.

In recruiting our team, we are committed to fostering and preserving a culture of diversity, inclusion and connectedness both within our agency and our community. We value the unique contributions that each of our team members bring in terms of their experiences, education, disability, culture, ethnicity, race, nation of origin, gender identity and expression, age, languages spoken, religion, and beliefs.

We look forward to your application for the position and the possibility of having you join our CVCDA family!

Notice: Employees of the CVCDA are required to obtain boosters as necessary and set out by agency policy.

All applications will be held in confidence and given serious consideration.

To apply, please submit a resume and references to Michelle Erikson, Administration, michelle@cvcda.ca

Pay: $30.55-$32.39 per hour

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Paid time off
• Vision care

Work Location: In person