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Administrative Medical Assistant jobs in Ottawa, ON

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    • Retrieve patient charts from medical records as requested.
    • A medical certificate/diploma- preferred but not mandatory.
    • Possess excellent time management skills.
    • Le/la secrétaire médical(e)/technicien(ne) est responsable d’assurer une gestion efficace de l’accueil, incluant la réception, la planification des rendez-vous,…
    • Proven experience in a medical office or administrative role a minimum of 2years.
    • Proficiency with medical software and office tools is an asset.
    • Maintain accurate electronic medical records (EMR).
    • Support physicians and nursing staff with administrative duties.
    • Perform basic clinical tasks, including:
    • Minimum 1+ years experience as a Medical Office Assistant or healthcare administrative in a medical office settings preferred.
    • This role involves managing patient interactions, maintaining electronic medical records, and supporting clinical staff with various administrative tasks.
    • Support practitioners with administrative tasks.
    • Assist with other administrative tasks as needed.
    • Support with administrative tasks such as scanning, faxing,…
    • Working knowledge of medical terminology.
    • Previous experience in a medical specialist office setting is an asset.
    • Abides by office policies and procedures.
    • Proficiency with electronic medical records systems such as Epic or Dentrix.
    • Strong knowledge of medical terminology relevant to dentistry and general…
    • Supporting administrative supervisor as required.
    • Proficiency in medical software & data management.
    • Perform other related office administrative duties as…
    • Maintain accurate medical records and handle all communications while ensuring confidentiality.
    • Support healthcare providers with charts, forms, and…
    • Record-Keeping: Maintaining accurate and detailed patient records, including medical histories, test.
    • Supports the Clinical Director or Physician as an…
    • Familiarity with medical terminology specific to fertility care.
    • Additional vocational training or certification in a medical field is preferred.
    • Experience as an administrative assistant, preferably in healthcare or academia.
    • Knowledge of medical terminology and healthcare procedures.
    • Collaborate effectively with physicians, managers, medical assistants, and administrative staff to ensure seamless clinic operations.
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Job Post Details

Medical Office Assistant/Receptionist - job post

Walkley Medical Center
1852 Bank Street, Ottawa, ON K1V 7Z8
$22–$24 an hour - Permanent, Part-time

Job details

Pay

  • $22–$24 an hour

Job type

  • Part-time
  • Permanent

Shift and schedule

  • Day shift

Location

1852 Bank Street, Ottawa, ON K1V 7Z8

Benefits

Pulled from the full job description

  • On-site parking

Full job description

We are looking for a medical assistant who has demonstrated a high record of achievement and has strong interpersonal communication combined with a strong commitment towards teamwork to join our dynamic team in our South End Family Medical Centre (Bank St, corner of Walkley Rd). This is a PT maternity leave position that is required to be filled as soon as possible. We are specifically looking for the successful applicant to work from 1PM-8:30 PM on Mondays, Tuesdays and Thursdays, 10AM-4PM on Wednesdays and most Saturdays from 8:30AM- 12:30 PM. Additional hours may be available during the summer for staff vacation coverage. Daytime training will be provided and will be necessary prior to the required working hours.

***Please do NOT apply for this position if these days/hours are not suitable for you.***

GENERAL DUTIES/RESPONSIBILITIES:

· Greet and register arriving patients in a prompt, pleasant and helpful manner

· Verify and update patient information within charts

· Book, co-ordinate and reschedule patient appointments

· Perform invoicing and collection of payments

· Oversee the general waiting area, coordinate patient movements and report problems and irregularities to clinic manager

· Maintain and update current information on daily physician schedules

· Answer, screen and forward telephone calls to the appropriate person/area, take and relay messages clearly, communicate general clinic information and respond to emergency calls according to clinic procedures

· Call patients to remind them of upcoming appointments or perform callbacks requested by the physicians

· Perform clerical duties, such as filing, sorting and distributing of mail/faxes and laboratory results

· Retrieve patient charts from medical records as requested

· Scan and attach documents into patient charts

· Perform height and weight measurements as necessary

· Accompany physicians during sensitive examinations when requested

· Perform daily opening and closing office procedures as assigned

· Ensure consistent inventory, through daily stocking of exam rooms

· Ensure a clean environment by cleaning/sanitizing exam rooms, common spaces, foyers, bathrooms

· Maintain patient and physician confidentiality

· Perform other duties as assigned

KNOWLEDGE REQUIREMENTS:

· Experience with proper English grammar, spelling and punctuation

· Ability to communicate effectively and efficiently

· Ability to read, understand and follow oral and written instructions

· Knowledge of computer systems and applications, including word processing

· Familiar with Electronic Medical Records (EMR) system

· Ability to prepare, file and maintain patient records

· Possess excellent time management skills

· Professional, positive and respectful attitude

· Committed, reliable and flexible

· Show attention to details

EDUCATION REQUIREMENTS:

· A medical certificate/diploma- preferred but not mandatory

· > 1 years of experience in an office administrative environment

· High school diploma

MANDATORY REQUIREMENTS:

· Current CPR and to maintain an up to date certification

· Proof of up to date immunization. Covid-19 immunization is very strongly encouraged.

· Current Police Records Check for the vulnerable sector that should be valid within 3 months of starting employment

This is a part-time maternity leave position and applicants must be available to work the specific days/times specified above. Please note, compensation is hourly, based upon experience and attitude. Our team offers a positive working environment with ongoing training and learning experience. We strive for excellence while providing exceptional patient care.

Job Types: Part-time, Permanent

Pay: $22.00-$24.00 per hour

Benefits:

  • On-site parking

Ability to commute/relocate:

  • Ottawa, ON K1V 7Z8: reliably commute or plan to relocate before starting work (required)

Application question(s):

  • Please let us know why you're interested in working at Walkley Medical Centre and why we should hire you?

Education:

  • DCS / DEC (required)

Experience:

  • Office: 1 year (required)
  • Medical Office: 1 year (preferred)

Language:

  • English (required)

Work Location: In person

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