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Administrative Assistant jobs in North York, ON

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    • The Business Assistant provides high-level executive, administrative and strategic support to the SVP, Chief Actuary.
    • Discounts on products and services.
    • This is much broader than a traditional administrative role.
    • You will manage the CEO’s calendar, travel, communications and priorities, while also participating…
    • Ability to remain calm, adaptable, and composed under pressure, responding confidently to changing priorities, urgent requests, and occasional evening or…
    • Strong administrative and organizational abilities.
    • Assist students requiring additional administrative or settlement support.
    • Job Type:* Full-time, Permanent.
    • 1 year of administrative or HR/payroll support experience.
    • This entry-level role is ideal for someone looking to build a career in payroll or human resources in…
    • Provide friend and efficient administrative support.
    • Manage patient scheduling, billing, and EMR systems.
    • For Office Manager: Oversee day-to-day operations,…
    • Manage executive email correspondence and calendar priorities.
    • Coordinate marketing initiatives and social media activities.
    • Support daily store operations and other related administrative tasks.
    • Pick and pack orders, including handling items up to 10 lbs.
    • Previous experience as a receptionist/administrative assistant would be an asset.
    • Competitive pay plan along with a Bonus every month.
    • 2 Weeks of paid vacation.
    • Previous administrative or dealership experience preferred.
    • Assist sales staff with deal coordination and administrative support.
    • Experience: 1–5 years of experience in an office administrative or scheduling role, preferably in a service-based industry.
    • Summit Veterinary Pharmacy is currently looking for a Bilingual Office Assistant to fill one full-time vacancy in our busy Office Department.
    • Maintain organized records and provide general administrative support.
    • This is a full-time, in-office position combining *bookkeeping, payment tracking,…
    • Other administrative tasks as assigned from time to time.
    • Valid Ontario driver license and use of car is a strong asset;
    • Salary: *$41,278 - $45,118 (prorated).
    • Broker Load: Uploading MLS Listings, Update/Change Status, Upload Photos, Scanning and Uploading Documents, Price changes etc.
    • Any other admin work as required.
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Job Post Details

Definity Financial Corporation logo

Assistant, Business - job post

Definity Financial Corporation
3.4 out of 5 stars
Toronto, ON•Hybrid work
$51,300–$94,400 a year - Full-time
You must create an Indeed account before continuing to the company website to apply

Job details

Pay

  • $51,300–$94,400 a year

Job type

  • Full-time

Location

Toronto, ON•Hybrid work

Benefits

Pulled from the full job description

  • Tuition reimbursement
  • Paid time off
  • Company pension
  • RRSP match

Full job description

Definity is the parent company to some of Canada’s most long-standing and innovative insurance brands, including Economical Insurance, Sonnet Insurance, Family Insurance Solutions, and Petline Insurance. Our ambition is to be one of Canada’s leading and most innovative property and casualty insurers. We can’t do that without our people, so we embrace and encourage a culture that’s collaborative, ambitious, rewarding, and empowering.

We offer a flexible, hybrid work experience where employees work from the office and virtually depending on the type of work they are doing and who they are working with. Bring your true self and be a part of our journey. It’s better here.

The Opportunity


The Business Assistant provides high-level executive, administrative and strategic support to the SVP, Chief Actuary. This role requires an exceptionally organized, proactive and discreet professional who can manage complex schedules, coordinate cross-functional communications, and assist in the preparation of sensitive reports. The ideal candidate will act as a seamless extension of the SVP, Chief Actuary, anticipating needs, streamlining workflows, and ensuring the efficient operation of the Corporate Actuarial senior leadership team.

What to Expect

  • Manage the SVP, Chief Actuary’s calendar, prioritizing urgent requests and aligning schedules with business priorities.
  • Coordinate executive and departmental meetings, including agendas, materials, minutes, and action item tracking.
  • Oversee inbox management, draft correspondence, and escalate urgent regulatory or financial matters as needed.
  • Arrange travel, prepare and reconcile expense reports, and provide day-to-day administrative support.
  • Prepare, edit, and format key documents, including Board materials, regulatory filings, reports, and presentations.
  • Act as the primary liaison between the SVP, Chief Actuary, internal stakeholders, external partners, and regulatory bodies.
  • Support reporting, project tracking, KPI monitoring, system access management, and onboarding/offboarding activities.
    • Lead event coordination and champion technology adoption and process improvements to enhance team efficiency and collaboration.

What you Bring

  • Minimum of 5+ years of experience supporting C-level or Senior Vice President executives, preferably within the insurance, financial services or corporate risk sectors.
  • Bachelor’s degree in Business Administration, Finance, or a related field is preferred.
  • Advanced skills in Microsoft Office Suite (Excel, PowerPoint, Word) and executive calendar management tools. Familiarity with financial/actuarial terminology is a significant asset.
  • Proven ability to handle highly sensitive financial, regulatory, and organizational data with integrity.
  • Exceptional attention to detail, particularly when proofreading reports containing financial figures and data models.
  • Ability to anticipate the SVP, Chief Actuary’s needs, identify potential scheduling or project conflicts, and resolve them independently.
  • Outstanding written and verbal communication skills, with the ability to interact professionally with board members, executives, and external regulators.
  • Excellent organizational and time management skills. You’re a superior planner, organizer and coordinator.
    • Self-starter that works well independently with minimal direct supervision

Salary Range: $51,300-$94,400


Actual salary for the role may vary depending on work location of the successful candidate and other factors including but not limited to, skills, education, experience, working conditions and the local labour market.

This position is being posted to fill an existing vacancy.

Interested in this role, but don’t meet every requirement? We encourage you to apply! We know from experience that a candidate doesn’t need 100% of the qualifications listed to bring incredible value to our team. We’re actively seeking diverse backgrounds and perspectives to help us make insurance better. At Definity, inclusion, diversity, and equity aren’t just “nice to have” — they’re essential to our success.

What’s in it for you?

  • Hybrid work schedule for most roles
  • Company share ownership program
  • Incentive Program - Eligible employees may participate in various incentive plans which are paid out at the discretion of the company and subject to individual and company performance.
  • Pension and savings programs, with company-matched RRSP contributions
  • Paid volunteer days and company matching on charitable donations
  • Educational resources, tuition assistance, and paid time off to study for exams
  • Focus on inclusion with employee groups, support for gender affirmation surgery, access to BIPOC counsellors, access to programs for working parents
  • Wellness and recognition programs
  • Discounts on products and services

Go ahead and expect a lot — you deserve it.

It’s better here — but don’t take our word for it. Definity was named by Great Place to Work® as one of the Best Workplaces™ in Canada for women, for youth, and for inclusion.

Our inclusive work environment welcomes diversity and supports accessibility. If you require accommodation at any time during the recruitment process, please let us know by contacting accessibility@economical.com.

As part of Definity’s commitment to reconciliation, we acknowledge that our work, meetings, and travel take place on the lands now known as Canada, and recognize the enduring presence, wisdom, and stewardship of the First Nations, Métis, and Inuit peoples who have long cared for these lands.

Background checks

This role requires successful clearance of background checks (including criminal checks and leadership references).

#LI-Hybrid

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