Administrative Assistant jobs in Edmonton, AB

Executive Assistant

Hope Mission — Development & Communications

Job Title: Executive Assistant

Department: Development & Communications

Reports To: Director of Development & Communications

Employment Type: Full-Time

Work Schedule: Monday–Friday, 40 hours per week; occasional weekend events as needed

Location: CarePoint Wellness Center — 14830 124th St NW, Edmonton, AB

Compensation: Not Specified

About Hope Mission

Hope Mission is a Christian non-profit social care agency that has been serving vulnerable people in Alberta since 1929. We are one of Alberta’s largest social service agencies and currently operate emergency shelters, addiction recovery programs, youth programs, community outreach services, housing programs, and health programs (delivered through our HopeHealth division) across Edmonton, Red Deer, Wetaskiwin, and beyond. Our work is grounded in our Christian faith and our commitment to walking alongside individuals experiencing homelessness, poverty, and addiction. Staff are expected to uphold Hope Mission’s mission and values and to approach their work with professionalism and genuine heart for service.

Position Summary

The Executive Assistant, Development & Communications provides high-level administrative, operational, and project support to the Director and team, serving as a trusted partner in advancing the department’s goals. This role coordinates strategic initiatives, fundraising activities and events, manages day-to-day operations, and assists with financial administration including invoices, contracts, purchase orders, and expense tracking. The Executive Assistant also fosters strong relationships with donors, volunteers, and other stakeholders to further Hope Mission’s mission.

Key Responsibilities

Administrative & Executive Support

• Manage the Director’s calendar, schedule meetings, and coordinate travel arrangements.
• Monitor and prioritize incoming emails, calls, and requests, responding on behalf of the Director when appropriate.
• Serve as a primary point of contact for staff and various stakeholders on behalf of the Director and department.
• Prepare and edit correspondence, reports, grant documents, and presentations.
• Maintain accurate records and filing systems.

Operations & Financial Administration

• Support procurement, supply ordering, and invoice processing.
• Assist with financial administration including contracts, purchase orders, and expense tracking.

Project & Program Support

• Support special projects, research, and program initiatives as needed.
• Assist the Volunteer Coordinator in processing applications during busy seasons.
• Other duties as assigned.

Qualifications

Education & Experience

• Minimum of 2 years of experience as an Executive Assistant or in a similar administrative role, ideally in a non-profit setting.
• Post-secondary education in Business Administration, Communications, or a related field is an asset.
• Experience in a non-profit, fundraising, or development environment is an asset.

Skills & Competencies

• Strong proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities with exceptional attention to detail.
• High level of professionalism, discernment, and ability to prioritize tasks and incoming requests.
• Demonstrated ability to handle confidential and sensitive information with the utmost discretion and integrity.
• Experience supporting fundraising and development activities.
• Knowledge of non-profit governance and community engagement.
• Ability to work independently and collaboratively in a mission-driven environment.
• Exceptional interpersonal skills.

Personal Qualities

• Commitment and passion for Hope Mission’s mission and values, including compassion, respect, integrity, and excellence.
• Dependable, proactive, and self-motivated with a genuine concern for the wellbeing of others.
• Culturally aware and able to work effectively with individuals from diverse backgrounds.
• Strong sense of accountability and stewardship of organizational resources.
• A belief that recovery is possible and that together we can end chronic homelessness.
• Other Requirements
• As a Christian organization, Hope Mission requires employees to sign the Hope Mission Statement of Faith.
• Must be legally entitled to work in Canada on a full-time basis.
• Able to provide a Criminal Record Check with a Vulnerable Sector Search.
• Adherence to Hope Mission’s policies and procedures.

How to Apply

Applicants are invited to submit a resume and cover letter outlining their qualifications and the reason for their interest in working for a Christian organization. Please include the contact information for at least two professional references.

Applications should be submitted to careers.adminhub@hopemission.com. We thank all applicants for their interest; only those selected for an interview will be contacted.

Job Type: Full-time

Benefits:

• Extended health care

Ability to commute/relocate:

• Edmonton, AB: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

• Please tell us why you would like to work with a Christian organization. You can include this information in your cover letter or below.

Work Location: In person