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Administrative Assistant jobs in North York, ON

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    • Event Coordination: Assist in the planning and execution of school events, meetings, and other administrative functions as required.
    • Provide executive administrative support to the President and senior management.
    • This is a fast-paced position that requires exceptional organizational skills,…
    • Provide direct administrative support to the business owner.
    • This is an excellent opportunity for someone who wants more than a traditional accounting role—…
    • Assist with general administrative tasks as required.
    • Comfortable with data entry and administrative tasks.
    • Design and update sales materials, brochures, and…
    • Basic computer and administrative skills.
    • Handle administrative changes and dealership requests.
    • Assist management with daily administrative tasks.
    • Perform a wide variety of support duties including but not limited to arranging couriers, faxing, scanning, photocopying and maintaining a paper and electronic…
    • Assist with personal administrative tasks as needed.
    • Coordinate cleaning, office upkeep, and administrative vendors.
    • Job Type:* Co-op, In-office.
    • Assist with other office administrative tasks as required.
    • Complete documentation for customer orders and shipments, including carrier paperwork.
    • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.
    • Answer and direct phone calls.
    • 2–4 years of administrative experience, preferably in insurance, property management, or a related field.
    • Job Title: Insurance & Risk Management Administrator.
    • Support administrative tasks including scheduling appointments and managing patient flow as a dental receptionist.
    • Job Types: Part-time, Casual.
    • Provide additional administrative and operational support as needed.
    • Maintain customer and job records and perform general office administrative tasks.
    • Performs back-up function for other administrative staff during absences.
    • Prepares and dispatches outgoing mail and interfaces with couriers.
    • Support daily store operations and other related administrative tasks.
    • Pick and pack orders, including handling items up to 10 lbs.
    • Strong executive or administrative support experience.
    • Assist with special projects and other administrative priorities.
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Job Post Details

Executive Secretary - job post

Westfield Secondary School
Toronto, ON M3B 1S4
$19.25 an hour - Full-time

Job details

Pay

  • $19.25 an hour

Job type

  • Full-time

Location

Toronto, ON M3B 1S4

Benefits

Pulled from the full job description

  • Vision care
  • Dental care
  • Extended health care
  • On-site parking

Full job description

About Westfield

Westfield Secondary is a boutique private school in North York. Our team is young and creative, dedicated to expanding programs and shaping a campus with spirit and passion, for students, teachers, and staff alike.

Role Overview:

The Executive Secretary will provide administrative support to the senior management team, ensuring smooth and efficient day-to-day operations of the school’s leadership. You will handle key tasks and serve as a point of contact for both internal and external stakeholders.

We expect you to operate with a high degree of professionalism, independence, and discretion, as the role will require handling confidential matters. You will be instrumental in maintaining efficient communication within the leadership team, organizing complex schedules, managing key correspondence, and facilitating school-wide operations.

Key Responsibilities:

  • Administrative Support: Manage the daily schedules of senior management, including calendar organization, meeting preparation, and time-sensitive task management.
  • Communication Hub: Act as the first point of contact for internal and external communication, ensuring all inquiries are handled efficiently and professionally.
  • Document Management: Maintain and organize confidential files and documents with discretion and accuracy.
  • Event Coordination: Assist in the planning and execution of school events, meetings, and other administrative functions as required.
  • Office Operations: Oversee office supplies, liaise with external vendors, and ensure the administrative office is stocked and operational.
  • Task Execution: Assist in completing special projects and tasks as delegated by the management team.

Required Qualifications:

  • Experience: At least 3 years of experience in a high-pressure administrative or secretarial role, ideally within a fast-paced environment. Experience in education is a plus.
  • Skills: Strong proficiency in office software (e.g., Microsoft Office Suite, Google Workspace, CRM tools). Excellent written and verbal communication skills with an ability to handle professional and academic correspondence.
  • Attributes: High attention to detail, strong organizational skills, and an ability to prioritize tasks effectively. Ability to work independently, manage time well, and meet tight deadlines.
  • Disposition: A polished and professional demeanor with a positive, proactive attitude. You must be capable of managing sensitive information with utmost discretion.

Why Westfield?

  • Competitive salary with room for growth and additional perks as the role evolves.
  • A collaborative, dynamic, and intellectually stimulating work environment.
  • Opportunity to play a key role in the evolution of an elite educational institution.
  • A culture that values innovation, excellence, and integrity in every aspect of its operations.

Job Type: Full-time

Pay: $19.25 per hour

Benefits:

  • Dental care
  • Extended health care
  • On-site parking
  • Vision care

Work Location: In person

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