Administrative Assistant jobs in London, ON

JOB TITLE: Executive Assistant

REPORTS TO: CEO

COMPETITION NUMBER: 2026-25

SALARY RANGE: $67,605.86 - $85,589.61 PER ANNUM

HIRING RANGE: $67,605.86 - $78,396.11 PER ANNUM

POSTING DATE: October 19, 2026

CLOSING Date: November 2, 2026

THIS IS FOR ONE (1) PERMANENT, FULL-TIME NON-BARGAINING UNIT POSITION.

LMCH is looking for a highly organized, proactive and trusted professional to join the Office of the CEO as Executive Assistant. This is a unique opportunity to work closely with the CEO, Board of Directors and Senior Leadership Team and contribute to priorities that shape the organization and the communities we serve.

More than a traditional administrative role, the Executive Assistant helps keep priorities moving, connects people and information, supports effective governance and ensures important commitments are followed through. The successful candidate will have visibility across the organization and regularly engage with senior leaders, Board members, the City of London and other key partners.

Who You Are: You are someone who sees the bigger picture while keeping track of the details. You anticipate what needs to happen next, bring structure to competing priorities and are comfortable taking ownership without waiting for detailed direction.

You exercise good judgment, know when something needs to be escalated and can be trusted with confidential and sensitive information. You communicate confidently with people at all levels and understand that strong executive support is ultimately about helping leaders and the organization to be more effective.

Who We Are: London & Middlesex Community Housing (LMCH) owns and/or manages more than 3,500 housing units across 35 properties, providing homes for about 5,500 people. Those who call LMCH home are a diverse cross-section of individuals including families, seniors, adults, and new Canadians, all of whom are living with limited income. At LMCH, we believe that housing is the foundation of a better tomorrow.

Mission: To provide clean, safe and well-maintained homes, to meet the needs of the people we serve in our communities.

Vision: To build inclusive communities where safe, affordable, and accessible housing is the foundation for positive change.

Why should you apply to LMCH.

· Ontario Municipal Employees Retirement System (OMERS) Pension

· Group benefits, including health and dental, for full-time employees

· Employee, Dependent and Optional Life Insurance

· Employee and Family Assistance Program

· Wellness, & Wellbeing Program

LMCH Values:

To Collaborate

To be Accountable

To be Responsive

To promote Equity

1. OVERVIEW

As a primary point of contact for the Office of the CEO, the Executive Assistant regularly interacts with Board members, elected officials, government representatives, funders, community partners, legal counsel and other external stakeholders. The position requires exceptional judgment, organization, professionalism and discretion, together with the ability to anticipate needs, manage competing priorities and handle highly confidential and sensitive matters.

2. KEY ACCOUNTABILITIES

Support the CEO and Executive Priorities

· Manage the CEO's calendar and priorities, anticipate upcoming needs, coordinate briefing materials and correspondence, and help ensure important commitments and actions move forward.

· Conduct research, compile information and support the preparation of reports, presentations and correspondence.

Support the Board and Good Governance

· Provide end-to-end support for the Board and its committees, including meeting coordination, Board materials, minutes, governance records and action tracking. Support the AGM and other governance and shareholder requirements.

Connect Leadership and the Organization

· Support the Senior Leadership Team and key internal committees, including Joint Health and Safety and Union-Management, helping coordinate information, decisions and follow-through.

Support Corporate Governance and Compliance

· Help coordinate important corporate responsibilities involving privacy, legal matters, insurance, corporate records, shareholder communications and other governance and compliance requirements.

Build and Support Key Relationships

· Act as a professional point of contact for Board members, elected officials, City representatives, funders, community partners and other stakeholders engaging with the Office of the CEO.

3. EDUCATION, EXPERIENCE, & QUALIFICATIONS:

· Minimum five years of progressively responsible administrative or executive support experience, preferably supporting a CEO, Executive Director or other senior executive.

· Post-secondary Diploma or Degree in Business Administration, Office administration, governance or a related discipline.

· Demonstrated experience supporting a Board of Directors, committees or comparable governance body.

· Experience working in a municipal, broader public sector, non-profit, housing or similarly complex stakeholder environment is considered an asset.

· Experience coordinating confidential corporate, legal, privacy or governance matters is considered an asset.

· Experience working with elected officials, government representatives or senior external stakeholders is considered an asset

· Excellent written communication skills, including demonstrated ability to prepare professional correspondence, agendas, minutes, briefing materials and other executive-level documents.

· Excellent verbal communication and interpersonal skills, with the confidence and professionalism required to interact with Board members, elected officials, senior government representatives, funders and community leaders.

· Ability to build effective working relationships across all levels of the organization and with external partners.

· Exceptional organizational and time-management skills with demonstrated ability to manage multiple priorities, deadlines and competing demands.

· Ability to anticipate, plan, and prioritize CEO diary, demands and communications to align to Corporate Responsibilities.

· Thorough knowledge of Board Governance and Meeting Administration.

· Thorough Knowledge of Corporate Administration.

4. WE CARE PHILOSOPHY:

The incumbent contributes and supports the overall culture and working environment of the agency by:

· Having a working knowledge of cultural, social, and demographic patterns relating to vulnerable priority populations.

· Committing to harm reduction and low-barrier service, as well as non-violent crisis intervention, de-escalation, and supporting citizens.

· Committing to work in a diverse, interdisciplinary setting.

· Understanding and being sensitive towards the belief systems of other groups, the complexity of those facing poverty, and their individual unique strengths and needs.

· Setting an example of a strong work ethic and positive team attitude.

· Working with diverse communities with sensitivity, creativity, innovation, language, and cultural understanding in a non-judgmental manner.

5. POLICE RECORDS CHECK:

This position requires the successful candidate submit a current Police Records check from their local police service. A current LMCH employee who is the successful candidate for this position must also provide this document unless it is already on file and not more than one year old.

6. SALARY, BENEFITS & HOURS OF WORK:

Target salary range of $67,605.86 - $78,396.11 per annum; with comprehensive health benefits and OMERS pension plan.

Normal working hours are 8:30 a.m. to 4:30 p.m., Monday to Friday. Because this position supports LMCH's Board and committees, flexibility to work outside normal business hours is required. LMCH holds approximately 25 Board and committee meetings annually, with some occurring in the evening.

Occasional travel within London and Middlesex County may be required.

WHAT’S NEXT:

Once you apply, we will review your resume and cover letter to determine if your skills and experience match the qualifications for the role.

If you move forward, the process may include an interview, written/practical test, and reference check.

Here is your chance to bring your knowledge and expertise to our team and contribute to providing improved LMCH communities. When submitting your cover letter and resume, be sure to tell us about your skills and qualifications that are a match to those specified in the job posting.

A cover letter and resume must be received by 4:30 PM, November 2, 2026

Please send your cover letter and resume to the attention of:

Dirk Volschenk

Manager, Human Resources

London & Middlesex Community Housing

1299 Oxford Street East, Unit 5C5 London, ON, N5Y 4W5

E-mail: employment@lmch.ca

London & Middlesex Community Housing (LMCH) is committed to equity in employment. Our goal is a diverse, inclusive, and barrier-free workplace that reflects the communities we serve.

We will provide reasonable accommodation to applicants with disabilities at all stages of the hiring process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. Please advise if you require an accommodation during the selection process.

Thank you for your interest in London & Middlesex Community Housing!

Job Types: Full-time, Permanent

Pay: $67,605.86-$85,589.61 per year

Benefits:

• Company pension
• Dental care
• Employee assistance program
• Mileage reimbursement
• On-site parking
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care
• Wellness program

Ability to commute/relocate:

• London, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Do you have experience administering to and supporting a Board of Directors as per the job posting?

Education:

• DCS / DEC (required)

Experience:

• Executive Support: 5 years (required)

Licence/Certification:

• G2 or G Driver's License (required)

Work Location: In person