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Administrative Assistant jobs in Calgary, AB

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    • Provide general administrative assistance to staff and administration.
    • Work closely with school staff to support daily administrative needs and communication.
    • Minimum 2 years of customer service or administrative experience.
    • Provide backup administrative support to the Office Manager and other departments as required.
    • This role involves managing various administrative tasks, providing exceptional customer service, and ensuring smooth daily operations.
    • Minimum of 2 years' experience in an administrative role.
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    • Two to four years of experience in an administrative, receptionist, or office support role;
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    • Coordinate performance review scheduling and related administrative activities.
    • Strong organizational, administrative, and project coordination skills.
    • This position is ideal for a student looking to attend veterinary school in the next 1-2 years.
    • Provide transportation to support Veterinarians.
    • Administrative assistant: 2 years (required).
    • This position will be reporting directly to the Office Manager, the administrative assistant's primary role is to…
    • Provide administrative support including data entry, scanning, faxing, and documentation.
    • The role involves providing excellent patient service while managing…
    • Able to work under pressure.
    • Bill to insurance companies and follow up payments.
    • Assist physiotherapists with client care.
    • Job Types: Full-time, Part-time.
    • Customer deposits, including merchant transactions.
    • Assist accounting team with general office admin duties.
    • Accounts Receivable experience/training preferred.
    • Assist with scheduling and administrative support tasks.
    • Manage multi-line phone systems and direct calls appropriately.
    • Valid Class 5 driver's licence and comfortable operating a company pickup truck for occasional errands or work-related travel.
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Job Post Details

Gobind Sarvar School Calgary logo

School Secretary - job post

Gobind Sarvar School Calgary
3.3 out of 5 stars
8730 45 Street NE
Full-time, Fixed term contract

Job details

Job type

  • Fixed term contract
  • Full-time

Location

8730 45 Street NE

Benefits

Pulled from the full job description

  • Vision care
  • Dental care
  • RRSP match
  • Extended health care

Full job description

About Us

Gobind Sarvar School is a faith-based institution dedicated to providing a nurturing and inclusive environment for students. Over the past six years, our school has experienced significant growth, driven by our commitment to academic excellence and holistic development.

Our mission is to foster inquisitive thinking, self-exploration, and holistic growth among our students, while also promoting a strong connection to their cultural roots and community.

Job Summary

The School Secretary serves as the first point of contact for students, parents, staff, and visitors. This role is responsible for providing administrative support to ensure the smooth operation of the school’s front office, handling inquiries, and maintaining a welcoming and organized environment.

Key Responsibilities

Front Desk & Visitor Support

  • Greet and assist parents, students, and visitors in a friendly and professional manner
  • Provide accurate information and direct individuals to the appropriate staff or department
  • Maintain a welcoming and organized front office environment

Communication

  • Answer and manage incoming phone calls to the main school line
  • Provide information, take messages, and route calls appropriately
  • Manage general school email and front office communications

Student Attendance & Records

  • Assist with student check-in and check-out procedures
  • Maintain accurate attendance records and follow up on absences
  • Support student registration, enrollment, and withdrawal processes

Administrative Support

  • Provide general administrative assistance to staff and administration
  • Prepare correspondence, documents, and reports as needed
  • Perform data entry and maintain student and staff records
  • Photocopying, filing, and organizing office documents

Office Operations

  • Sort and distribute incoming mail and packages
  • Prepare outgoing mail and deliveries
  • Monitor and replenish office supplies and materials

Safety & Security

  • Ensure all visitors follow school sign-in and safety procedures
  • Monitor school entrance and maintain security protocols
  • Respond appropriately to emergency situations following school procedures

Collaboration

  • Work closely with school staff to support daily administrative needs and communication

Qualifications

  • High school diploma or equivalent required; additional education in office administration is an asset
  • Previous experience in a front office, school, or customer service role preferred
  • Strong communication and interpersonal skills
  • Proficiency in Microsoft Office (Word, Excel, Outlook)
  • Experience with office equipment (copiers, printers, etc.)
  • Excellent organizational skills and attention to detail
  • Ability to multitask and prioritize in a fast-paced environment
  • Familiarity with school policies and procedures is an asset

School Values & Workplace Expectations

  • Staff are required to cover their heads with a bandana while on school property, during field trips, and on professional development days
  • Staff are required to bring vegetarian snacks and lunches (no meat, egg, or fish) while on school premises and during working hours

Benefits

  • Dental care
  • Extended health care
  • Vision care
  • RRSP match

Interested applicants are invited to submit:

  • Resume
  • Cover Letter
  • Three Professional References at hr@gobindsarvarcalgary.com

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Work Location: In person

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