Administrative Assistant Document Control jobs

Salary: Market related
Reference: JOB-3406

Our Offer to You

Location: Saint John, New Brunswick
Schedule: TBD

Hours: 4 days on 3 days off
Travel: No flights or travel allowance provided
Accommodation: LOA (Living Out Allowance)

Stuart Olson is seeking a seasoned Document Control Administrator for the fall turnaround, ideally local to Saint John, NB with a strong commitment to quality and compliance. If you are looking to contribute your expertise to a turnaround project where quality, safety, support and adherence to standards are truly valued, then this team could be a fit for you.

Responsibilities

Reporting to the Quality Lead, Document Control will be responsible for the following:

• Assisting with the implementation and adherence of the Quality Management System’s policies, procedures, and values.
• Receiving, organizing, maintaining, as-building and transmitting drawings and documentation as per Stuart Olson Industrial’s Document Control procedure.
• Build and maintain logs for Drawings, Requests for Information (RFI’s), Non-Conformances (NCR’s), Measuring and Testing Equipment and others as deemed necessary.
• Assists the execution and Quality team with document requests. (RFI’s, Change Orders, etc.)
• Compile Quality specific Key Performance Indicators (KPIs).
• Assist with the building of Turnover Documentation / Packages based on provided templates from the Quality Lead.
• Scanning and organizing of completed Turnover Documentation prior to submission to the client.
• Assistance with notifications to the appropriate parties for Inspection & Test Plan hold and/witness points.
• Ensure record retention for the turnaround is as per Stuart Olson Industrial’s Document Control Procedure.

Qualifications

• Mechanical trade or mechanical technologist background required with turnaround experience
• Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint) plus BlueBeam, OneDrive and SharePoint
• Strong ethics, confidentiality, integrity and commitment to safety
• Able to manage multiple priorities, work under pressure and meet deadlines
• Strong time‑management, organization, critical thinking and problem‑solving skills
• Excellent interpersonal skills with the ability to build and maintain positive relationships
• Self-motivated, collaborative, and able to work independently with a customer‑focused mindset
• Effective written and verbal communication skills
• Demonstrated urgency, adaptability and performance in fast‑paced environments

Who We Are

Stuart Olson has been positively impacting the businesses we serve, the communities in which we operate, and the lives we touch since 1911. Our rich history demonstrates our reach and diversity as an integrated, full service organization serving the commercial and industrial markets.

Specializing in Turnaround and Maintenance services in the Industrial sector, Stuart Olson has proudly served the Canadian construction industry for over 100 years. We deliver confidence through a client-centered approach that ensures the highest quality of service, reducing risk, and delivering results.

While we welcome all applications, only candidates being considered for an interview will be contacted directly.

Unsolicited resumes and phone inquiries from 3rd party agencies will not be accepted.

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