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Admin Assistant jobs in Toronto, ON

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    • We are hiring an experienced Administration / Reception Professional to be.
    • The welcoming face of our office and provide reliable administrative support to…
    • Applications without real estate admin experience will not be reviewed.
    • The Othen Group | Toronto, ON.
    • The Othen Group is a boutique real estate team in Toronto…
    • We are seeking a detail-oriented and professional Medical Office Assistant/Receptionist to join orthopaedic surgery healthcare team .
    • Department: Full Services Operations (820).
    • With its global headquarters in Toronto, Canada, International Financial Data Services (IFDS) is a world-leading…
    • Our client, a leading alternative investment management firm based in Toronto is seeking an Executive Assistant to provide professional administrative support…
    • Collaborate with dentists, hygienists, assistants, and administrative team members to support efficient patient flow.
    • We look forward to hearing from you!
    • Vera Dental Group is a rapidly growing dental organization operating three locations across the Greater Toronto Area (GTA).
    • Job Types: Full-time, Permanent.
    • Hiossen Implant Canada was established by its parent company, Osstem Implant, in 2011 in Vancouver, British Columbia, Canada.
    • Pay: $20.00-$25.00 per hour.
    • Full time/part time Dental Assistant and Front Desk Receptionist-needed for an Orthodontic office in Mississauga.
    • Pay: $18.00-$25.00 per hour.
    • We are a public accounting firm providing accounting, tax, and business advisory services to businesses and individuals across the GTA.
    • Ya YA Foods is a dynamic and high-growth manufacturer of liquid food and unique beverages.
    • With over 30 years’ experience, we have evolved into a versatile…
    • Perform other admin duties as required/requested by management.
    • Previous experience as a receptionist/administrative assistant would be an asset.
    • Submit request form, files and inspection data to the assistant manager and licensed condo property manager for processing.
    • Coding records and issuing receipts.
    • Real estate admin: 2 years (required).
    • PSR Brokerage is looking for a professional, self-motivated, and client-driven Real Estate Administrator with a friendly…
    • Administrative assistant: 1 year (preferred).
    • Administrative assistant/project manager: 1 year (required).
    • We are highly respected in the industry for our value…
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Job Post Details

Office Administrator/Receptionist - job post

Confidential
Vaughan, ON
$40,000–$55,000 a year - Full-time

Job details

Pay

  • $40,000–$55,000 a year

Job type

  • Full-time

Location

Vaughan, ON

Benefits

Pulled from the full job description

  • Vision care
  • Dental care
  • Life insurance
  • RRSP match
  • Extended health care
  • Company events
  • RRSP

Full job description

Administration / Reception Professional

We are hiring an experienced Administration / Reception Professional to be

the welcoming face of our office and provide reliable administrative support to the

whole team.

Role Summary

You will be the first person guests see, answer incoming phone calls, and provide day‑to‑day administrative support to all team members. This is a hands‑on role in a busy environment where accuracy, professionalism, and strong communication matter.

Key Responsibilities

  • Greet visitors and manage the reception area with a professional, friendly presence
  • Answer and direct incoming phone calls promptly and courteously
  • Provide administrative support to all members of the team across projects and departments
  • Prepare, maintain, and organize proposal documents, templates, and submission records
  • Track submission deadlines and ensure timely delivery of tender and prequalification packages
  • Assist with online bidding systems and maintain bidding logs and records
  • Draft, proofread, and format documents and correspondence to a high standard
  • Manage incoming email and general office communications
  • Coordinate meetings, schedules, and basic office logistics, as required
  • Maintain office supplies and filing systems

Qualifications

  • Minimum 5 years’ administrative or reception experience
  • Construction industry experience preferred
  • Experience with tenders and prequalification’s preferred
  • Familiarity with online bidding platforms preferred
  • Strong reading and proofreading skills
  • Excellent verbal and written communication skills
  • Highly organized, detail oriented, and able to manage competing deadlines

Skills and Tools

  • Proficient in Microsoft Office programs
  • Experience with Adobe or equivalent PDF editing tools
  • Strong document management

Compensation, Benefits,

  • Competitive salary commensurate with experience
  • Company‑paid benefits package
  • RRSP program
  • Supportive team environment and opportunities for growth

To apply, please submit your resume and a brief cover letter highlighting relevant experience and why you are a great fit for this role. We look forward to meeting the person who will help keep our office organized, professional, and welcoming.

Pay: $40,000.00-$55,000.00 per year

Benefits:

  • Company events
  • Dental care
  • Extended health care
  • Life insurance
  • On-site parking
  • RRSP match
  • Vision care

Application question(s):

  • Have you worked in the construction industry.

Experience:

  • Administrative/Reception: 5 years (preferred)

Work Location: In person

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