Admin Assistant jobs in Toronto, ON

Construction Administrator
Full time, Permanent
Toronto, ON

Work with people who treat you like friends.
Imagine an office where everyone is watching out for you because they know you’re watching out for them. Our company sees construction as a team sport, so we care about each other as a team. That level of caring filters through investments in local community groups and charities because we also care about the communities we work in.

Michels Canada empowers your personal and professional growth, equipping you with the tools and support needed to create impactful solutions that shape a better future for others.

About us:
Michels Canada is a nationally recognized general contractor specializing in energy, infrastructure, and construction. Headquartered in Nisku, Alberta, we also operate offices in British Columbia and Ontario. We are part of the Michels Family of Companies.

The Michels Family of Companies is a privately owned, global construction organization with operations across North America, Australia, Singapore, and Germany, headquartered in Brownsville, Wisconsin, USA.

Description:
The Office Coordinator provides administrative and operational support to the office and leadership team to ensure the efficient day-to-day running of the office. This role is responsible for coordinating office administration activities, supporting communication between departments and project teams, and maintaining accurate records and documentation. A strong candidate will bring experience working in administration within the construction industry.

The Office Administrator plays a key role in keeping office operations organized, responsive, and aligned with Michels Canada standards, while supporting a professional and well-coordinated work environment.

Responsibilities:

• Maintain and promote a strong safety culture for all employees, vendors, and customers. Follow all safety policies, procedures, and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.

• Provide direct administrative and operational support to the Director, ensuring efficient day-to-day office operations and effective coordination of priorities.

• Oversee general office administration, including correspondence, filing systems, document control, time submissions and records management.

• Coordinate office schedules, meetings, agendas, and travel arrangements for leadership and project teams.

• Serve as the central point of contact for internal office communications, ensuring timely flow of information between departments, field teams, and leadership.

• Support financial administration activities including expense tracking and time submissions.

• Maintain office supplies, equipment, and vendor relationships to ensure uninterrupted office operations.

• Assist in the preparation of reports, presentations, and documentation for leadership and project meetings.

• Coordinate onboarding and offboarding processes for employees, including workspace setup, system access, and orientation support.

• Ensure the office environment remains organized, professional, and aligned with Michels Canada standards.

• Liaise with external vendors, contractors, and service providers to support office needs and resolve issues as they arise.

• Identify opportunities to improve office processes and efficiency, and support implementation of administrative best practices.

• Perform other duties as assigned by the Director or leadership team.

Requirements:

• High school diploma or GED required

• 3+ years of office administration within the construction industry or related experience.

• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.

• Strong verbal and written communication skills.

• Excellent organizational and multitasking abilities with strong attention to detail.

• Ability to handle confidential information with discretion and professionalism.

• Strong customer service and interpersonal skills.

• Post-secondary education in Office Administration or a related field is considered an asset.

• Ability to work independently with minimal supervision as well as collaboratively within a team environment.

Benefits:
We offer competitive total compensation, meaningful and challenging work, and an engaging and collaborative environment. For more information on our company, please visit our website at www.michelscanada.com.

We thank all applicants for their interest; however, only those under consideration will be contacted. For other opportunities at Michels Canada, join us at https://www.michelscanada.com/jobs/apply/.

It is our commitment to create a diverse workforce and an inclusive culture. We are proud to be an equal opportunity employer. All applicants will be considered for employment regardless their race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristic protected by applicable laws, regulations, or ordinances. If you need assistance and /or a reasonable accommodation due to a disability during the application or the recruitment process, please send us an email to: careers@michelscanada.com.

No recruitment agencies, please!

**Please be aware! **
It has come to Michels Canada attention that job seekers have received false employment offers from individuals or organizations posing as Michels Canada. Please keep in mind these important tips:

• Michels Canada does not require payment from anyone seeking employment at any time during the recruitment and/or selection process.

• All recruitment email correspondence comes from email addresses displaying the correct spelling of our company name: @michelscanada.com or @michels.us.

• Formal offers of employment are only made once the recruitment and selection process are complete. Personal and banking information is NOT collected until you have been personally onboarded by our HR team.

• We do not extend any formal offers of employment or execute employment agreements through text messaging, social media, job posting websites or social chat platforms.

We take this matter seriously and are continuously working with the appropriate authorities. Please remain aware of this matter, report any suspicious outreach to your local authorities, and email any concerns to hrcompliance@michelscanada.com.

Please note: resumes sent to this email will not be considered; please apply directly to our current career opportunities at https://www.michelscanada.com/jobs/apply.

#Canada

AA/EOE/M/W/Vet/Disability

https://www.michels.us/website-user-privacy-policy/