Account Assistant $30,000 jobs in Nova Scotia

Position Summary

We are seeking an organized, dependable, and detail-oriented Accounts Receivable / Accounts Payable Clerk to join our team.

The successful candidate will be responsible for the day-to-day processing and administration of accounts receivable and accounts payable while providing general support to the accounting and administrative functions of the business.

This position is well suited to someone who enjoys working with numbers, solving discrepancies, communicating with customers and suppliers, and maintaining accurate financial records in a busy retail and building-supply environment.

Key ResponsibilitiesAccounts Receivable

• Process and post customer payments accurately and promptly.
• Maintain customer accounts and ensure transactions are properly recorded.
• Prepare and distribute customer statements.
• Monitor accounts receivable aging and identify overdue accounts.
• Follow up with customers regarding outstanding balances.
• Investigate and resolve customer account discrepancies.
• Process account adjustments, credits and other transactions as authorized.
• Assist with maintaining customer credit files and account information.
• Reconcile customer accounts as required.
• Maintain accurate documentation relating to collections and customer accounts.

Accounts Payable

• Receive, review and enter supplier invoices.
• Match supplier invoices to purchase orders, receiving documents/GRNs and other supporting documentation.
• Investigate pricing, quantity and receiving discrepancies.
• Reconcile supplier statements to company records.
• Communicate with suppliers regarding missing invoices, credits and account discrepancies.
• Ensure supplier credits are properly recorded and applied.
• Prepare invoices and supporting documentation for payment approval.
• Assist with preparation of cheque runs, EFTs and other supplier payments.
• Maintain organized and accurate accounts payable records.

Accounting & Administrative Support

• Assist with bank, credit card and general ledger reconciliations as required.
• Assist with month-end accounting procedures.
• Review and assist with reconciliation of receiving/suspense accounts.
• Maintain accurate electronic and physical accounting records.
• Assist management with accounting reports and information requests.
• Assist with audit, year-end and accountant information requests.
• Provide general administrative and accounting support as required.
• Identify discrepancies or unusual transactions and bring them to management's attention.
• Maintain confidentiality of company, employee, customer and supplier financial information.

Qualifications

• Previous experience in accounts receivable, accounts payable, bookkeeping or a similar accounting position is preferred.
• College diploma or certificate in accounting, bookkeeping, business administration or a related field is considered an asset.
• Experience working in a retail, construction, building-supply or inventory-based business is considered an asset.
• Strong computer skills, including Microsoft Excel and Microsoft Office.
• Experience working with accounting, POS or ERP software is considered an asset.
• Strong numerical and data-entry skills.
• High level of accuracy and attention to detail.
• Strong organizational and time-management skills.
• Ability to prioritize work and meet deadlines.
• Strong written and verbal communication skills.
• Comfortable communicating with customers and suppliers regarding account balances and discrepancies.
• Ability to work independently while contributing to a team environment.

Key Competencies

The successful candidate will demonstrate:

• Accuracy and attention to detail
• Reliability and accountability
• Professionalism and confidentiality
• Strong problem-solving abilities
• Effective communication
• Organization and time management
• Customer-service orientation
• Ability to manage multiple priorities in a busy environment

Authority & Internal Controls

The Accounts Receivable / Accounts Payable Clerk is responsible for preparing, processing and maintaining accounting transactions and documentation within established company procedures.

Management approval will be required for items including significant account adjustments, customer write-offs, changes to credit limits, supplier payments and other transactions requiring authorization under company policy.

Working Conditions

This is primarily an office-based position within an active retail/building-supply environment. The position requires regular computer use, telephone and email communication, interaction with customers, suppliers and other employees, and the ability to manage competing priorities and deadlines.

What We Offer

• Full-time, permanent employment
• Competitive compensation based on experience
• Stable work environment
• Opportunity to develop accounting and administrative experience
• Opportunity to work as part of a locally operated business and growing team

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $39,800.00-$40,000.00 per year

Work Location: In person