Job Summary
We are seeking a dynamic and organized Office Administrator to join our team and keep our daily operations running smoothly. In this vital role, you will serve as the backbone of our office, managing administrative tasks, supporting team members, and ensuring an efficient work environment. Your proactive approach and excellent communication skills will help foster a productive and welcoming atmosphere for staff, clients, and visitors alike. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced setting.
Duties
- Manage front desk responsibilities, including greeting visitors and directing them appropriately
- Answer multi-line phone systems with professionalism and courtesy, providing exceptional customer service
- Perform data entry tasks accurately using Microsoft Office, JD Edwards as well is in house tools to maintain records and reports
- Organize and file documents systematically, ensuring easy retrieval and compliance with company policies
- Support bookkeeping activities using QuickBooks or similar accounting software for invoicing and expense tracking
- Assist with appointment scheduling, calendar management, and coordinating meetings or events
- Provide clerical support such as proofreading correspondence, preparing reports, and handling mail distribution
- Maintain office supplies inventory and place orders as needed to ensure smooth daily operations
Skills
- Proven experience in office administration or clerical roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and in-house software applications.
- Familiarity with JD Edwards or similar bookkeeping software is highly desirable
- Excellent computer skills with the ability to perform data entry efficiently and accurately
- Strong customer service skills with professional phone etiquette on multi-line systems
- Experience working in a retail environment is a plus.
- Exceptional proofreading, typing speed, and organizational abilities to manage multiple tasks effectively
- Knowledge of filing systems, record keeping, and basic bookkeeping practices
Join us as an Office Administrator to be the vital force behind our smooth operations! Your energy, attention to detail, and proactive mindset will make a real difference in creating an efficient workplace where everyone can thrive.
Pay: $25.00-$35.00 per hour
Benefits:
- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Work Location: In person
