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    • Process Payroll: Manage bi-weekly/semi-monthly payroll processing for all employees using our payroll software, ensuring accuracy and timeliness.
    • Experience with U.S. payroll, cross-border payroll, or multi-state payroll environments considered a strong asset.
    • Strong analytical and problem-solving skills.
    • The Payroll Manager is responsible for leading payroll operations and ensuring the accurate, timely, and compliant administration of payroll processes across…
    • The Senior Payroll Administrator is responsible for the accurate and timely processing of payroll and union benefit administration while ensuring compliance…
    • Ensure compliance with payroll legislation and policy while delivering exceptional service to employees.
    • Administer, process, and audit bi-weekly payroll for…
    • Review and maintain employee payroll information, including new hires, terminations, salary changes, deductions, and other payroll adjustments.
    • Ensures the accurate and timely processing of payroll updates including new hires, terminations and pay rate changes.
    • O Bi-weekly payroll entries.
    • Assist with assigned payroll related duties as required.
    • Regularly update the HRIS system (new hires, leaves of absences, status changes, personal information,…
    • Support the administration of Federal and Provincial funding programs related to Infrastructure Funding agreements to ensure accurate and timely submission of…
    • Ensure accurate and timely processing of biweekly payroll, inclusive of tasks such as meeting bi-weekly payroll processing deadlines, responding to employee…
    • Production and processing of Canadian and American bi-weekly payroll;
    • Proficiency in payroll software (VIP from DLGL or others);
    • Rigor and attention to detail;
    • Manage complex payroll transactions, including compensation adjustments, bonuses, statutory deductions, remittances, terminations, and other payroll-related…
    • If the Education requirement is not met, a minimum of 3 years of payroll experience with solid Canadian payroll knowledge.
    • Must be bilingual English and French.
    • Diploma and/or Degree in business administration, accounting, human resources or payroll.
    • Annual procedures such as but not limited to: Maintaining…
    • Process accurate and timely semi-monthly and bi-weekly payroll for salaried and hourly employees.
    • Consult with managers regarding payroll concerns, research and…
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Job Post Details

Payroll and Human Resources Co-ordinator
Calko Group
·
3.0
1450 De Louvain Rue O, Montréal, QC H4N 1G5
$75,000–$85,000 a year
Full-time
Apply now

Job details

$75,000–$85,000 a year
Paid time off, Vision care, Dental care, Life insurance, Profit sharing, RRSP match, Extended health care, Company events
Full-time
1450 De Louvain Rue O, Montréal, QC H4N 1G5

Full job description

Job Summary

Job Title: Payroll and Human Resources Coordinator

Department: Human Resources & Finance

Reports To: Controller

Position Type: Full-Time

Position Summary

We are seeking an organized, detail-oriented, and discreet Payroll and HR Coordinator to join our team. In this dual-focus role, you will be responsible for ensuring accurate and timely payroll processing while supporting core human resources functions, including employee onboarding, benefits administration, recordkeeping, and day-to-day HR operations. The ideal candidate possesses a strong eye for numbers, excellent interpersonal skills, and a thorough understanding of labor laws and payroll compliance. Both for our Canadian and US Operations.

Key Responsibilities

Payroll Administration (50%)

  • Process Payroll: Manage bi-weekly/semi-monthly payroll processing for all employees using our payroll software, ensuring accuracy and timeliness.
  • Data Management: Review and input timesheets, wage adjustments, tax withholding changes, direct deposit details, deductions, garnishments, and bonuses.
  • Compliance & Reporting: Ensure compliance with federal, state/provincial, and local tax laws, labor standards, and company policies. Prepare routine and ad-hoc payroll reports for finance and management.
  • Audit & Reconciliation: Conduct regular audits of payroll data, resolve discrepancies, and coordinate year-end tax document preparation (e.g., W-2s, T4s, RL1).

Human Resources Operations (50%)

  • Onboarding & Offboarding: Coordinate the new hire onboarding process, including drafting offer letters, conducting background checks, managing I-9/eligibility verification, and facilitating orientation. Manage exit interviews and offboarding paperwork.
  • Benefits Administration: Assist employees with health, dental, retirement, and other benefit inquiries; coordinate annual open enrollment and monthly invoice reconciliations.
  • Employee Records: Maintain accurate, confidential physical and digital personnel files in the HR Information System (HRIS).
  • HR Support: Act as a first point of contact for employee inquiries regarding company policies, benefits, and payroll questions, escalating complex matters to management.
  • Performance & Compliance Tracking: Track performance review cycles, training completions, and mandatory compliance logs.

Qualifications & Requirements

  • Education: Associate’s or Bachelor’s degree in Human Resources, Business Administration, Accounting, or a related field (or equivalent practical experience).
  • Experience: 2+ years of hands-on experience in payroll processing and general human resources administration.
  • Technical Proficiency:
  • Proven experience with major payroll and HRIS platforms (e.g., ADP, Workday, Gusto, Paychex).
  • Advanced proficiency in Microsoft Excel (VLOOKUPs, pivot tables) and Google Workspace.
  • Knowledge Base: Working knowledge of federal, provincial, state and local employment laws and standard payroll practices.

Key Competencies & Skills

  • High Accuracy & Attention to Detail: Exceptional numerical aptitude and strict adherence to accuracy.
  • Discretion & Confidentiality: Ability to handle sensitive employee and financial data with utmost integrity and discretion.
  • Communication: Clear, professional verbal and written communication skills with a customer-service-oriented approach.
  • Time Management: Strong organizational skills with the ability to manage competing priorities and meet strict, recurring payroll deadlines.

Pay: $75,000.00-$85,000.00 per year

Benefits:

  • Company events
  • Dental care
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • Profit sharing
  • RRSP match
  • Vision care

Work Location: In person

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