Zsa Recruitment jobs

Toronto 5 + years

OFFICE ADMINISTRATOR- In-Office role- $100K-$120K

Some Key Duties & Responsibilities include but not limited to:

• Office Administration:
• Oversee the firm’s day-to-day office operations to ensure an efficient workflow, high professional standards, and a well-organized work environment.
• Manage office supplies, furniture, equipment, and vendor service contracts, including ordering, renewals, and cost control.
• Maintain well-organized physical and electronic filing systems in accordance with Law Society record-keeping and confidentiality requirements.
• Support accounts payable functions, including invoice and coordination with accounting as required.
• Act as the primary liaison with IT service provider and legal software vendors.
• Coordinate troubleshooting, upgrades, and ongoing system support.
• Assist with onboarding new hires by coordinating workstation setup, computer access, email, and legal software access.
• Assist in coordinating internal CPD sessions, staff meetings, and firm-wide training initiatives.
• Maintain firm memberships, subscriptions, professional affiliations, ensuring timely renewals and accurate records.

• Client Service & Reception Oversight:
• Oversee reception and the records department to ensure a professional, welcoming, and client-focused environment.
• Ensure consistent client service standards are maintained by reception and administrative staff.
• Handle sensitive or escalated client inquiries with discretion, professionalism, and confidentiality.
• Coordinate meeting rooms, client appointments, and internal and external firm events, ensuring appropriate setup and support.

• Firm Support & Leadership Assistance:
• Provide ongoing support and guidance to administrative and support staff, promoting collaboration, accountability, and best practices.
• Assist partners and firm management with operational, administrative, and strategic projects as required.
• Support firm initiatives and special events, ensuring timely execution and alignment with firm objectives.
• Contribute to continuous improvement of office procedures, workflows, and administrative systems.

• What they offer:
• Excellent salary and benefits
• Matching RRSP program. They match up to 3 percent of your salary
• A friendly supportive working environment
• Fun staff social events
• An environment wherein everyone’s professional growth is encouraged and celebrated
• A convenient downtown Toronto location

INDTOR- Toronto/ON

Reference #34632

Pay: $100,000.00-$120,000.00 per year

Work Location: In person