Upper Level jobs

About the Company

Established in 1983, Lindahl Group of Companies is a well-established and reputable railing contractor serving the Lower Mainland. With over four decades of industry experience, the company has built a strong reputation for quality workmanship, reliability, and long-standing client relationships.

Lindahl Group of Companies operates multiple businesses under one corporate umbrella and offers a stable, professional work environment that values consistency, accountability, and long-term team members.

We are seeking a highly organized, dependable, and experienced Office Administrator & HR Coordinator to support office administration, employee coordination, and HR-related processes across the group. This role is central to daily operations and offers an opportunity to become a long-term contributor within a growing and established organization.

Position Overview

The Office Administrator & HR Coordinator is responsible for overseeing office operations, managing incoming communications, supporting employees, and coordinating HR-related administration for multiple companies within the Lindahl Group.

The ideal candidate is proactive, detail-oriented, and comfortable handling sensitive information while supporting both management and employees in an environment with multiple priorities and changing deadlines.

Key ResponsibilitiesOffice Administration

• Coordinate office activities and daily operations to ensure efficiency and compliance with company policies
• Manage incoming phone calls, emails, mail, and general correspondence
• Manage calendars, appointments, and travel arrangements for upper management
• Maintain organized office systems, records, and databases (personnel, operational, and financial)
• Track office supplies, place orders, and manage vendor relationships
• Prepare reports, presentations, and documentation as required
• Assist colleagues and management as needed

HR & Employee Administration

• Act as the primary point of contact for employee administrative and HR-related requests
• Coordinate employee onboarding and offboarding processes, including documentation, system access, and benefits enrollment or cancellation
• Administer and maintain employee benefit plans, including enrollments, changes, and communication with benefit providers
• Handle WCB claims, including reporting, updates, documentation uploads, and ongoing correspondence
• Maintain accurate and confidential employee records in compliance with company policies and applicable regulations
• Support internal communication related to HR matters, policies, and office procedures

Multi-Company Coordination

• Provide administrative and HR support across multiple companies within the Lindahl Group
• Ensure consistency in processes, documentation, and communication across all entities

Requirements & Qualifications

• Proven experience as an Office Administrator, Office Manager, Office Assistant, or in a similar role
• Experience with HR administration, benefits coordination, onboarding/offboarding, or WCB claims is strongly preferred
• Excellent organizational, time-management, and multitasking skills
• Strong communication and interpersonal abilities
• High level of discretion and professionalism when handling confidential information
• Familiarity with office management procedures and basic accounting principles
• Proficient in Microsoft Office (Word, Excel, Outlook) and office management software
• Ability to work independently and manage assigned responsibilities effectively

Education

• High school diploma or equivalent required
• Diploma or degree in Office Administration, Business Administration, Human Resources, or a related field is preferred
• Qualifications in administrative or office studies are an asset

Equal Opportunity Employer

Lindahl Group of Companies is an equal opportunity employer. We are committed to providing a workplace free from discrimination and harassment and to fostering an inclusive environment for all employees.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• Casual dress
• Dental care
• Extended health care
• Life insurance
• On-site parking
• RRSP match
• Vision care

Application question(s):

• What languages are you able to communicate in, and what is your level of proficiency in each?

Education:

• DCS / DEC (preferred)

Experience:

• Office administration: 3 years (required)

Work Location: In person