Reception Centre jobs

Office Clerk

Responsibilities:

• Sort and distribute mail and office supplies, including interoffice, couriers and overnight mail
• Process incoming and outgoing couriers
• Deliver mail and printing projects throughout the office
• Coordinate and prepare projects for printing, including electronic file conversion, document scanning and enhancement from start to delivery
• Download jobs from email or print queue: size, reproduce, sort and finish/bind
• Establish and maintain quality controls to ensure work accuracy
• Respond to first level phone calls from end users of distributed copier equipment to determine the problem, clear paper jams, run test copies and determine status of machines
• Provide scheduled trips to all machines to conduct cleaning of glass, toner replacement, stocking paper and general cleanness of workspace
• Run reports
• Maintain logs of downtime, repairs and meter charges of all copiers/printers on site
• Provide support for Catering team as needed Clean and restock rounds of all cafes and the lunchroom 4 times daily or as needed.
• Report any inventory items needed bi-weekly to the Catering Manager.
• Prepare, set-up and breakdown of daily meetings (mainly coffee/tea set-up)
• Provide back-up support for Reception as needed for vacation, sick days, lunch break (1 hour), and morning/afternoon breaks (15 minutes each) Welcome visitors by greeting them; notify lawyers and/or assistants of client arrivals.
• Answer internal and external phone calls, direct calls to the appropriate people and answer any inquiries or redirect questions to the appropriate individuals.
• Manage boardroom booking system; create and edit bookings, respond to requests, liaise with Legal Assistants, IT, Catering and building personnel to ensure proper set-up of meetings and client events.
• Maintain security by administering access pass procedures (i.e. issue temporary access pass; replace forgotten, lost or damaged cards, etc.); record visitors in the Visitor’s Log, and follow security procedures.
• Provide assistance in other Ricoh service areas as directed by the Ricoh Site Manager.

Qualifications:

• High School Diploma or equivalent work experience
• Minimum 2 years of experience working in a mail room or copy centre

Skills:

• Excellent interpersonal skills with the ability to quickly develop business relationships
• Strong self-motivation to drive results
• Excellent communication skills both verbal and written
• Effective use of Microsoft Office
• Ability to lift 30+lbs. as necessary

Other:

• Present a professional image at all times to customers and vendors

#IND2

Job Type: Full-time

Pay: $21.00 per hour

Benefits:

• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care

Experience:

• office clerk: 1 year (required)

Work Location: In person