Proposal Coordinator jobs

About Draganfly:

Draganfly Inc. (the “Company”) has been a recognized technology leader within the commercial UAV space for over two decades. We helped establish the commercial market & adoption of multi-rotor helicopters for public safety, agriculture, aerial imaging, & more. As a leader who helped shape the industry, Draganfly’s focus is on the sale of drone products and services, contract engineering & custom integration product development, and health monitoring products and services.

About The Role:

The Revenue Operations & Proposal Coordinator supports the day-to-day operations of the Revenue Operations function and the development and coordination of government, commercial, and public-sector proposals. This role requires strong writing, research, organizational, analytical, and project-coordination skills and provides experience across Revenue Operations and proposal development.

The role works cross-functionally with Revenue Operations, Business Development, Sales Enablement, Capture, Legal, Finance, Engineering, Product, and other internal stakeholders.

Key Responsibilities:

Revenue Operations

• Support the day-to-day administration and coordination of Revenue Operations activities.
• Work alongside the Sales Enablement Specialist to maintain pipeline hygiene, including deal stages, close dates, next steps, ownership, required fields, and opportunity documentation.
• Support weekly pipeline reviews, opportunity reporting, and executive sales reporting.
• Support ongoing data cleanup, deduplication, standardization, and quality-control initiatives.
• Support lead management, routing, assignment, and follow-up processes.
• Assist with maintaining accurate company, contact, deal, and opportunity information within HubSpot.
• Support administrative requirements associated with the sales and deal-to-cash process, reporting, research, data analysis, and special projects.

Proposal & Bid Support

• Work collaboratively with Proposal and Capture leads to support RFIs, RFQs, RFPs, tenders, questionnaires, and other formal submissions.
• Review solicitation documents and identify deadlines, mandatory criteria, submission requirements, and required documentation.
• Support compliance matrices, submission checklists, proposal workback schedules, and proposal trackers.
• Draft, edit, proofread, and format proposal content to ensure submissions are clear, accurate, professional, and consistent.
• Coordinate with internal subject-matter experts to gather technical, commercial, legal, financial, and corporate information.
• Track proposal tasks, contributors, internal deadlines, approvals, and outstanding requirements.
• Conduct research related to customers, procurement opportunities, competitors, and solicitation requirements.
• Maintain standardized corporate information, past-performance content, product information, certifications, templates, resumes, and other reusable proposal materials.
• Support final proposal quality-control reviews, document assembly, formatting, submission readiness, post-submission activities, and clarification requests.

Who are you really?

• You are highly organized, detail-oriented, and able to manage multiple deadlines, contributors, and competing priorities.
• You are a strong professional writer, editor, proofreader, and document formatter.
• You are comfortable working with data, spreadsheets, reporting, document control, and detailed administrative requirements.
• You can review complex documentation and identify key requirements, deadlines, risks, and missing information.
• You work effectively with cross-functional stakeholders and exercise discretion with confidential or commercially sensitive information.
• You can adapt quickly when priorities and submission deadlines change.

Qualifications

• Post-secondary diploma or bachelor’s degree in Business Administration, Communications, English, Marketing, Public Administration, Project Management, or a related discipline; an equivalent combination of education and relevant experience will be considered.
• 1–3 years of experience in proposal coordination, sales or revenue operations, business administration, project coordination, procurement support, or a related role.
• Strong professional writing, editing, proofreading, document-formatting, organizational, project-coordination, research, and analytical skills.
• Experience working with a CRM or other structured business system; HubSpot experience is an asset.
• Strong proficiency with Microsoft 365 and the ability to manage data, spreadsheets, reporting, document control, multiple deadlines, and confidential or commercially sensitive information.

Preferred Qualifications

• Experience supporting government, defence, aerospace, public-sector, regulated-industry, technology, engineering, manufacturing, or UAS proposals is an asset.
• Familiarity with RFIs, RFQs, RFPs, tenders, standing offers, RFSA processes, Canadian government procurement portals, U.S. government procurement, or defence contracting environments is preferred.
• Experience with HubSpot, proposal content libraries, compliance matrices, workback schedules, APMP or Shipley methodologies, and AI-assisted professional tools is an asset; HubSpot certification or willingness to complete relevant certification is preferred.

Compensation package:

• Competitive salary: $65,000 – $75,000 CAD
• Equity / Stock Options: Participation in the company’s stock option plan, providing long‑term ownership and alignment with company growth.
• Comprehensive medical and dental benefits, including a Health Spending Account (HSA).
• Matching RRSP program to support long‑term financial planning.
• Generous time‑off program, including vacation, wellness days, and the full week off between Christmas and New Year’s.
• Professional development support, including role-related training and certifications where applicable.

Why Join Us?

At Draganfly Innovations, you’ll join a collaborative team that values innovation, curiosity, and continuous improvement. We’re in an exciting growth phase, scaling our technologies, product lines, and teams as we continue to shape the future of UAV innovation. Joining us now means becoming part of a company with deep roots in the industry - and bold ambitions for what comes next.

You’ll have the opportunity to make a meaningful impact, work on diverse and cutting‑edge projects, and grow your skills alongside passionate experts. We offer competitive compensation, strong benefits, and a supportive environment where your contributions truly matter. Here, you won’t just join a company - you’ll help build what comes next.

As part of our hiring process, all candidates must successfully complete reference checks and a criminal background check.