Property Administrator jobs

Position: Property Administrator

Company: Stellar Property Management Inc.

Location: 111 Creditstone Road, Concord, Ontario

Reports To: Facilities Manager

About the company:

Stellar Property Management - An industrial property management company oversees the daily operations and maintenance of specialized facilities like warehouses, distribution centers, and manufacturing plants, their primary goal is to protect the asset's value, optimize facility performance, and ensure supply chain operations remain uninterrupted.

Position Summary

The Property Administrator will play an active role in the management and oversight of a portfolio of industrial and commercial properties, supporting tenant relations, property operations, vendor management, lease administration, and financial processes to ensure the efficient operation and long-term value of the assets.

The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment while ensuring compliance with processes and protocols as outlined in the various lease documents.

Key Responsibilities

Tenant Relations & Leasing

• Act as the initial point of contact for tenant inquiries, service requests, and general communication.
• Maintain positive tenant relationships by responding in a timely and professional manner.
• Leasing administration, including filing executed leases and maintaining accurate tenant records and various other elements of document control and maintenance
• Notify management of upcoming lease renewals and support related documentation as required.
• Address tenant concerns and escalate complex issues to management as required.

Property Operations

• Coordinate and oversee day-to-day operations across the property portfolio to ensure buildings are maintained in accordance with company standards.
• Manage relationships with vendors, contractors, and service providers, ensuring quality service delivery and compliance with contractual obligations.
• Conduct regular property inspections and identify opportunities for operational improvements.
• Support the implementation of property management initiatives and operational best practices.
• Assist in managing capital projects, tenant improvements, and facility-related initiatives as required.
• Monitor vendor performance and recommend corrective actions when necessary.

Financial Administration

• Support rent collection by following up on outstanding balances.

Administrative Support

• Maintain organized and up-to-date tenant, lease, and property records.
• Manage digital filing systems, including shared drives and email correspondence.
• Ensure all documentation is accurate, complete, and easily accessible.
• Support internal administrative processes related to property operations.

Qualifications & Skills

Education & Experience

• High school diploma required.
• Post-secondary education in Business Administration, Real Estate, or a related field is an asset.
• 1–3 years of experience in property administration, real estate, or a similar administrative role preferred.
• Comercial experience is required.

Technical Skills

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with Yardi property management system is an asset.

Core Competencies

• Strong communication skills, both written and verbal.
• Excellent organizational and multitasking abilities.
• High attention to detail and accuracy.
• Ability to prioritize tasks and meet deadlines.
• Customer-service oriented mindset.
• Proactive problaem-solving and ability to follow up consistently.

Salary Range: $50,000 - 65,000 CAD annually

The compensation for this role reflects the successful candidate’s skills, abilities, education, market analysis, internal equity, and other role-specific considerations. We recognize that each candidate will bring a distinct contribution to the organization and welcome open and honest conversations about compensation throughout the hiring process.

We encourage all qualified candidates to apply.

Use of AI:

Job applications are reviewed by humans. We do not use artificial intelligence to screen, assess, or process applicants.

AODA:

We are committed to creating an accessible and inclusive hiring process. Accommodations are available upon request for candidates participating in all aspects of the recruitment process, in compliance with the Accessibility for Ontarians with Disabilities Act (AODA).

Pay: $50,000.00-$65,000.00 per year

Benefits:

• Dental care
• Vision care

Application question(s):

• Do you have at least 2 years of experience working in commercial property management?
• Do you have at least 2 years of experience working in industrial property management
• Have you been directly responsible for managing tenant communications and service requests?
• Do you have experience administering commercial leases, renewals, or tenant documentation?
• Have you worked directly with commercial tenants rather than residential tenants only

Work Location: In person